CHARITY REG NO: 523316
EAST RIDING OF YORKSHIRE FEDERATION OF YOUNG FARMERS’ CLUBS
DRAFT REPORT OF THE TRUSTEES AND FINANCIAL STATEMENTS
FOR THE YEAR ENDING 31 DECEMBER 2023
EAST RIDING OF YORKSHIRE FEDERATION OF YOUNG FARMERS’ CLUBS
REPORT OF THE TRUSTEES for the year ending 31 December 2023
The trustees present their report with the financial statements of the charity for the year ending 31 December 2023.
REFERENCE AND ADMINISTRATION DETAILS
Charity Name: East Riding of Yorkshire Federation of Young Farmers’ Clubs
Registered Charity number: 523316 Principal address: The YFC Office The Showground Driffield East Yorkshire YO25 9DN Website address: www.eastridingyfc.org.uk
Charity Trustees
The following people are currently registered as the charity’s trustees, and have served throughout the whole year:
Jamie Marcus Wade John Samuel Whitehead Luke Bignall from 16 March 2023 Jonathan Robert Dearing from 16 March 2023 Jamie William Maltas to 16 March 2023
Independent examiner
Mr Adrian Allen FCA Sowerby FRS LLP Beckside Court Annie Reed Road Beverley East Yorkshire HU17 0LF
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EAST RIDING OF YORKSHIRE FEDERATION OF YOUNG FARMERS’ CLUBS REPORT OF THE TRUSTEES (continued) for the year ending 31 December 2023
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
The charity is governed by its Trust Deed dated 3 December 1959 as amended 25 November 1971, 13 March 1975 and 13 March 1997.
How the charity is constituted
The charity is a non-incorporated charity.
Charitable Status
The charity became registered at the Charity Commission on 22 May 1965, under a standard registration.
Trustees
New trustees are appointed by resolution at a special meeting.
There must be at least three trustees at any one time.
Objectives
The charity's objects, as set out in its governing document, are:
to advance the education of young members of the public at large in agriculture, home crafts, country life and related subjects; in the interests of the social welfare of such members to provide and promote the provision of facilities for recreation and other leisure time occupations being facilities which will improve their conditions of life and will assist in the development of their spiritual and mental capacities self-reliance and individual responsibility so that they may grow to full maturity as individuals and members of the community.
In setting objectives and planning activities, events, competitions and training for the members of the East Riding of Yorkshire Federation of Young Farmers’ Clubs, the Trustees gave careful consideration and diligence to the Charity Commission’s Public Benefit guidance.
Activities
The charity’s main activities during the year were through fun, learning & achievement to work with the National Federation of Young Farmers’ Clubs (NFYFC) to organise a programme of competitions and social events for our members to participate in. Encouraging members to be the very best they can through learning and practising new and existing skills.
Membership
For the purposes of this report, the figures given for the annual total will be those up to the end of July 2023, when the membership year came to a close. There were a total of 453 members (excluding Advisory and Club Leaders) across 14 clubs. This is a 15% increase on 2022. Club member ages range from 10 to 28. Operating as a democratic organisation, ERYFC encourages all clubs to develop a strong ethos of team work. Older members take on Club Officer roles and mentor younger members, ensuring that skills and knowledge are passed on from year to year.
Members come from a variety of backgrounds however they all have the common interests of community, rural life and agriculture. Our members understand the importance of becoming part of a youth organisation that supports and celebrates the County and its young people. ERYFC works hard to ensure that all aspects of the organisation embrace and further this ethos.
Competitions
This year our members took part in competitions including public speaking, sport, cookery, floral art, performing arts, stock judging and other rural skills.
Members are encouraged to progress and compete at area and national levels.
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EAST RIDING OF YORKSHIRE FEDERATION OF YOUNG FARMERS’ CLUB REPORT OF THE TRUSTEES (continued) for the year ending 31 December 2023
Fundraising, Community and Charity Work
Our young farmers often go on to put their new skills and confidence into practice, not only in their working life, but also by volunteering to be part of committees and groups within their local communities and by raising funds for good causes.
Members have worked hard raising money for charity, taking part in sponsored events, organising tractor runs and organising club social events.
The Coming Year
The aims for East Riding YFC for the coming year continue to be centred around the development of our members. Offering young people in rural environments the opportunity to make lifelong friends, develop skills, undertake training, build on and broaden their personal and collective skill sets and generally enrich their lives. We will continue to support those clubs still in the process of rebuilding after COVID.
