## **Trustees’ Annual Report for the period** **From 1 January 2021 To 31 December 2021** **Charity name:** **Charity registration number: 523328** ## **Objectives and Activities** **----- Start of picture text -----**
SORP reference
Summary of the Para 1.17 (1) The object of the Charity shall be
purposes of the charity the provision and maintenance of
as set out in its playing fields, reception grounds and
governing document a village hall for the use of the
inhabitants of Burniston, Cloughton
and the neighbourhood thereof
(hereinafter called “the area of
benefit”) without distinction of
political, religious, or other opinions,
including the use for meetings,
lectures and lasses, and for other
forms of recreation and leisure-time
occupation, with the object of
improving the conditions of life for the
said inhabitants. (2) The land and
building specified in the said schedule
shall be held upon trust for the
purposes of playing fields, recreation
grounds and a village hall as
aforesaid.
Summary of the main Para 1.17 and Activities are described as:
1.19
activities in relation to
those purposes for the
public benefit, in
●Hire of the Hall
particular, the activities,
projects or services
identified in the
accounts. ●Upgrading the grounds – ABC
Project
●Youth Club - ABCYC
Statement confirming Para 1.18
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whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit ## **Additional information (optional)** **----- Start of picture text -----**
You may choose to include further statements where relevant about:
SORP reference
Para 1.38
Policy on grant making
Para 1.38
Policy on social
investment including
program related
investment
All Trustees and Committee Members
are volunteers (14)
Para 1.38
Contribution made by
volunteers Plus, we have 12 volunteers for the
youth club and 10 for the ABC project
and general support for the hire and
wider use of the hall (10)
Other
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## **Achievements and Performance** SORP reference ||Summary of the main
achievements of the
charity, identifying the
diference the charity’s
work has made to the
circumstances of its
benefciaries and any
wider benefts to society
as a whole.|Para 1.20|The work of the charity has resulted
in a well-used community hall, hired,
and used by all groups in our
community for a wide range of
events.
We have a fourishing youth club for
children aged 7 – 16 and around 55
members. Open to children from the
local and neighbouring villages.
Through working with our volunteers,
we are raising funds to improve the
facilities in the playing felds, again
for all ages and all groups in our
community. Renovation of tennis
courts and a multi-use games area
and a skatepark.
We are opening a Nature Trail early in
October and there are many and
varied fund-raising events.|| |---|---|---|---|---| ## **Additional information (optional)** You may choose to include further statements where relevant about: Achievements against objectives set Para 1.41 (1) provision and maintenance of playing fields, reception grounds and a village hall for the use of the inhabitants of Burniston, Cloughton and the neighbourhood thereof (hereinafter called “the area of benefit”) without distinction of political, religious, or other opinions, including the use for meetings, lectures, and lasses, and for other forms of recreation and leisure-time occupation, with the object of improving the conditions of life for the said inhabitants. All of these objectives have been **----- Start of picture text -----**
achieved throughout the year.
(2) The land and building specified
in the said schedule shall be
held upon trust for the
purposes of playing fields,
recreation grounds and a
village hall as aforesaid.
The land and buildings remain in Trust
as described.
We are currently fundraising for the 3
phases Active Burniston & Cloughton
Performance of
Project to improve the facilities in the
fundraising activities
Playing Fields.
against objectives set Para 1.41
Phase 1 - funds raised and works
almost complete.
Phase 2 – 10% of funding raised and
events ongoing
Phase 3 – fundraising hasn’t started
actively.
We have also raised 100% of funds
required for 1 year of youth club.
The charity does not hold
investments.
Investment performance
against objectives Para 1.41 Objectives are not set for return on
bank balances.
Other
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## **Financial Review** **----- Start of picture text -----**
Review of the charity’s Para 1.21 Reserves were £68,549 at the year-
financial position at the end in comparison to the level of
end of the period expenditure for the year of £21,996
showing a strong financial position in
relation to historic levels of spend.
Statement explaining Para 1.22 Reserves are held until sufficient
the policy for holding fundraising funds are raised to meet
reserves stating why the objectives of fundraising projects.
they are held
Amount of reserves held Para 1.22 £68,549
Reasons for holding zero Para 1.22
reserves
Details of fund materially Para 1.24 Not applicable.
in deficit
Explanation of any Para 1.23 The charity manages its expenditure
uncertainties about the with care to ensure that sufficient
charity continuing as a reserves are maintained at all times,
going concern thereby ensuring that the charity
continues as a going concern.
