Trustees Annual Report
Charity Name : Danby Village Hall Charity Number: 523340 Contact Information: Chloe Thompson
Charity’s principal address: 1 Dale End, Danby, Whitby, YO21 2JF Charity Structure: Trust
Governing Documents: TRUST DEED DATED 29 JUNE 1959
Hall Constitution 2015
Trustee Selection: Trustees are appointed annually at the AGM.
We provide facilities for the whole community. The village hall is available to anybody for hire. Individuals and members of the community can book the hall for personal use i.e. weddings, parties, christenings etc. Weekly activities include senior citizens meetings, short mat bowls and badminton clubs, along with other exercise classes. The local primary school use the hall for larger functions that the school can not cater for, including their Christmas Play. There are Stay and Play for pre-school classes, band practices, and an annual scout weekend, and a variety of other regular events.
In the year, the hall gained funding of £44,189 from UKSPF for a large decarbonisation project, which included fitting solar panels to the roof, car charging points and various other decarbonisation expenditure. The aim of this is to reduce our environmental impact and strive towards greater carbon neutrality. The grant was received in the year ended 28/02/2024 however the majority of the expenditure did not occur until the year ended 28/02/2025. The hall also began the process of a new kitchen being fitted which has been completed in the year ended 28/02/25. Funding of £10,000 was also received in the year for this from the National Lottery Community Fund. This benefits all hall users as there is now a fully functioning commercial kitchen for use in the Christmas dinner, senior citizens events, and a variety of other uses for the community.
Trustees in the year
Graeme Pallister – Chair
Chloe Thompson - Treasurer
Elizabeth Lonsdale
Catherine Adamson
Financial Review
Cash at the bank as at 28/02/2024 is £55,946.13, much of which is restricted for spend on the de-carbonisation project.
The charity’s main source of funds is receipts from hire of the hall, and these costs are set to cover day to day expenses of the charity. The grants are used to improve the village hall for the community. The village hall also raises funds from car boot sales, race nights and domino drives to help boost the charity’s available funds.
Future plans for the charity
The coming year will see a great deal of investment into the village hall in the form of the completion of the new kitchen, with a further grant to aid with this spend being received in the year and the de-carbonisation project is set to be mostly completed by the year ended 28/02/2025. This is to ensure the hall is accessible and provides the necessary facilities to all who use it, it is cost effective, and low-impact on the environment.
Danby Village Hall - Charity No 523340 Income / Expenditure Summary 01/03/2023 - 28/02/2024
Expenditure and income
| Income: Hall Lettings Grants Received Car Park Donations Gas Meters Donations Fundraising Expenditure: Water Electric Gas Internet Insurance Music License Bank Charges Repairs & Maintenance Hall Cleaning Cleaning Materials Sundries Asset Purchases: Kitchen Works Total Expenditure Total Surplus Cash balance at 01.03.23 Cash balance at 28.02.24 Assets at the year end Cash balance Kitchen |
Income: Hall Lettings Grants Received Car Park Donations Gas Meters Donations Fundraising Expenditure: Water Electric Gas Internet Insurance Music License Bank Charges Repairs & Maintenance Hall Cleaning Cleaning Materials Sundries Asset Purchases: Kitchen Works Total Expenditure |
YE 28/02/24 8,656 54,189 510 805 2,051 1,682 67,894 286 2,055 1,044 247 929 234 40 780 Gas Safety / Temp Cooker Installation 1,390 249 248 7,502 28,878 36,379 31,515 24,432 55,946 55,946 28,878 84,824 |
|
|---|---|---|---|
| Total Surplus | |||
| Cash balance at 01.03.23 | |||
| Cash balance at 28.02.24 | |||
Ind ntE AA Re ort on the Account Danbyvillage Hall Charity Number 523340 On accounts . Year ended 28" February 2024 R_espg_nsibi!itiP5 and basls of report". I report to the trustees on my examination of the accounts for the year ended 31 December 2016. As the charitytrustees of the Trust, you are responsible forthe preparation of the accounts in accordance with the Charities Act 20111.the Act"). I report in respect of my examination of the Trust's accounts carried out under s145 of the Act and in carrying out myexamination. I have followed the applicable Directions given by the Charity Commission under s14515llbl ofthe Act. Independent Exam1ngr's_Stt mont I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in. any material respect.. • accounting records were not kept in accordance with section 130 of the Act., or • the accounts do not accord with the accounting records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding ofthe accounts to be reached Date . Signed . (J , Gu Name: JENbJ K Gljy Address . J ELT( JLLTSUQ TJIT