## **Trustees' Annual Report for the period**
Period start date
Period end date
November2020
October 2021
31st
1
**From**
**To3**
## Section A Reference and administration details
**Charity name**
Helmsley Town Hall
**Other names charity is known by**
**Registered charity number (if any)** 523360
**Charity's principal address** Town Hall
Market Place
**Postcode YO62 5BL**
## **Names of the charity trustees who manage the charity**
**----- Start of picture text -----**
Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 Jeanne Brown Chair
2 Nigel Hirst Secretary
3 Denise Kitchin Treasurer
4 Richard Olive St Marys Church
5 Katie Hunton
6 Neil Butcher Helmsley Art Centre
7 Anthony Porter Helmsley Town Council
8 Benjamin Scott
**----- End of picture text -----**
## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
## **Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name Address**
**Name of chief executive or names of senior staff members (Optional information)**
March **2012**
**TAR**
1
**Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document
Constitution
- (eg. trust deed, constitution)
How the charity is constituted (eg. trust, association, company)
The trustees are both nominated by local organisations and Trustee selection methods directly elected. (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
A small group of trustees including the chairman handle day to You **may choose** to include day decision making, operating as a management committee and additional information, where reporting to the full meetings of trustees which are held relevant, about: approximately every 2 months.
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
**Summary of the objects of the charity set out in its governing document**
The charitable objective is set out in the scheme dated 23rd October 1958. The land and the building are vested in the custodian trustee. They are held for the purposes of a village hall for the use of the inhabitants of the Parish of Helmsley in particular for use for meetings lectures and classes and for other forms of recreation and leisure time occupation.
March **2012**
**TAR**
2
Helmsley Community Library occupies a substantial part of the ground floor and rent is paid by North Yorkshire Council. The lease to NYC is to be assigned to the library following the completion of documentary formalities.
The Main Hall kitchen and meeting room are used for commercial, local and charitable events.
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
Trustees have considered hiring rates which need to be competitive given the other available venues locally. We have also endeavoured to keep the rates as low as possible for noncommercial users. These have included keep fit classes, the indoor bowls club, the school and private parties.
The Trustees remain conscious of the need to balance usage of the hall between commercial hiring and leaving it available for community use.
The Trustees have complied with their duty to have due regard to the Charity Commissions public benefit guidance when exercising any powers or duties to which the guidance is relevant.
## **Additional details of objectives and activities (Optional information)**
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
March **2012**
**TAR**
3
## Section D Achievements and performance
**Summary of the main** Major works outstanding include the renovation of the **achievements of the** dilapidated former caretakers flat. Any surplus of income over **charity during the year** expenditure is to be retained towards meeting these costs.
March **2012**
**TAR**
4
## **Section E Financial review**
Any surplus of income over expenditure is to be retained **Brief statement of the** towards meeting maintenance and refurbishment costs. **charity’s policy on reserves**
**Details of any funds** N/A **materially in deficit**
## **Further financial review details (Optional information)**
Helmsley Community Library contributes £12500 rent annually.
You **may choose** to include additional information, Venue hire is the main source of income. These range from where relevant about: individuals, community groups and commercial bookings and the charity’s principal the Community Library. sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
Coronavirus has once again impacted the Town Hall but Trustees are working towards getting back to normal activity levels following Government Guidelines.
