## ## ||||On|Thursday
1|2» November|at 7.30pm via Zoom|||| |---|---|---|---|---|---|---|---|---|---| ||||||~Ae ed a||||| |1.|Toreceive apologies||for absence||||||| |2.|Minutes:||||To confirm|the minutes of the 76» Annual|General||| ||||||Meeting held on Thursday
10»October 2019.||||| |3.|Annual|Report for 2019/2020|||Presented
by Mr Cameron Wood —County Chairman.||||| ||||||Resolution:|'That the Annual
Report for|the|year 2019/2020|| ||||||should be|received and adopted'.|||| |||||||Sophie Morgan
will move|||| |||||||Chloe Potter will second|||| |4.|Statement ofAccounts 2019/2020||||Presented|by Miss Kathleen
Rose —Honorary||Treasurer.|| ||8,Adopt Accounts|||||Ryan Coulson
will move|||| |||||||Rose Llewellyn
will second|||| |5.|Annual|Return of Membership|||Presented|by Mrs Sue Symonds|||| |6.|County|Development|Officer|Report|Presented
by Mrs Sue Symonds||||| |7.|Election|of President|||Resolution:
2019/2020|'That
Mr Phil
Ash be thanked
and
asked
to accept
to be||as President
re elected|for
as| ||||||President ofthe Federation
for the year 2020/2021"||||| |||||||Molly Phillips
will move|||| |||||||Chloe Potter will second|||| |B.|Election of Vice-Presidents|||Resolution:|'That all nine of our Vice Presidents
be thanked|||and asked to|all| |||||be re-elected for the coming year"|||||| |||||||Neil Towle will move|||| |||||||Chloe Potter will second|||| |9.|Election ofCounty Chairman|||Resolution:
'That Mr Cameron
Wood be thanked
during the past year and that Mr Cameron
Wood|||for his service
be||| |||||asked to be re elected as County Chairman
for the||||year|| |||||2020/2021. '|||||| |||||||Sophie Morgan will'move|||| |||||||Molly Phillips
will second|||| |10.Election|of Honorary|of Honorary|Treasurer|Resolution:
'That Miss Kathleen
Rose be thanked
for her|Resolution:
'That Miss Kathleen
Rose be thanked
for her|Resolution:
'That Miss Kathleen
Rose be thanked
for her||| |---|---|---|---|---|---|---|---|---| |||||services during the past year, and be asked to accept|||the|| |||||position ofHonorary
Treasurer ofthe Federation
again||for the||| |||||year 2020/2021'.||||| |||||Charlotte
Hurley
will move||||| |||||Rose Llewellyn
will second||||| |11.Appointment||of Accountants||||||| |||||Resolution
from the County Executive Committee:||||| |||||'That Minett
8, Co, Chartered
Accountants
be thanked||||for| |||||their services
during
the past year and that Minett|||8, Co|| |||||be asked
to accept
re-election
as accountants
'||for the||| |||||Federation
during the year 2020/2021||||| |||||Miss Kat Rose will move||||| |||||Ryan Coulson
will second||||| |12.Memberships||Fees Statement||||||| |||||'The Worcestershire
Federation
membership
fees for the
period
1" September
2020/2021
will be':
All
2019/2020||||| |||||members
will get a 50%discount
for re joining'||||| |||||Seniors:
236.75||||| |||||Intermediate:
F31.50||||| |||||Juniors:
226.25||||| |||||Associates:
221.00||||| |13.County|Building|||To receive a short report on the current progress of|the|||| |||||Building
project.
