CHARITY REG NO: 523316
EAST RIDING OF YORKSHIRE FEDERATION OF YOUNG FARMERS’ CLUBS
REPORT OF THE TRUSTEES AND FINANCIAL STATEMENTS
FOR THE YEAR ENDING 31 DECEMBER 2024
EAST RIDING OF YORKSHIRE FEDERATION OF YOUNG FARMERS’ CLUBS
REPORT OF THE TRUSTEES for the year ending 31 December 2024
The trustees present their report with the financial statements of the charity for the year ending 31 December 2024.
REFERENCE AND ADMINISTRATION DETAILS
Charity Name: East Riding of Yorkshire Federation of Young Farmers’ Clubs
Registered Charity number: 523316 Principal address: The YFC Office The Showground Driffield East Yorkshire YO25 9DN Website address: www.eastridingyfc.org.uk
Charity Trustees
The following people are currently registered as the charity’s trustees, and have served throughout the whole year:
Jamie Marcus Wade to 21 March 2024 John Samuel Whitehead Luke Bignall Jonathan Robert Dearing Lucy Anne Biglin from 21 March 2024
Independent examiner
Mr Patrick Scargill FCCA Sowerby FRS LLP Beckside Court Annie Reed Road Beverley East Yorkshire HU17 0LF
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EAST RIDING OF YORKSHIRE FEDERATION OF YOUNG FARMERS’ CLUBS REPORT OF THE TRUSTEES (continued) for the year ending 31 December 2024
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
The charity is governed by its Trust Deed dated 3 December 1959 as amended 25 November 1971, 13 March 1975 and 13 March 1997.
How the charity is constituted
The charity is a non-incorporated charity.
Charitable Status
The charity became registered at the Charity Commission on 22 May 1965, under a standard registration.
Trustees
New trustees are appointed by resolution at a special meeting.
There must be at least three trustees at any one time.
Objectives
The charity's objects, as set out in its governing document, are:
to advance the education of young members of the public at large in agriculture, home crafts, country life and related subjects; in the interests of the social welfare of such members to provide and promote the provision of facilities for recreation and other leisure time occupations being facilities which will improve their conditions of life and will assist in the development of their spiritual and mental capacities self-reliance and individual responsibility so that they may grow to full maturity as individuals and members of the community.
In setting objectives and planning activities, events, competitions and training for the members of the East Riding of Yorkshire Federation of Young Farmers’ Clubs, the Trustees gave careful consideration and diligence to the Charity Commission’s Public Benefit guidance.
Activities
The charity’s main activities during the year were through fun, learning & achievement to work with the National Federation of Young Farmers’ Clubs (NFYFC) to organise a programme of competitions and social events for our members to participate in. Encouraging members to be the very best they can through learning and practising new and existing skills.
Membership
For the purposes of this report, the figures given for the annual total will be those up to the end of July 2024, when the membership year came to a close. There were a total of 483 members (excluding Advisory and Club Leaders) across 14 clubs. This is a 6% increase on 2023. Club member ages range from 10 to 28. Operating as a democratic organisation, ERYFC encourages all clubs to develop a strong ethos of team work. Older members take on Club Officer roles and mentor younger members, ensuring that skills and knowledge are passed on from year to year.
Members come from a variety of backgrounds however they all have the common interests of community, rural life and agriculture. Our members understand the importance of becoming part of a youth organisation that supports and celebrates the County and its young people. ERYFC works hard to ensure that all aspects of the organisation embrace and further this ethos.
Competitions
This year our members took part in competitions including public speaking, sport, cookery, floral art, performing arts, stock judging and other rural skills.
Members are encouraged to progress and compete at area and national levels.
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EAST RIDING OF YORKSHIRE FEDERATION OF YOUNG FARMERS’ CLUB REPORT OF THE TRUSTEES (continued) for the year ending 31 December 2024
Fundraising, Community and Charity Work
Our young farmers often go on to put their new skills and confidence into practice, not only in their working life, but also by volunteering to be part of committees and groups within their local communities and by raising funds for good causes.
Members have worked hard raising money for charity, taking part in sponsored events, organising tractor runs and organising club social events.
