# **COOKLEY PLAYING FIELD AND VILLAGE HALL**
# **CHARITY NUMBER: 523206**
**TRUSTEES’ ANNUAL REPORT AND FINANCIAL STATEMENTS**
**FOR THE YEAR ENDED 31ST DECEMBER 2024**
## **COOKLEY PLAYING FIELD AND VILLAGE HALL**
## **CONTENTS**
||**Pages**|
|---|---|
|Trustees’ Annual Report|2 – 3|
|Accountants Report|4|
|Statement of Financial Activities|5|
|Balance Sheet|6|
|Notes to the Accounts|7 – 10|
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## **COOKLEY PLAYING FIELD AND VILLAGE HALL**
## **TRUSTEES’ ANNUAL REPORT**
The Trustees have pleasure in presenting their report and the accounts for the year ended 31st December 2024. The accounts comply with current statutory requirements and the Statement of Recommended Practice “Accounting and Reporting by Charities”.
## **REFERENCE AND ADMINISTRATIVE DETAILS**
Cookley Playing Field and Village Hall is a charity registered with the Charity Commission. The charity registration number is 523206. The principal registered address is:
Cookley Playing Fields Lea Lane Cookley, Kidderminster Worcestershire. DY10 3TA
The Trustees serving during the year and since the year end who manage the Charity were as follows:
John Wood Chairperson Ellen Wood Secretary Appointed September 2024 Jo Bailey Treasurer
Other Trustees who have resigned during the year who managed the Charity were as follows:
Abigail Dudley Secretary Resigned May 2024
Other Trustees serving during the year and since the year end were as follows:
Louise Parsonage Judy Hinksman Julia Simmonds Rachel Foxall Amy Allardice David Bareford Dave Jones Lewis Jones Appointed May 2024 Mark Bennett Appointed May 2024
The Trustees who have resigned during the year and since the year end were as follows:
Jack Pittaway Resigned January 2024 Mark Bennett Resigned February 2025 Sue Atkins Resigned March 2025
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
The charity is constituted as an unincorporated Association. A governing scheme for the charity named “Cookley Playing Field and Village Hall Charity” formerly known as “Cookley Playing Field Charity” was created on 24th April 2008.
The “Cookley Playing Field and Village Hall Charity” created a head lease for the land and buildings known as “Cookley Village Hall” given to “The Cookley Parish Hall Charity” for 99 years in 2009. “The Cookley Parish Hall Charity” created a sublease of these land and buildings back to the “Cookley Playing Field and Village Hall Charity”, given for 99 years in 2009.
The Cookley Sports Club, a registered members club, operates from the Association’s premises and nominates a trustee. The Club pays a rent together with 10% of its profit to the Association.
P a g e | **2**
## **COOKLEY PLAYING FIELD AND VILLAGE HALL**
## **TRUSTEES’ ANNUAL REPORT**
Trustees are appointed and reappointed at the Annual General Meeting, held in April each year.
New Trustees put themselves forward for election at the AGM (and at subsequent Trustee meetings) and are proposed and seconded. They are then elected on a majority basis. This is in line with the method laid down in the Constitution.
The charity is run by the Trustees who form the Management Committee, meeting regularly to administer the charity.
## **OBJECTIVES AND ACTIVITIES**
The object of the charity is, in the interests of social welfare, to improve conditions of life of the inhabitants of the area and benefit without distinction of political, religious, or other opinions by the provision and maintenance of:
- (i) A village hall for use by the inhabitants, including:
- meetings, lectures and classes;
- other forms of recreation and leisure-time occupation
- (ii) A recreation ground for use by the residents.
The main activities undertaken for the public benefit in relation to these objects are for the provision and upkeep of a playing field site, including changing rooms and a multi-use games area (MUGA) for the use and development of local sports teams, as well as play and recreational areas for the general benefit of local residents. In providing these activities, the Trustees have had regard to the guidance issued by the Charity Commission on public benefit. The Trustees have taken this guidance into account when making decisions to which the guidance is relevant.
In furtherance of its aims and objectives, the Association has adopted a child protection policy, an equal opportunities policy, and an environmental policy.
## **ACHIEVEMENTS AND PERFORMANCE**
The aims of the charity are to provide and maintain a Village Hall and Recreation ground for public benefit.