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## **Additional information (optional)** **----- Start of picture text -----**
You may choose to include further statements where relevant about:
Hire of the Hall
The charity’s principal Fundraising and grants and events.
sources of funds
(including any Para 1.47
fundraising)
Investment policy and
objectives including any
social investment policy Para 1.46
adopted
Energy Prices and affordability to
customers for the hire of the hall.
A description of the
principal risks facing the
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charity Para 1.46 other ## **Structure, Governance and Management** **----- Start of picture text -----**
Description of charity’s
trusts:
Type of governing Para 1.25 Deed
document
(trust deed, royal
charter)
How is the charity Para 1.25
constituted?
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25
methods including
details of any
constitutional provisions
e.g. election to post or
name of any person or
body entitled to appoint
one or more trustees
Additional information (optional)
You may choose to include further statements where relevant about:
Policies and procedures
adopted for the
induction and training of Para 1.51
trustees
Trustees
Members
The charity’s Representatives from Other
organisational structure Organisations e.g., WI, Burniston
and any wider network Para 1.51 Parish Council, Cloughton Parish
with which the charity Council
works
Burniston & Cloughton Bowls Club
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Relationship with any Lindhead School
related parties Para 1.51
Other
Reference and Administrative details
Charity name Burniston & Cloughton Village Hall and Playing Fields
Other name the charity
uses
Registered charity 523328
number
Charity’s principal High Street
address
Burniston
Scarborough YO13 0HJ
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## **Names of the charity trustees who manage the charity** **----- Start of picture text -----**
Na
me
of
pers
on
(or
bod
y)
Dates acted if not for
Trustee name Office (if any) enti
whole year
tled
to
app
oint
trus
tee
(if
any)
Andrew
1
Backhouse
2 Rob Webb
3 Rob Birley
4 Barbara Hill
5 Karen Tamblin
6 Maria Kitching
7 Terry Oulton
8 Peter Tidd
9
10
11
12
13
14
15
16
17
18
19
20
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Corporate trustees – names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **----- Start of picture text -----**
Signed on behalf of the charity’s trustees
Signature(s)
Full name(s) Andrew Backhouse
Position (eg Chair
Secretary, Chair,
etc)
Date
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WALKER & Co. 30 June 2022 CHARTERED ACCOUNTANTS AND REGISTEREO AUDITOR BELGRAVE HOUSE I S BELGPAVE CRESCENT SCARBOROUGH NORTHYORKSHIRE YOI I IUB Tel.. 01723 379979 Email.. mail(fyalkerand.co.uk Web5rte'. vw¥wwalkerand.co.uk Independent Examlner's Report to the Trustees of Bumiston and Cloughton Village Hall Charity number: 523328 Partn￿.. AndreNWalker FCA Stewart M. Davies ACA FCCA I report to the charity trustees on my examination of the accounts of the charity for the year ended 31 December 2021 which are set out on pages l and 2. Responslbilltles and basis of report As the charity's trustees you are responsible for the preparation of the accounts in accordance with the requirement5 of the Charities Art 20111'the Act'l. I report in respect of my examination of the charity's accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 1451511bl of the Act. Independent examiner's statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: accounting records were not kept in respert of the charity as required by section 130 of the Act; I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. John Richard Flinton ACA FCCA ReEiSterèY as audito￿ and wulated for a range of In¥esLment business actlwt￿s In the United KLngdom byThe A£sociatson of CharterEd Certified kcountsnts A550ciated OffKe'. Philip ￿￿e¥ & Co.. 28 Bagdale.Whitty. NorthY0￿hlreyO2l IQL. Telephone.. 