The Coming Year
The aims for East Riding YFC for the coming year continue to be centred around the development of our members. Offering young people in rural environments the opportunity to make lifelong friends, develop skills, undertake training, build on and broaden their personal and collective skill sets and generally enrich their lives. We will continue to support those clubs still in the process of rebuilding after COVID.
Dissolution of the County Federation
If in the event of the dissolution of the County Federation there remains after the satisfaction of all its debts and liabilities any property or funds whatsoever to which it is beneficially entitled, the same shall be transferred to the National Federation of Young Farmers’ Clubs to be held on trust by the National Federation at its discretion and used for the benefit of the Young Farmers’ Clubs organisation in the area concerned and shall not be distributed among the Member Clubs of the County Federation unless the said National Federation is no longer in being at the time of dissolution
FINANCIAL REVIEW
Reserves Policy
Restricted Reserves
The restricted reserves are:
Monies received from closed clubs are restricted for seven years during which it will be transferred back to the said club if at any point during this period it reforms. After this period, it will be transferred to the unrestricted reserves. (Currently no reserves are held in this manner)
Monies received from organisations are restricted to the specific use or event it was originally provided for. If, after the specific use or event has been delivered, there are remaining funds, these may be transferred to the unrestricted reserves or any other restricted reserve with the agreement of the management committee.
Unrestricted Reserves
The unrestricted reserves are available for the general operating expenditure of the charity. The charities reserve policy is to maintain freely available reserves equivalent to 12 months of budgeted operating expenditure, based on previous two year average. The trustees consider that unrestricted reserves of at least £45,000 should be maintained. This will be reviewed at each management committee meeting. Action will be taken to maintain the level of reserves by the management committee.
Sources of funding
The main sources of funding are membership subscriptions, donations and income from events.
DECLARATION
This trustees’ report has been approved by the trustees and is signed on their behalf:
Luke Brignall Chair: 20th March 2025
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INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF EAST RIDING OF YORKSHIRE FEDERATION OF YOUNG FARMERS’ CLUB For the year ended 31 December 2024
I report to the trustees on my examination of the accounts of East Riding of Yorkshire Federation of Young Farmers’ Club (‘the Charity’) for the year ending 31 December 2024 set out on pages 5 to 8.
Responsibilities and basis of report
As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Charity’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
- accounting records were not kept in respect of the Charity as required by Section 130 of the Act;
or
- the accounts do not accord with those accounting records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Patrick Scargill FCCA Sowerby FRS LLP Beckside Court Annie Reed Road Beverley East Yorkshire HU17 0LF
Date: 20th March 2025
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EAST RIDING OF YORKSHIRE FEDERATION OF YOUNG FARMERS’ CLUB INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 DECEMBER 2024
| EXPENDITURE Administration Expenses County organiser Rent and rates Postages Telephone and website Printing, stationery and photocopying Staff training DBS checks N.F.Y.F.C. Levy Insurances Travel and subsistence Members bursary Accountancy charges (Inc VAT) Council members’ fares, pool and accommodation Training weekends Competitions and competitors’ expenses Spring competition day Public Speaking Day Sports Day Quiz Junior dinner County Roadshow Stockman of the Year Engraving trophies Pool and darts Donations and subscriptions Society of Ploughmen Limited Northern Areaa Young Farmers Association Yorkshire Cancer Research Other expenses Hire of committee rooms Computer maintenance and consumables Repairs, replacements, cleaning and sundries Premises expenses Promotional expenses (Driffield/Yorkshire Shows) NFYFC/NA fines Honorarium Mileage claims Bank charges Sundry expenses Depreciation Total expenses Excess of expenditure over income |
