## **NORTH CAVE PLAYING FIELDS ASSOCIATION** ## **Secretary’s Report 2020/21** We have had another difficult year but are still able to operate. Much of the year was adversely affected by Covid 19 and lockdowns and it was not possible to hold meetings or the 2020 AGM until this year. Many other events could not happen as well. We will be hosting the postponed village celebrations for the 75[th] anniversary of D-Day and will be holding our firework and bonfire evening on 5 November again. We also had the most terrible behaviour by our bank – HSBC. Despite completing their “safeguarding” review several times (once on the telephone which they confirmed was OK), they summarily closed the account and sent me a cheque for the balance. Of course, we did not have an account open ready to receive this and so the PFA could not pay its bills. Fortunately, the Social Club account was still functioning and they have paid some day-to-day bills on our behalf. We also had to pay the balance for the new machinery but couldn’t. We have now opened another account – unfortunately with HSBC as this was the only bank offering new accounts at the time due to fraudulent bounce-backloan applications. As mentioned above we did purchase new machinery and replaced almost all of our main pieces of equipment which had become obsolete and difficult to maintain. Thanks to a large contribution from the Football Foundation (£21k) and with the sale of the old equipment (£5k) the net cost to us was only £2,000. Looking forward to a better year in 2021/22. John Backhouse Secretary NCPFA ## North Cave Playing Fields 2020-21 Accounts |Description
Date
Note
CC Return
Cheque No.
Opening Balance
Aug 01
Donation Income
Unallocated
Donations
Donation Income
Oct 21 Brambly Lodge
£ 1,025.48
Donation Income
Nov 18 Easy Fundraising
Donation Income
Jan 12 Breedon
Russells
Feb 02 Tractor Grant 25% Deposit
Expenditure
100465
Donation Income
Feb 09 GJ Landscape
To below
Donation Income
Feb 10 D3 Ofce supplies
Donation Income
Feb 12 Butterfies Hair
Donation Income
Feb 15 Leakes Butchers
Defb Machine
Feb 25 Pads
Expenditure
100466
Miscellaneous
Feb 26 Unallocated
To below
Football Foundation
Mar 19 Tractor Grant 75% Cost
Donation Income
Mar 31 Easy Fundraising
Total income ex Donations
Sale income
Apr 21 Old Tractor and kit
£ 27,481.86
Account Closure
May 26 404225-11421255 Account Frozen and Then Closed by HSBC
Financial Actions Conducted on behalf of NCPFA through North Cave Sports Club account, during closed account issues
Petrol
Jun-July
Play area Mower
Pest Control
Jun-July
Moles
Annaul Insurance
Jun-July
Playing Fields and Club
East Riding Council
Jun-July
Bins
DBS
Jun-July
CCTV - 9 Months
Field Maintenance
Jun-July
Spraying
Field Maintenance
Jun-July
Top Dressing
Play Area
Jun-July
Safety Inspection
Field Maintenance
Jun-July
Diesel and Genral Float Top up
Balance
Jul 31 Amount held in HSBC Holding Account
Total Expenditure
Outstanding Creditor
Jul 31 Russells Tractor Balance 75%
For CC Return 2021
Outstanding Creditor
Jul 31 North Cave Sports Club
-£ 33,442.95
Opening Balance
Closing balance|£ 24,825.76| |---|---| ||£ 160.00
£ 100.00| ||£ 15.48
£ 300.00| ||-£ 7,300.00| ||£ 100.00| ||£ 100.00
£ 50.00
£ 200.00| ||-£ 76.74| ||£ 1,000.00
£ 21,451.00
£ 30.86
£ 5,000.00
£ 45,956.36
-£ 220.00
-£ 54.00
-£ 2,245.10
-£ 247.26
-£ 900.00
-£ 300.00
-£ 200.00
-£ 95.00
-£ 500.00
-£ 4,761.36
£ 45,956.36
-£ 21,304.85
-£ 4,761.36
£ 19,890.15
£ 24,825.76
£ 19,890.15| ||£ 4,935.61| ## Treasurers Notes HSBC first froze our account and then closed it on 26th May 2021, due to their compliance requirements. They later deemed that their action was inappropriate and reopened a new account under a different account number. The new account opened around 1st September 2021. We were successful in securing a Football Foundation Grant, to replace out ageing Ground Maintenance equipment. Due to our account being frozen and closed by HSBC we were unable to settle the outstanding amount of £21,304.85 unitil the new was opened in September. We have therefore listed this debt in our 20/21 accounts as a creditor. Likewise we have listed the £4761.36 support debt to North Cave Sports Club as a creditor. We received around £1000 in Playarea sponsorship, listed as "Donation Income" However, without any income from Galas or Bonfire events during the Pandemic period, we showed a real loss of £ 4,935.61 ## **NORTH CAVE PLAYING FIELDS ASSOCIATION** ## **Accounts 2020/21** In accordance with previous AGM and committee meeting decisions the PFA accounts are not separately audited. John Backhouse Secretary NCPFA ## 21 July 2021