Presented
by
Francis
Harcombe/Mark||||| |||||Yarnold.||||| |14.Charity|Reports|||Toreceive short reports from Worcestershire
Clubs detailing||||| |||||any charity
money
raised and community
work completed||||| |||||during the past year.||||| |15.Thank you's||and any|other business|||||| |16.Date of|next|meeting||Executive Committee
Meeting||||| |||||Monday 25s' January 2021 Spm via Zoom||||| ## ## ## ## ## ## ## ## ## ## ## ## ||||2020
E|2019|f| |---|---|---|---|---|---| |Income|||||| |Membership
fees|||8,698|10,170|| ||||8,698||10,170| |Profit on Events|||||| |Social events and|fund raising||(11,117)|5,617|| |County show||||2,069|| |Competitions|||(287)|117|| ||||(11,404)||7,803| |Other Income|||||| |County youth worker expenses|||18,000|12,000|| |Rent receivable|||1,485|1,485|| |Hire of rooms and|equipment||10,630|13,695|| |Sundry income|||385|436|| |Bank interest|||109|114|| ||||30,609||27,730| ||||27,903||45,703| |Less Ex enditure|||||| |Rent|||3,500|6,000|| |Salaries and expenses|||14,165|19,182|| |Printing,
stationery|and computer expenses||4,034|4,533|| |Postage|||8|918|| |National
levy and insurance||||456|| |Telephone
and communication||costs|612|654|| |Repairs and replacements|||862|678|| |County officers' expenses|||1,520|2,935|| |Training
and development|||23|520|| |National fares pool|||189||| |Independent
Examiners' fee|||675|602|| |Sundry expenses|||987|281|| |Depreciation|||2,295|2,890|| ||||28,870||39,64S| |Deficit for the
ear|||967||6,054| ## ## ## ## ||||2020|2019| |---|---|---|---|---| |||Note||| |Fixed Assets||||| |Tangible assets|||294,452|296,747| |Investments|||1|1| ||||294,453|296,748| |Current Assets||||| |Stock oftrophies|||14,366|14,366| |Debtors|||20,784|11,470| |Prepaid expenses||||3,219| |Loan - Shires Farm|Ltd||62,025|62,025| |Bank accounts|||143,156|137,293| |Cash
in hand|||432|408| ||||240,763|228,781| |Creditors: amounts|falling|due||| |within one year|||4,359|4,948| |Net Current Assets|||236,404|223,833| |Total Assets Less|Current|Liabilities|530,857|520,581| |Creditors: amounts|falling|due||| |after more than one|year||2,993|2,993| ||||527,864|517,588| |Represented
by:||||| |Unrestricted
Funds||||| |General
fund|||286,234|287,201| |Building
fund|||228,130|216,887| ||||514,364|504,088| |Restricted
Funds||||| |Educational
fund|||13,500|13,500| ||||527,864|517,588| ## ||||||||Freehold|| |---|---|---|---|---|---|---|---|---| ||||||||Land &|| |||||||Equipmentf|Buildings
F|Total
F.| ||Net book|values at 1||September 2019||7,645|289,102|296,747| ||Depreciation|||||2,295||2,295| ||Net Book|Values|at 31 August 2020|||5,350|289,102|294,452| |2|Investments||||||2020|2019| ||1 Ordinary|share|—Shires Farm Ltd|||||| ||Market Value|||||||| ||1 Ordinary|share|- Shires Farm Ltd|||||| |3|Creditors|- Amounts||falling due within||||| ||one year||||||2020|2019| ||Creditors||||||1,748|1,398| ||Accruals||||||675|630| ||Reserve for building|||improvements|and training||1,026|2,920| ||Reserve for show income||||||910|| ||||||||4,359|4,948| |4|Creditors|- Amounts||falling due after more||||| ||than one|year|||||2020|2019| ||Creditors||||||2,993|2,993| ## |Unrestricted|Funds|Balance at|Surplus/Deficit|Balance at| |---|---|---|---|---| |||1 Sept. 2019|for the year
f|31August 2020
f| |General
fund||287,201|(967)|286,234| |Building
fund||216,887|11,243|228,130| |||504,088|10,276|514,364| |Restricted Funds||Balance at|Surplus|Balance at| |||1 Sept. 2019
f|for the year
f|31Aug. 2020
f| |Educational|fund|13,500||13,500|