## **Section G Declaration**
## **The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date**
March **2012**
**TAR**
5
**Town Hall 523360 (Working Name: Helmsley Town Hall) Receipts and payments accounts For the period** Period start date **To from** 01/11/2020
**CC16a** Period end date **To** 31/10/2021
## **Section A Receipts and payments**
|**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest**
**£**
**24,033**
**-**
**3**
**21,430**
**609**
**-**
**-**
**-**
**46,075**
**-**
**-**
**-**
**46,075**
**10,756**
**5,965**
**3,545**
**-**
**-**
**-**
**-**
**-**
**-**
**20,266**
**-**
**-**
**-**
**20,266**
**25,809**
**-**
**47,257**
**73,066**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**|**Total funds**
**to the nearest £**
**24,033**
**-**
**3**
**21,430**
**609**
**-**
**-**
**-**
**46,075**
**-**
**-**
**-**
**46,075**
**10,756**
**5,965**
**3,545**
**-**
**-**
**-**
**-**
**-**
**-**
**20,266**
**-**
**-**
**-**
**20,266**
**25,809**|**Total funds**
**to the nearest £**
**24,033**
**-**
**3**
**21,430**
**609**
**-**
**-**
**-**
**46,075**
**-**
**-**
**-**
**46,075**
**10,756**
**5,965**
**3,545**
**-**
**-**
**-**
**-**
**-**
**-**
**20,266**
**-**
**-**
**-**
**20,266**
**25,809**|**Last year**
**to the nearest £**|
|---|---|---|---|---|---|---|
|Lettingof rooms|**24,033**||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**24,033**||**19,110**|
|Donations|**-**|||**-**||**822**|
|Bank interest|**3**|||**3**||**41**|
|Covid supportgrants|**21,430**|||**21,430**||**10,000**|
|Sundryincome|**609**|||**609**||**-**|
||**-**|||**-**||**-**|
||**-**|||**-**||**-**|
||**-**|||**-**||**-**|
|**_Sub total_**_(Gross income for_
_AR)_|**46,075**|||**46,075**||**29,973**|
||||||||
|**A2 Asset and investment sales,**
**(see table).**|||||||
||**-**||**-**
**-**
**-**|**-**|||
||**-**|||**-**||**-**|
|**_Sub total_**|**-**|||**-**||**-**|
|**_Total receipts_**
**A3 Payments**|||||||
||||**-**|**46,075**||**29,973**|
||||||||
|Wages and salaries|**10,756**||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**10,756**||**11,122**|
|Otherpremises costs|**5,965**|||**5,965**||**9,782**|
|Administration|**3,545**|||**3,545**||**2,981**|
||**-**|||**-**||**-**|
||**-**|||**-**||**-**|
||**-**|||**-**||**-**|
||**-**|||**-**||**-**|
||**-**|||**-**||**-**|
||**-**|||**-**||**-**|
|**_Sub total_ **|**20,266**|||**20,266**||**23,885**|
||||||||
|**A4 Asset and investment**
**purchases, (see table)**|||||||
||**-**||**-**
**-**
**-**|**-**|||
||**-**|||**-**|||
|**_Sub total_ **|**-**|||**-**||**-**|
|**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||
||||**-**|**20,266**||**23,885**|
||||||||
||**25,809**|**-**|**-**|
**25,809**||**6,088**|
||**-**|**-**|**-**
**-**|**-**||**-**|
||**47,257**|**-**||**47,257**||**41,169**|
||**73,066**|**-**|**-**|**73,066**||**47,257**|
CCXX R1 accounts (SS)
15/08/2022
1
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**|Signature
**Details**
**Details**
Cash at bank
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**73,066**
**-**
**-**
**-**
**-**
**-**
**73,066**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
Jeanne Brown|**Endowment**
**funds**
**to nearest £**|
|---|---|---|---|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**When due**
**(optional)**|
|||||
|||||
|||||
|||||
|||||
|||||
||||Date of
approval|
|||Jeanne Brown|31/07/2022|
|||||
CCXX R2 accounts (SS)
15/08/2022
2
## **Independent examiner's report on the accounts**
**Section A Independent Examiner’s Report**
**Report to the trustees/** Charity Name **members of** Town Hall (Working name: Helmsley Town Hall)
**On accounts for the year** 31 October 2021 **Charity no** 523360 **ended (if any) Set out on pages** 1-2 (remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **31 October 2021** .
- **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
**Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention ~~(other than that disclosed below *)~~ in connection with the examination which gives me cause to believe that in, any material respect:
- accounting records were not kept in accordance with section 130 of the Act or
- the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
* _Please delete the words in the brackets if they do not apply._
**Signed: Date:** 15 August 2022 **Name:** Anne Mead BSc FCA **Relevant professional** Institute of Chartered Accountants in England and Wales **qualification(s) or body (if any): Address:** Ashby Berry Coulsons Chartered Accountants 2 Belgrave Crescent, Scarborough North Yorkshire, YO11 1UB
**October 2018**
1
**IER**
**Section B Disclosure**
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
**Give here brief details of any items that the examiner wishes to disclose** .
**October 2018**
2
**IER**