01947 éQ2577 ICAEW Burnlston and Cloughton Vlllaze Hall Atcount5 Yea 2020 2021 Income Parish Council Grants Hire Hall Fee5 Fund Raising and Donations ABC Grants and Donations Rents Telephone/ Internet Insurance Refund Water Refund £1,506.00 E6,581.22 £170.01 £1,450.00 £8,013.76 £0.00 £36,616.62 £5.00 £6.15 £7.49 £529.87 £782.23 Total Operatlng Income £9,582.97 £46.085.38 Exceptional Income Covid Grant £10,000.00 £9,431.00 Total Income £19.582.97 £55.516.38 Expenditure Admin Caretaking Fund Raising ABC Fund Raising Electricity/ Gas Maintenance Insurance Telephone/ Internet Water Refunds £375.38 £2,108.84 £284.60 £511.44 £1,571.65 £392.11 £6,577.59 £2,071.23 £7,692.82 £1,832.16 f 1,172.82 £138.00 £36.00 £1,865.96 £4,247.89 £1,162.84 £538.50 £234.50 Total Operating Expenditure £10,818.51 £21,995.82 Exeptional Expendlture Supper Room Chairs Safety Glass Flooring Bowling Club Donation £592.20 £1,570.00 £2,266.60 £1,937.50 Totsl Exceptional Expenditui £6,366.30 £0.00 Total Expenditure £17,184.81 £21,995.82 Net Income £2,398.16 £33,520.56 ,r Ended 31st December 2021 2020 2021 Reserves Opening l January Income Expenditure Balance 31 December £32,630.48 £19.582.97 -£17,184.81 £35,028.64 £35,028.64 £55,516.38 -£21,995.82 £68.549.20 Represented By.. Bank Balance Cash Debtors Creditors Total at 31 December £35,028.64 £63,234.44 £950.00 £5,191.13 -£826.37 £68,549.20 £35,028.64 Allocation of Funds Restrirted Funds B&C Sports Day ABC Total Restrlcted: £1,508.68 £1,508.68 £30,039.03 £31,547.71 £1,508.68 Reserves Total Funds: £33,519.96 £35.028.64 £37,001.49 £68.549.20 01 WALKER & Co. 30 June 2022 CHARTERED ACCOUNTANTS AND REGISTEREO AUDITOR BELGRAVE HOUSE I S BELGPAVE CRESCENT SCARBOROUGH NORTHYORKSHIRE YOI I IUB Tel.. 01723 379979 Email.. mail(fyalkerand.co.uk Web5rte'. vw¥wwalkerand.co.uk Independent Examlner's Report to the Trustees of Bumiston and Cloughton Village Hall Charity number: 523328 Partn￿.. AndreNWalker FCA Stewart M. Davies ACA FCCA I report to the charity trustees on my examination of the accounts of the charity for the year ended 31 December 2021 which are set out on pages l and 2. Responslbilltles and basis of report As the charity's trustees you are responsible for the preparation of the accounts in accordance with the requirement5 of the Charities Art 20111'the Act'l. I report in respect of my examination of the charity's accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 1451511bl of the Act. Independent examiner's statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: accounting records were not kept in respert of the charity as required by section 130 of the Act; I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. John Richard Flinton ACA FCCA ReEiSterèY as audito￿ and wulated for a range of In¥esLment business actlwt￿s In the United KLngdom byThe A£sociatson of CharterEd Certified kcountsnts A550ciated OffKe'. Philip ￿￿e¥ & Co.. 28 Bagdale.Whitty. NorthY0￿hlreyO2l IQL. Telephone.. 01947 éQ2577 ICAEW Burnlston and Cloughton Vlllaze Hall Atcount5 Yea 2020 2021 Income Parish Council Grants Hire Hall Fee5 Fund Raising and Donations ABC Grants and Donations Rents Telephone/ Internet Insurance Refund Water Refund £1,506.00 E6,581.22 £170.01 £1,450.00 £8,013.76 £0.00 £36,616.62 £5.00 £6.15 £7.49 £529.87 £782.23 Total Operatlng Income £9,582.97 £46.085.38 Exceptional Income Covid Grant £10,000.00 £9,431.00 Total Income £19.582.97 £55.516.38 Expenditure Admin Caretaking Fund Raising ABC Fund Raising Electricity/ Gas Maintenance Insurance Telephone/ Internet Water Refunds £375.38 £2,108.84 £284.60 £511.44 £1,571.65 £392.11 £6,577.59 £2,071.23 £7,692.82 £1,832.16 f 1,172.82 £138.00 £36.00 £1,865.96 £4,247.89 £1,162.84 £538.50 £234.50 Total Operating Expenditure £10,818.51 £21,995.82 Exeptional Expendlture Supper Room Chairs Safety Glass Flooring Bowling Club Donation £592.20 £1,570.00 £2,266.60 £1,937.50 Totsl Exceptional Expenditui £6,366.30 £0.00 Total Expenditure £17,184.81 £21,995.82 Net Income £2,398.16 £33,520.56 ,r Ended 31st December 2021 2020 2021 Reserves Opening l January Income Expenditure Balance 31 December £32,630.48 £19.582.97 -£17,184.81 £35,028.64 £35,028.64 £55,516.38 -£21,995.82 £68.549.20 Represented By.. Bank Balance Cash Debtors Creditors Total at 31 December £35,028.64 £63,234.44 £950.00 £5,191.13 -£826.37 £68,549.20 £35,028.64 Allocation of Funds Restrirted Funds B&C Sports Day ABC Total Restrlcted: £1,508.68 £1,508.68 £30,039.03 £31,547.71 £1,508.68 Reserves Total Funds: £33,519.96 £35.028.64 £37,001.49 £68.549.20 01