## **Trustees' Annual Report for the period**
**From**
Period start date Period end date Day Month Year Day Month Year 01 Jun 2021 **To** 31 May 2022
## Section A Reference and administration details
**Charity name** East Cottingwith Village Hall
**Other names charity is known by**
**Registered charity number (if any)** 523233
**Charity's principal address** East Cottingwith Village Hall Church Lane East Cottingwith **Postcode YO42 4TL**
## **Names of the charity trustees who manage the charity**
**----- Start of picture text -----**
Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 Mrs Sally Hobbs Chair
Mr Andrew Vice Chair
2
Boothroyd
3 Mr John Barlow Treasurer
4 Mr Paul Lemkes Secretary
5 Mrs Sue Bowers
6 Mr Tim Knott
Mrs Mhairi
7
Morter
8
9
10
11
12
13
14
15
16
17
18
19
20
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## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
March **2012**
**TAR**
1
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
**Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Trust Deed Type of governing document
- (eg. trust deed, constitution)
Trust How the charity is constituted (eg. trust, association, company)
Invitation and election by trustees’ committee. Appointment by Trustee selection methods Parish Council (see below). (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
The trust has a relationship with the East Cottingwith and Storwood Parish Council which retains the right to appoint a trustee to the board.
A fire risk and general safety audit has been carried out and relevant sfety plans put in place.
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
March **2012**
**TAR**
2
1. To provide a safe and attractive space for community activities.
**Summary of the objects of the charity set out in its governing document**
2. Hold the village hall in trust for the inhabitants of the Parish of East Cottingwith for meetings, lectures and classes and for recreation and leisure time activities.
Much of the period was dominated by COVID lockdowns which limited the availability of the hall to be open. This provided the opportunity to conduct a major programme of works which is outlined below.
On completion of the work, the hall has again been available for villagers to use, and has been used for classes, meetings, and hired by villagers for their own functions and parties.
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
The trustees run the hall for the benefit of the Community and in doing so have regard to the guidance issued by the Charity Commission on public benefit.
## **Additional details of objectives and activities (Optional information)**
March **2012**
**TAR**
3
N/A
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
Section D Achievements and performance
March **2012**
**TAR**
4
## Section D Achievements and performance
**Summary of the main achievements of the charity during the year**
The main achievement during this year has been the instigation and completion of an ambitious modernisation programme to bring the village hall up to acceptable modern standards and, in particular, to make it fully accessible for wheelchair users. The work undertaken included:
the installation of a wheelchair ramp;
widening access doors;
installation of disabled WC and baby changing facilities
improving emergency exit provision;
updated and more efficient central heating system; installation of energy efficient lighting system;
refurbishment of WC facilities;
refurbishment of wooden flooring;
redecoration of the complete building; installation of updated fire regulations compliant window to kitchen;
improved insulation in roof space.
All this was achieved through the generosity of two major donors together with a number of fund-raising activities conducted over previous years.
This will future-proof the hall and has made the space safer and more welcoming which will encourage greater use of the facilities going forward.
## **Section E Financial review**
March **2012**
**TAR**
5
It is the trustees’ policy to hold an estimated 3 years’ running **Brief statement of the** costs to be held in reserve to allow the charity to remain solvent **charity’s policy on** in the event that force majeure prevents or limits income for a **reserves** period.
**Details of any funds materially in deficit**
No funds are in deficit
## **Further financial review details (Optional information)**
Ordinarily the charity’s principal sources of income are a grant You **may choose** to include from the Parish Council, hire fees, the monthly village draw, and additional information, fundraising. This year has been exceptional in that significant where relevant about: income was obtained through grants given to conduct the the charity’s principal improvement project outlined above. sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)** Paul Douglas Lemkes **Full name(s)** Sally Lorinda Hobbs **Position (eg Secretary,** Chair Secretary **Chair, etc) Date**
March **2012**
**TAR**
6
## **EAST COTTINGWITH VILLAGE HALL RECEIPTS AND PAYMENTS JUNE 2021 TO MAY 2022**
£ p £ p OPENING BALANCE 34,572.39 ADD RECEIPTS: GRANTS 30,330.29 DONATIONS 1,313.00 HALL RENTAL 500.00 FEAST (NET)* 761.66 DRAW (NET)** 871.00 CALENDAR AND CARD SALES 681.72 CALENDAR SPONSORSHIP 365.00 COMPENSATION PAYMENTS 175.00 AMAZON 17.54 INTEREST 12.93 35,028.14 69,600.53 LESS PAYMENTS: BUILDERS 52,921.00 INSURANCE 914.45 ELECTRICITY AND WATER 518.51 OIL 438.38 CHUBB 204.12 SUBSCRIPTION ERVHN 60.00 MISCELLANEOUS SMALL ITEMS*** 623.84 (55,680.30)
CLOSING BALANCE 13,920.23 REPRESENTED BY:CASH AT BANK £2,726.19 PETTY CASH £181.11 DEPOSIT ACCOUNT £11,012.93
13,920.23
* Items 15-27, 29, 30. ** Draw receipts less prizes and license fee. *** Items 44, 48, 127, 128 139 150 153 154, 156, 157. There relate to small items bought for events (e.g. cleaning materials, consumables) or for the refitting of the hall (e.g. bathroom fittings).
CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examiner's report on the
accounts
Report to the trusteesl
members of
TRUSTEES OF E4ST COThINGWITH VILLAGE HALL
On accounts for the year
onded
318t May 2022
I report to the trustees on my examination of the a¢¢ounts of Ihe abovè
charrty {"the Trust") for the year ended 3110512022
As the charity's Iruslees, you are responsible for the preparation of the
accounts in aordance with the requirements of the Charities Act 2011
('the Acr).
Re8ponslbilities and
basis of report
I report in respect of my examination of the Trust's accounts carried out
under section 145 of the 2011 Acl and in carrying out my examination, I
have followed all the applicable Directions given by the Charity Commission
under sethon 145(5){b) of the Ad.
Independent I have completed my examination. I confim that no material matters have
examinor's statement come to my attention in connection with the examination which gives me
cause to believe that in, any material respect..
the accounting records were not kept in accordance with section 130
of the Charrties Act- or
the accounts did not ac¢ord with the accounting records.. or
the accounts did not comply with the applicable requirements
conceming the fom and contenl of accounts set out in the Charities
(Accounts and Reports) Règulations 2008 other than any requirement
that the accounts give a 'trLJe and fair, view which is not a matter
considered as part of an independent examination.
I have no concems and have come across no other matters in connection
with the examination to which attention should be drawn in this report in
order to enable a proper understanding of the accounts to b6 r8ach8d.
Slgned:
Date:
2S12
Namo:
Relevant professional
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