# **The Wheldrake Recreation Ground Foundation (Charity number: 523310)** **Trustees annual report & financial statements for the year ended** **31st March 2022** Charity accounts preparation & independent examination service ## **The Wheldrake Recreation Ground Foundation** **(Charity number: 523310)** |**Contents**|| |---|---| |**Index**|**Page**| |**Report of the trustees**|**1**| |**Independent examiner's report**|**4**| |**Receipts & payments accounts**|**5**| |**Statement of assets and liabilities**|**6**| |**Notes to the accounts**|**7**| ## **Trustees' Annual Report** **From:** 1st April 2021 **To:** 31st March 2022 **Charity's full name** The Wheldrake Recreation Ground Foundation **Registered Charity number** 523310 The Wheldrake Recreation Ground Foundation ## **Objectives and activities** ## **Summary of the purposes of the charity set out in its governing document** The Wheldrake Recreation Ground Foundation, operating under the name of the WRA, is the registered charity (Charitable Trust) which is responsible for the management of the Trust property located between Broad Highway and Greengales Lane, comprising around 6 acres of land. Funds for a recreation ground was raised by the residents of Wheldrake, including a contribution from the Parish Council, which enabled the purchase of the property on 31 January 1972. The property was placed in Trust, a Charity formed, and the Parish council named as the Custodian Trustee. The Custodian Trustee (Parish Council) holds the Title to the Land, but is forbidden to be involved in the management of the Trust Property. The responsibility of managing the Trust Property is vested in a committee of managing trustees, appointed in accordance with the governing document, the Conveyance of 1972. ## **Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts** To provide a recreational facility for the benefit of the residents of Wheldrake. In order to meet its charitable objective the management committee permit the facility to be used by individuals and businesses from the wider community when the facility is not required by residents of Wheldrake. To increase the funds available to maintain the hall and reduce the cost of using the hall to local residents. To further the aim of the charity, local not for profit groups based in the village are offered a membership which allows them to use the facility as their base of operations The trustees consider that they have complied with their duties to have due regard to the public benefit guidance published by the Charity Commission. ## **Achievements and performance** ## **Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.** This year the charity continued to achieve it's stated goal in achieving its charitable purpose and have identified the need to improve the facility to offer a wider range of activities. To this end the charity has invested in the bar facilities and trialled opening more regularly with it currently being open 7 days a week. This is to improve the bar for the use of the sports teams based at the hall and the village in general. Projects are undertaken to improve the facility for the village. This year the car park had spaces marked out (including a disabled space) and end stops installed to keep cars off the footpath. The village hall was rendered to give a consistent, attractive finish to the building which was previously a mix of breezeblock and bricks. The conversion of the Trust to a CIO has been progressed with Hempsons solicitors instructed to assist us with this Prior to 31/01/22 any sales from the bar were in line with the charity’s primary purpose, income from the sports clubs at sports games and consistent with how the charity has always operated. The bar began a trial to open in excess of private functions and sports games for the period 01/01/22-31/03/22 to raise additional funds. This income then ceased to be primary purpose and was trading income. The income received in this period from bar sales was £10,518 which is 19% of total income and therefore under the threshold of 25% allowable trading income for the year. The setting up of a trading subsidiary to accommodate any trading income from bar sales in future will be put to committee at the AGM for an official vote. 1 ## **Financial review** ## **Review of the charity’s financial position at the end of the period** A surplus has been made this year and has increased reserves. ## **Statement explaining the policy for holding reserves stating why they are held** Unrestricted reserves are held to continue to maintain the building, field and facilities. ## **Amount of reserves held £72,813** **Reasons for holding zero reserves n/a** **Funds materially in deficit** None **Explanation of any uncertainties about the charity continuing as a going concern** No concerns ## **Structure, governance and management** ## **Description of the charity's trusts** **Type of governing document** Trust Deed ## **How the charity is constituted** **Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees** The Trustees are appointed annually at the AGM, and the Governing Document makes provision for the election of 13 Trustees from the community, and 14 named Trustees from organisations listed in the second schedule of the the Trust Deed. Together they form the management committee who oversee the hall and the recreation field. ## **Reference and administration details** **Charity's full name** The Wheldrake Recreation Ground Foundation **Other names the charity is known by** Wheldrake Recreation Association **Charity’s principal address** Wheldrake Village Hall Broad Highway Wheldrake,York **Postcode** YO19 6BU ## **Names of the trustees who manage the charity** **Dates acted if not for Name of person (or body) entitled to appoint trustee (if Trustee name Office (if any) whole year any)** Paul Butler Chair David Marsh Treasurer Resigned 1/10/21 Helen Hunter Treasurer Appointed 1/10/21 Andrew Firth Secretary Anthony Carter Erica Brownlow Steve Ford Les Fearn Emma Smith Sarah Levitt Paul Rhodes Aidan Nelson Resigned 15/11/21 2 |**Names and addresses of advisers**|**Names and addresses of advisers**|**Names and addresses of advisers**| |---|---|---| |**Type of adviser**|**Name**|**Address**| |Outsource Accountancy Services & Independent Examinations
**Independent**
**Examiner**
Karen Wood
