|**Trustees' Annual Report for the period**|Period start date
Period end date|..
From
1
Aprll
2023
To31
March
2024|Section A
Reference and administration details|**Charity name**I
\
Sancton Village Hall|**Othernames charity is known by**
Previously known as Sancton and District Youth Club|**Registered charity number (if any)**IL-5_2_32_8_9_______~|**Charity's principal address**Chapel Farm|King St|Sancton|**Postcode**
**IY0434QP**|**Namesofthe charity trustees who manage the charity**|**Trustee name**
**Office (if any)**
**Dates acted if not for whole**
**Name of person (or body) entitled**|1
**year**
**to appoint trustee (if anvl**
Mrs AJ Liley
Chair|2
MrRD Thomson
Treasurer|3
MrR Shucksmith
Secretary|4
Mrs L Rhodes
Trustee|5
Mrs P Kay
Trustee|6
Mrs L Mackley
Trustee|9
Mrs P Parvin
Trustee|10|11|12|**Namesofthe trustees for the charity,ifany, (for example, any custodian trustees)**|**Name**
**Dates acted if not for whole vear**|.
.|•
Names and addressesofadvisers (Optional information)|Name
•
Address
T
fad.|I :..
--
I :
I :
I|•
**Name**ofchiefexecutiveornamesofseniorstaffmembers (Optional information)|TAR
March 2012|
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|Typeofgoverning document The charity was established under a conveyance with a constitution
adopted on 28 May 1960. Charity name and objects were changed under|a cy-press schemeinSeptember 2014.|How the charityisconstituted The trusteesofthe charity form the management group and have the
responsibility to ensure adequate governance and managementofthe
charity|Trustee selection methods The appointmentofTrustees (membersofthe management group) isin
accordance with the constitution. The management group consistsofno
more than 12 and no fewer than 3 members. All members retire after a|periodofone year and new trustees are elected at the AGM. The|manaQement oroup has the power to co-opt uo to three individuals.|**Additional governance issues (Optional information)**|You**may choose**to include
additional information, where
relevant, about:
Sancton Village Hallisa memberofthe East Riding Village Halls Network,
a charity that provides advice, training and support to the trustees and
management committeesofvillage halls and other such community
buildings.|• policies and procedures|adopted for the induction and
The trustees adopted a policyonreserves.|trainingoftrustees;
The trustees have a policyonrisk management.|• the charity's organisational
structure and any wider
The trustees have a policy on Safeguarding Adults
The trustees have a policy on Safeguarding Children and Young People|network with which the charity|works;|• relationship with any related|parties;|• trustees' considerationof|major risks and the system|and procedures to manage|them.|**Section C**
**Objectives and activities**|The objectivesofthe charity are:|1. The provision and maintenanceofa village hall for the useofthe|whole communityofSancton and surrounding area without|**Summaryofthe objectsofthe**
distinctionofreligious, politicalorother opinions including use for|**charity set outinits**
**governing document**
a) meetings, lectures and classes
b)other formsofrecreation and leisure time activities with the|objectofimproving the conditionsoflife for the inhabitantsof|Sancton and surrounding area|
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|The trustees confirm that they have complied with the duty, containedin|Section 17ofthe Charities Act 2011, to have due regard to the guidance|on public benefit issued by the Charity Commission. The charitable|purposesofthe Charity within the meaningofthe Act is contained within|the objectives stated above. This year saw a slow returnofpeople to|village hall activities following the pandemic, with numbers attending|**Summaryofthe main**
lower thaninpevious years. The main activities for public benefitin|**activities undertaken for the**
2023/24 were as follows:|**public benefit in relation to**
•
Craft group held monthly|**these objects (include within**
•
Film club - Sancton Cushion Cinema resumed its regular season|**this section the statutory**
•
Weekly Pilates|**declaration that trustees have**
•
Weekly hooping class|**had regard to the guidance**
•
Twice weekly table tennis|**issued by the Charity**
**Commission on public**
**benefit)**
•
Monthly coffee morning
•
Sancton social - a winter activityofgames, cards, dominoes
•
Chidren/family events|•
Creative writing workshopsinpartnership with ERYC|•
Venue for local hire|**Additional detailsofobjectives and activities (Optional information)**|The main focusofthe trusteesin2023/24 was to make improvementsto|You**may choose**to include
further statements, where
relevant, about:
the building following successful grant appplications from UKSPF, Hull
and East Riding Charitable Trust, Robert Massey Trust, Acorns CIC and
own funds. The main store was doubledinsize allowing the main hall to
be offered freeofstorage, and the doublinginsizeofthe kitchen with|•
policy on grantmaking;
increased storage and cooking equipment. The trustees also purchased|•
policy programme related
investment;
a commercial dishwasher and a setofchair trollies to improve the
experienceofvolunteers helping at events, thanks to a grant from
Sancton Hill Windfarm Community Fund. The perimenterofthe grounds|•
contribution made by
volunteers.