Dissolution of the County Federation
If in the event of the dissolution of the County Federation there remains after the satisfaction of all its debts and liabilities any property or funds whatsoever to which it is beneficially entitled, the same shall be transferred to the National Federation of Young Farmers’ Clubs to be held on trust by the National Federation at its discretion and used for the benefit of the Young Farmers’ Clubs organisation in the area concerned and shall not be distributed among the Member Clubs of the County Federation unless the said National Federation is no longer in being at the time of dissolution
FINANCIAL REVIEW
Reserves Policy
Restricted Reserves
The restricted reserves are:
Monies received from closed clubs are restricted for seven years during which it will be transferred back to the said club if at any point during this period it reforms. After this period, it will be transferred to the unrestricted reserves. (Currently no reserves are held in this manner)
Monies received from organisations are restricted to the specific use or event it was originally provided for. If, after the specific use or event has been delivered, there are remaining funds, these may be transferred to the unrestricted reserves or any other restricted reserve with the agreement of the management committee.
Unrestricted Reserves
The unrestricted reserves are available for the general operating expenditure of the charity. The charities reserve policy is to maintain freely available reserves equivalent to 12 months of budgeted operating expenditure, based on previous two year average. The trustees consider that unrestricted reserves of at least £45,000 should be maintained. This will be reviewed at each management committee meeting. Action will be taken to maintain the level of reserves by the management committee.
Sources of funding
The main sources of funding are membership subscriptions, donations and income from events
DECLARATION
This trustees’ report has been approved by the trustees and is signed on their behalf:
Jamie Wade Chair: 21st March 2024
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INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF EAST RIDING OF YORKSHIRE FEDERATION OF YOUNG FARMERS’ CLUB For the year ended 31 December 2023
I report to the trustees on my examination of the accounts of East Riding of Yorkshire Federation of Young Farmers’ Club (‘the Charity’) for the year ending 31 December 2022 set out on pages 5 to 8.
Responsibilities and basis of report
As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Charity’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
- accounting records were not kept in respect of the Charity as required by Section 130 of the Act;
or
- the accounts do not accord with those accounting records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Adrian Allen FCA Sowerby FRS LLP Beckside Court Annie Reed Road Beverley East Yorkshire HU17 0LF
Date: 21st March 2024
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EAST RIDING OF YORKSHIRE FEDERATION OF YOUNG FARMERS’ CLUB INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 DECEMBER 2023
| EXPENDITURE Administration Expenses County Organiser Rent Postages Telephone and website Printing, Stationery and Photocopying Staff training DBS checks N. F. Y. F. C Levy Insurances Travel and Subsistence Members bursary Accountancy Charges (Inc VAT) Courses, Conferences and Delegates’ Expenses Council Members’ Fares, Pool and Accommodation Senior Training Weekend Competitions and Competitors’ Expenses Spring Competition Day Public speaking Stockman of the Year Sports Day Competitors expenses County roadshow Engraving trophies Donations Society of Ploughmen Limited Northern Area Young Farmers Association Yorkshire Cancer Research Yorkshire Air Ambulance Other Expenses Hire of Committee Rooms Computer software, maintenance and Consumables Repairs, Replacements and Sundries Premises expenses Promotional Expenses (Driffield/Yorkshire Shows) NFYFC/NA fines Honorarium Bank charges Depreciation Total expenses Excess of income over expenditure |
2023 £ 12,236 1,560 13 1,596 1,240 216 210 11,586 4,335 1,084 500 403 34,979 117 2,914 2,140 297 143 207 - 20 126 25 700 200 - 370 158 600 283 957 100 1,000 1 138 45,475 6,040 51,515 |