ACMA,CGMA
Hiscox Building, Peasholme Green
YO1 7PR
**Bankers**
HSBC Selby Branch||| ## **Name of chief executive or names of senior staff members** ## **Declaration** ## **The trustees declare that they have approved the Trustees Annual Report and Accounts** ## **Signed on behalf of the charity's trustees** **Signature Full Name** Paul Butler **Position** Chair **Date** 23/11/2022 3 **Independent examiner’s report to the trustees of The Wheldrake Recreation Ground Foundation** I report on the accounts of: **The Wheldrake Recreation Ground Foundation** for the year ended: **31st March 2022** which are set out on pages 5 to 7. which are set out on pages 5 to 7. ## **Responsibilities and basis of report** As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). I report in respect of my examination of the Charity's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: - 1 accounting records were not kept in respect of the Trust as required by section 130 of the Act; or - 2 the accounts do not accord with those records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. **Karen Wood (ACMA)** Outsource independent examination service The Hiscox Building Peaseholme Green York YO1 7PR **----- Start of picture text -----**
24/11/2022
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**Date:** 4 ## **The Wheldrake Recreation Ground Foundation** (Charity number: 523310) |**Receipts &payments accounts for theyear ended:**
**31st March 2022**|**Receipts &payments accounts for theyear ended:**
**31st March 2022**|**Receipts &payments accounts for theyear ended:**
**31st March 2022**|**Receipts &payments accounts for theyear ended:**
**31st March 2022**|**Receipts &payments accounts for theyear ended:**
**31st March 2022**| |---|---|---|---|---| |**Balance brought forward**
**Balance carried forward**
**Net of receipts/(payments)**
**Total payments**
**Payments**
Insurance costs
Electricity & gas
Office & telephone
Advertising & publicity
Sundry costs
Loan repayments to external funder
**Total payments**
Bank charges
**Transfers between funds**
Loans received from external funder
**Total receipts**
Independent examination
Rates, waste & water
Field maintenance
Cleaning & pest control
Licenses & membership
Maintenance , repairs & renewals
Bar purchases
**Receipts**
Hall bookings
Affiliation fees
Grants received
Recycling receipts
Bank interest
Donations
Field rent & key deposits
Bar sales
Affiliation rents|**Unrestricted**
**funds**
**£**
5,154
3,750
9,522
12,001
390
405
93
19,488
4
**50,807**
-
**50,807**
1,283
2,509
326
887
3,318
4,023
668
5,914
8,583
280
1,129
244
-
**29,164**
**1,597**
**30,761**
**20,046**
**-**
**52,767**
**72,813**|**Restricted**
**funds**
**£**
-
-
-
3,500
-
-
**3,500**
-
**3,500**
-
-
-
-
2,000
-
-
-
-
-
-
-
**2,000**
**-**
**2,000**
**1,500**
**-**
**-**
**1,500**|**2022**
**Total**
**funds**
**£**
5,154
3,750
9,522
15,501
390
405
93
19,488
4
**54,307**
-
**54,307**
1,283
2,509
326
887
5,318
4,023
668
5,914
8,583
280
1,129
244
-
**31,164**
**1,597**
**32,761**
**21,546**
**-**
**52,767**
**74,313**|**2021**
**Total**
**funds**
**£**
305
-
3,588
21,631
704
1,189
-
1,154
11| |||||**28,582**| |||||9,000| |||||**37,582**| |||||1,273
1,721
401
359
6,402
2,318
388
5,318
269
280
-
-
68| |||||**18,797**| |||||**-**| |||||**18,797**| |||||**18,785**
**-**
**33,982**| |||||**52,767**| 5 ## **The Wheldrake Recreation Ground Foundation** (Charity number: 523310) |**Statement of assets and liabilities at:**||**31st March 2022**|**31st March 2022**|**31st March 2022**| |---|---|---|---|---| |Current bank account
Savings bank account
Bar account
Bar cash float
Cash in hand
**Assets**
**Cash at bank and in hand**|**Unrestricted**
**funds**
**£**
17,330
42,508
12,306
150
519
**72,813**|**Restricted**
**funds**
**£**
1,500
-
-
-
-
**1,500**|**2022**
**Total**
**funds**
**£**
18,830
42,508
12,306
150
519
**74,313**|**2021**
**Total**
**funds**
**£**
16,307
34,503
1,807
150
-| |||||**52,767**| ## **Investment assets** ## **Fund to which asset belongs** **Trust Property** Recreation ground Expendable endowment The trustees consider, in the light of professional advice, that the recreation ground (the 'Trust Property' as defined by the charity's governing document) is an expendable endowment. It is intended to be held as a long term capital asset of the charity to serve as a recreation ground, but in the exeptional circumstances, subject to three seperate criteria, it could be sold, though all proceeds would need to be applied for the purpose of the charity. |**Liabilities**
Independent examination fee
Government bounce back loan|**Unrestricted**
**Funds**
**£**
7,577
300
**7,877**|**Restricted**
**Funds**
**£**
-
-
**-**|**2022**
**Total**
**Funds**
**£**
7,577
300
**7,877**|**2021**
**Total**
**Funds**
**£**
9,000
280| |---|---|---|---|---| |||||**280**| 6 **31st March 2022** ## **The Wheldrake Recreation Ground Foundation** (Charity number: 523310) **Notes to the accounts for the year ended:** ## **1. Basis of accounts** The Trustees have taken advantage of section 144 (2) of the Charities Act 2011 and prepared the accounts on a receipts and payments basis. ## **2. Restricted income funds** |**Fund name**
Wheldrake Parish council
Ward Grant
Wheldrake Parish council
Ward Grant|Balance
b/fwd
Incoming
resources
Resources
expended
£
£
£
-
2,000
2000
-
1,500
-
-
3,500
2,000
**Purpose**
Grant towards field maintenance
Grant for car park improvements|Balance
c/fwd
£
-
1,500| |---|---|---| |||1,500| ||**Approval of accounts for theyear ended:**|**31st March 2022**| |---|---|---| ||**Signed for and on behalf of the trustees**
**Print name**
The report and accounts were approved at a
meeting of the Trustees held on:
Paul Butler|**Date**
**Date**
**Position (e.g. Chair etc)**
21/11/2022
23/11/2022
Chair| 7