was extended to its original boundary and a fence erected. A new
exterior noticeboard was also erected. The work on the hall and grounds|has been well receivedbythe local community, users, hirers and|volunteers.|Section D
Achievements and performance|**Summaryofthe main**
**achievementsofthe charity**
**during the year**
The charity has met its wider objects this year as agreed with the Charity
Commissionin2013/14.|The main achievement has been the developmentofthe building and|grounds following successful grant applications and a commitment from|the trustees to part-fund this . The trustees are also pleased to report that|a new creative writing course was held as partofan outreach programme|by East RidingofYorkshire Council.|The trustees would like to thank all those who have supported the hall|over the year, especially the numerous volunteers who help to run|events, clean the hall and tidy the grounds. This hall is run entirely by|volunteers and the support received is fantastic.|**AR**
March**2012**|
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|Section E
Financial review|Brief statementofthe
charity'spolicyon reserves
The Policy on Reserves istohave an operating reserveof18month's
expenditure and an emergency buildings reserves of up to £15,000. The
policy will be reviewed annually.|**~etail~~fany funds materially**INone
m**def1c1t**|**Further financial review details (Optional information)**|You**may choose**to include
additional information, where
relevant about:
The charity's main sourceoffundsin2023/24 came from restricted
grants. Hire income has increased despite the trustees keeping hire costs
unchanged and there has been an increaseinfunds raised at community|•
the charity's principal
sourcesoffunds (including
any fundraising);
events and activities. This has helped to compensate for the increasein
utility bills as electricity costs increased.
All expenditure wasinsupport of the charity's objectives.|•
how expenditure has|supported the key objectives|ofthe charity;|•
investment policy and|objectives including any|ethical investment policy|adopted.|**Section**F
**Other optional information**|Section G
Declaration|The trustees declare that they have approved the trustees' report**above.**|Signed on behalfofthe charity's**trustees**|Signature(s)
~~
1/(f;~ ~~v~|Full name(s)
Anita Jane Liley
Rob Thomson|Position (eg Secretary, Chair,
ChairofTrustees
Treasurer|etc)|Date l~~~11|**AR**
4
March 2012|
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|SectionBStatement|ofassets|andliabilitiesatthe|endof|the|period|period|period||
|---|---|---|---|---|---|---|---|---|
|Categories|Details|Unrestricted
ftunds||Restricted
funds||||Endowment
Aunds|
|||to|nearest f||t||nearost|bo
earat|
|B1Cashfunds|hank account||67.082||||||
|||Totalcashfunds|67,082||||1408||
|||Unrestricted||Restricted||||Endowment|
||||funds|||ftunds||funds|
||Detaiis|||||||nearst|
|82Othermonetaryassets|||||||||
|B3Investmentassets|Dhetaite|||Saat|||
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|B5Liabilties|Details|Pusdwhi
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|Signedbyoneorwotrustseson
tetaofalherustees||Sgnature|Print|Narne||||Dateof|
|||||||||AROrgvai|
||||Robert|Thonson||||024|
|R2SO$S|||RobinShucksmth||||||
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