INCOME 2024 2023 17,016 12,236 Club levies 1,610 1,560 28 13 Donations 1,438 1,596 944 1,240 Events (net income) 1,369 216 Rally 229 210 Ploughing Match 14,700 11,586 Winter competitions 4,853 4,335 Ousevale fund raiser 1,068 1,084 Pantomime 500 500 Driffield Show income 366 403 44,121 34,979 County Ball 257 117 4,785 2,914 Grants received 1,262 2,140 Other income 411 297 49 207 Interest received 141 - - 20 - 143 - 126 30 - 88 25 - 700 - 200 350 370 1,066 158 2,106 214 72 283 2,014 957 60 100 1,000 1,000 236 - 9 1 613 386 103 138 58,773 45,475 (1,732) 6,040 57,041 51,515 |
7,013 1,333 260 1,728 1,971 179 |
2024 2023 38,436 34,832 150 2,000 12,484 11,640 (100) - 1,899 - 519 - 3,653 3,043 |
|---|---|---|---|
| 57,041 51,515 |
|||
| 57,041 51,515 |
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EAST RIDING OF YORKSHIRE FEDERATION OF YOUNG FARMERS’ CLUB
BALANCE SHEET AS AT 31 DECEMBER 2024
| LIABILITIES Sundry creditors Training fund General Reserve Fund Building Fund Yorkshire and Humber Assessment Accumulated Fund Balance at 1 January 2024 Excess of expenditure over income |
98,679 (1,732) |
ASSETS 2024 2023 634 1,965 Office building - cost Furniture 3,103 3,103 Brought forward Depreciation 8,000 8,000 8,000 8,000 Cups and trophies as valued by the management committee 1994 5,500 5,600 Stock on hand Sundry debtors 96,947 98,679 Prepayments Barclays Bank Business current account Cambridge and Counties Bank Business savings account Cash in hand 122,184 125,347 |
2024 2023 3,285 3,285 412 550 (103) (138) |
|---|---|---|---|
| 309 412 |
|||
| 8,545 8,545 1,800 2,888 2,694 2,775 800 1,323 20,147 25,139 84,604 80,950 - 30 |
|||
| 122,184 125,347 |
These financial statements have been approved by the trustees and signed on their behalf:
Trustee:
Trustee:
Luke Brignall Date: 20th March 2025
John Whitehead Date: 20th March 2025
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EAST RIDING OF YORKSHIRE FEDERATION OF YOUNG FARMERS’ CLUB
Notes to the financial statements
for the year ending 31 December 2024
ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements have been prepared on an accrual’s basis.
Receipts
Receipts consist of subscriptions and income from rallies and events
Payments
Payments consist of amounts expended in relation to the charity’s work in furtherance of its objects.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. Restricted funds are funds whose manner of expenditure is subject to conditions set out by the donor. Throughout the year to 31 December 2024, and for the previous year, the trustees consider that there were no restricted funds.
Tangible Fixed Assets
Depreciation is provided at the following rates in order to write off each asset over its estimated useful life. The annual rates used are:
Office building - No depreciation charged Office furniture and equipment - 25% on the written down balance
Taxation
The charity is exempt from tax on its charitable activities
Stock on Hand
|Stationery
Bar
Folders, Badges etc.
Sundry Debtors
Levies
County Ball
DBS checks
Sundry
Junior disco
Senior training weekend
Prepayments
Beverley Race |Course
Registration fee – 123 Reg
Peat Rig Deposit
Sundry Creditors
Accountancy
Signal Telecom
Driffield Showground
Chairman’s honorarium
East Riding Voluntary Action Services Limited
Sponsorship received in advance
HMRC - PAYE||2024
£
50
1,611
139
1,800
665
-
-
90
1,439
500
2,694
-
158
642
800
384
-
-
250
-
-
-
634|2023*
£
277
2,114
497|
|---|---|---|---|
||||2,888|
||||1,665
100
145
105
-
560|
||||2,775|
||||192
316
815|
||||1,323|
||||385
61
560
-
75
800
84|
||||1,965|
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EAST RIDING OF YORKSHIRE FEDERATION OF YOUNG FARMERS’ CLUB Notes to the financial statements (continued)
for the year ending 31 December 2024
Repairs, Replacements and Sundries
| epairs, Replacements and Sundries | ||
|---|---|---|
| Refreshments Bar stock write off Office equipment (funded by ERYCC) Repairs Sundry Expenses Gifts |
2024 £ - 217 1,821 285 251 145 2,719 |
2023 £ 19 101 214 166 100 |
| 600 |
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