2022 INCOME £ Club Levies Donations – 200 Club 15,255 Grants 1,560 Job Retention Scheme 8 Senior training weekend 1,491 Events – net income 613 Rally - Ploughing Match - Northern Area Weekend 10,366 Ousevale fund raiser 5,215 Clay shoot competition 414 Wolds fund raiser - Northern Area weekend – 360 “Paddy’s Do” Driffield Show income 35,282 County Ball Junior Disco 200 Other Receipts 4,061 Clay Shoot competition Other Income 1,357 Interest Received 186 250 390 45 - - 25 - - 1,000 273 215 436 230 389 - 1,000 - 184 45,523 (2,944) 42,579 |
4,417 102 916 494 84 3,114 2,001 512 |
2023 £ 34,832 2,000 - - 11,640 - - - 3,043 51,515 |
2022 £ 23,739 - - 750 14,032 2,439 96 1,523 |
|---|---|---|---|---|---|
| - - 3,043 |
|||||
| 42,579 |
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EAST RIDING OF YORKSHIRE FEDERATION OF YOUNG FARMERS’ CLUB BALANCE SHEET AS AT 31 DECEMBER 2023
| LIABILITIES Sundry creditors Loan – “200” Club (free of interest) Training Fund General Reserve Fund Building Fund Yorkshire & Humber Assessment Accumulated Fund Balance as at 1 January 2022 Excess of Expenditure over Income |
92,639 6,040 |
2023 £ 1,965 - 3,103 8,000 8,000 5,600 98,679 125,347 |
2022 ASSETS £ 2,493 Office Building -Cost 2,000 Office Furniture and Federation Equipment Brought forward 3,585 Additions Deduct:Depreciation @ 25% pa 8,000 8,000 Cups and Trophies as valued by the Management Committee 1994 5,600 Stock on hand Sundry Debtors 92,639 Prepayments Barclays Bank plc Business Current Account Cambridge & Counties Bank Business Savings Bank Cash in hand 122,317 |
2023 £ 3,285 550 - (138) 412 8,545 2,888 2,775 1,323 25,139 80,950 30 125,347 |
2022 £ 3,285 734 - (184) |
|---|---|---|---|---|---|
| 550 8,545 2,630 4,483 1,152 13,714 87,907 51 |
|||||
| 122,317 |
These financial statements have been approved by the trustees and signed on their behalf:
Trustee:
Trustee:
Jamie Wade Date: 21st March 2024
John Whitehead Date: 21st March 2024
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EAST RIDING OF YORKSHIRE FEDERATION OF YOUNG FARMERS’ CLUB
Notes to the financial statements
for the year ending 31 December 2023
ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements have been prepared on an accrual’s basis.
Receipts
Receipts consist of subscriptions and income from rallies and events
Payments
Payments consist of amounts expended in relation to the charity’s work in furtherance of its objects.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. Restricted funds are funds whose manner of expenditure is subject to conditions set out by the donor. Throughout the year to 31 December 2021, and for the previous year, the trustees consider that there were no restricted funds.
Tangible Fixed Assets
Depreciation is provided at the following rates in order to write off each asset over its estimated useful life. The annual rates used are:
Office building - No depreciation charged Office furniture and equipment - 25% on the written down balance
Taxation
The charity is exempt from tax on its charitable activities
Stock on Hand
|Stationery
Bar
Folders, Badges etc.
Sundry Debtors
Levies
County Ball
DBS checks
Sundry
Wreath Making
Senior training weekend
Prepayments
Beverley Race |Course
Registration fee – 123 Reg
Peat Rig Deposit
Sundry Creditors
Accountancy
Signal Telecom
Driffield Showground
Senior Training weekend
East Riding Voluntary Action Services Limited
Sponsorship received in advance
Printing and stationery
County Ball expenses
Competitor expenses
Addplant
HMRC - PAYE
Crossgate Fundraiser
Rally expenses
YAA - Donation||2023
£
277
2,114
497
2,888
1,665
100
345
105
-
560
2,775
192
316
815
1,323
385
61
560
-
75
800
-
-
-
-
84
-
-
-
1,965|2022*
£
554
1,706
370|
|---|---|---|---|
||||2,630|
||||2,269
850
-
20
319
1,025|
||||4,483|
||||-
-
1,152|
||||1,152|
||||330
56
-
70
-
-
277
176
25
39
63
97
360
1,000|
||||2,493|
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EAST RIDING OF YORKSHIRE FEDERATION OF YOUNG FARMERS’ CLUB Notes to the financial statements (continued)
for the year ending 31 December 2023
Repairs, Replacements and Sundries
| epairs, Replacements and Sundries | ||
|---|---|---|
| Refreshments Bar stock write off Repairs Sundry Expenses Gifts |
2023 £ 19 101 214 166 100 600 |
2022 £ 60 127 135 - 114 |
| 436 |
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