Trustees Report for the Year Ending September 2024
Objectves and Actvites
The principal objectives and activities are to provide recreational facilities for the residents of Wetwang and to any other person who wants to use the Hall.
Structure, Governance and Management
Wetwang Village Hall is a registered charity governed by its Trust Deed dated December 30[th] 1936. It is managed by a committee of Trustees and has employed three part time staff –Carol Albinger, our
Administrator, Jenny Young, the caretaker and booking secretary and Mike Wanty, the cleaner and general maintenance man. All these people are a tremendous help in running the Hall.
All the statutory requirements have been complied with – e.g.: insurance, licences, PAT testing, health and safety checks, burglar and fire alarm inspections.
Achievements and Performances
The Post Office comes to the Hall every Tuesday morning along with the ‘Meeting Point’ coffee shop. This is regularly attended by up to 20 villagers.
New for this year has been the monthly Breakfast Club, where bacon rolls and hot drinks are served. This is regularly attended by up to 20 villagers.
This year, numerous groups have used the Hall as their venue.
The Driffield Karate Club members use the Hall for training activities every week.
The Wolds Spinners are also regular users. New for this year we have the Apolistic Church hiring the hall on a monthly basis for religious services and Children’s parties have also been successful.
A children’s Scavenger Hunt was organised in the summer holidays with gift vouchers as prizes for the 1st to 3[rd] places. This was well attended and we intend to run this again next year.
Events
The main income stream is the annual scarecrow festival and yet again it was well attended. A successful Garage Sale raised a significant sum with 30 households taking part. As well as these 2 main events we have held 2 fashion shows, a bingo evening, an art exhibition, 2 jumble sales, a Christmas fayre and a spring craft show. ‘Easyfundraising’ continues. This provides a small percentage donation from online sales from a variety of companies.
Maintenance
The hall has changed the provider to provide maintenance services for the intruder and fire alarms, emergency lighting and fire extinguishers.
The hall received a fully funded grant of £2592 from Humberside Police and Crime Commissioner to install security cameras and a recording system to help prevent crime.
Concerns
Rising costs of wages, heating and lighting mean we are using significant amounts of our financial reserves. A thorough budget review is underway. This will also certainly lead to some cost cutting initiatives. One such initiative is the installation of solar panels and batteries to remove the hall's reliance on the National Grid. Installation of solar panels is permitted development so no planning permissions will be required.
Finally, the Trustees would like to thank everyone who has helped in so many ways with the fundraising activities to keep the Hall in good condition. We couldn’t have done it without your help.
Nigel Taylor Chair of Trustees
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WETWANG VILLAGE HALL - BALANCE SHEET 2023/24
| INCOME Hire Charges Scarecrow Festival Donations Coffee Mornings Garage Sales Cinema Jumble Sale Breakfast Club Kids Activity Session Easy Fundraising Amazon Smile Bingo Raffles Misc ERYC Grants Other Grants Christmas Fair Spring Fair Autumn Fair Fashion Show Art Exhibition Scavenger Hunt Village Show |
2022/23 2023/24 9574.00 11246.00 6312.03 6924.88 510.00 1185.40 1291.64 2046.34 1237.48 1131.54 564.50 344.00 902.55 0.00 712.50 17.20 94.15 101.51 39.74 605.10 66.50 147.00 136.00 1170.00 2708.00 1781.43 2792.00 500.56 396.69 62.50 845.50 151.21 58.65 294.82 |
|---|---|
| 23983.09 31968.33 |
| EXPENDITURE | 2022/23 | 2023/24 |
|---|---|---|
| Light/Heat/Water | 6523.42 | 4437.74 |
| Scarecrow Festival | 1621.06 | 1480.84 |
| Phone | 322.40 | 353.75 |
| Insurance | 1243.43 | 1196.10 |
| Garage Sales | 193.82 | 169.00 |
| Rep/Maint | 4403.29 | 2065.20 |
| Supplies/Cleaning | 513.25 | 681.86 |
| Stationery/Postage | 212.76 | 101.50 |
| Misc | 2079.94 | 6092.23 |
| Wages | 12895.93 | 13550.33 |
| Village Show | 296.70 |
23983.09 31968.33 30306.00 30128.55 Balance b/f from 2022/23 2705.05 Total c/f to 2024/25 4544.83 34673.38 34673.38
Balance carried forward made up of:
| Current Account Cash In Hand |
3890.27 654.56 |
|---|---|
| 4544.83 |
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WEtWANG VILLAGE HALL INDEPENDENT EXAmINEs REPORT TOTHE TRV5TEES I rppyt on the accounts of the charlty for the year ended 30 September 2024 which (Lryt the Statement of Financial Activities, Balance Sheet and Notes to the Accounts. FESPECTIVE RESPONSIBIUTIES OF TRU5fEES AND EXAMINER The d)arit$ trustees are responsible for the preparation of the attounts. In accordance with the-charity Reporting and Accounting document ICC15dl-_l November 2016 update), the char5 trustees consider than an aud¢t is not required for this year ended and that an independent examination 15 required by the Charities Act 1993. Accordingly, it is my responsibility to- l. Exèmine the accounts 2. State whether particular matters have come to my attention BASIS OF INDEPENDENT EXAMINEWS sfATEMENT My examin*ion was carried out in accordance with the general directions given bythe Charity Commissioners. An examination includes a review of the accounting records kept bv the charity and a comparison of the accourkts presented with those records. It also includes consideration of any unusual items or disclosures in the accourTts and seeking explanattons from the trustees concerning any such matters. The procedure5 undertaken do not provide all the evidence that would be required in an audit, and consequentty I do not express an audit opinion on the accounts. INDEPENDENT EXAMINER'S STATEMENT In connection with my examination, no matter has come to my attention- l. Which gives MÈ reasonable cause to believe that In any material respect the requirements= a. to keep accounting records tn accordantè with Section 4 of the 1992 Art- and b. to prepare accounts which accord with the accourhting records and comp with the accoijntlng requirements of the Act. have not been met; or 2. to which. in my opinion, attention should be drawn In order to enable a proper understanding of the accounts to be rea¢hed. 51gned: Date