In 2024, the charity focussed on improvements to the playing fields, including providing funding towards the re-seeding of the playing fields as well as improvements to the wider site through maintenance and planting trees. The charity also supported fund raising activities for the resurfacing of the BMX track. In addition, the Trustees also applied for a number of grants to improve the site and facilities which came to fruition in 2025 and details of which will be provided in next year’s accounts.
The Trustees have complied with their duty to have due regard to the commission's public benefit guidance when exercising any powers or duties to which the guidance is relevant.
## **FINANCIAL REVIEW**
The charity’s normal policy is to generate and maintain adequate funds and reserves for the efficient running of the charity on a day-to-day basis.
## **DECLARATION**
The Trustees declare that they have approved the Trustees’ Report.
John Wood (Chairperson) Signed for and on behalf of Cookley Playing Field And Village Hall Trustees Dated:
P a g e | **3**
## **COOKLEY PLAYING FIELD AND VILLAGE HALL**
## **ACCOUNTANT’S REPORT TO THE TRUSTEES OF COOKLEY PLAYING FIELD AND VILLAGE HALL**
We report on the accounts of the charity for the year ended 31st December 2024, which are set out on pages 2 to 10.
## **Respective responsibilities of Trustees and Examiner**
The charity's Trustees are responsible for the preparation of the accounts. The charity's Trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is required. It is my responsibility to:
- examine the accounts under section 145 of the 2011 Act;
- to follow the procedures laid down in the general directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and
- to state whether particular matters have come to my attention.
## **Basis of Independent Examiner's Report**
Our examination was carried out in accordance with the general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below.
## **Accountant’s statement**
In connection with our examination, no matter has come to our attention:
- (1) which gives us reasonable cause to believe that, in any material respect, the requirements:
- to keep accounting records in accordance with section 130 of the 2011 Act; and
- to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met: or
- (2) to which, in our opinion, attention should be drawn in order to enable a proper understanding
of the accounts to be reached.
K.S Accountancy Solutions Limited
1 Masons Yard Mill Street Kidderminster Worcestershire DY11 6UY
Dated:
P a g e | **4**
## **COOKLEY PLAYING FIELD AND VILLAGE HALL**
## **STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31ST DECEMBER 2024**
|Note
**INCOMING RESOURCES FROM**
**GENERATED FUNDS**
Investment Income
2
OTHER INCOMING RESOURCES
3
TOTAL INCOMING RESOURCES
**RESOUCES EXPENDED**
Charitable Activities
5
Governance Costs
4
Depreciation:
6
- buildings
- plant & equipment
- fixtures & fittings
(Profit) on sale of disposal
TOTAL REOURCES EXPENDED
NET INCOMING RESOURCES
BEFORE TRANSFERS
TRANSFER BETWEEN FUNDS
**NET INCOMING RESOURCES**
**BEFORE OTHER RECOGNISED**
**GAINS OR LOSSES**
ADJUSTMENT TO OPENING
BALANCES
**NET MOVEMENT IN FUNDS**
Balance at 1st January 2024
Balance at 31st December 2024|Unrestricted
Restricted
Total
Total
Funds
Funds
2024
2023
£
£
£
£
74,749
-74,749
79,626|
|---|---|
||-
20,116
20,116
41,033|
||74,749
20,116
94,865
120,659|
||74,616
-
74,616
79,425
600
-
600
600
10,557
16,643
27,200
27,200
7,937
200
8,137
8,037
58
5,207
5,265
1,801
(800)
-
(800)
(310)|
||17,752
22,050
39,802
36,728|
||92,968
22,050
115,018
116,753|
||(18,219)
(1,934)
(20,153)
3,906
- - -
-|
||(18,219)
(1,934)
(20,153)
3,906
-
-
-
-
(18,219)
(1,934)
(20,153)
3,906
352,628
661,431
1,014,059
1,010,153|
||334,409
659,497
993,906
1,014,059|
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## **COOKLEY PLAYING FIELD AND VILLAGE HALL**
|**BALANCE SHEET**
**AT 31ST DECEMBER 2024**
Note
2024
£
£
FIXED ASSETS
Tangible Fixed Assets
6
941,176
CURRENT ASSETS
Stocks and Work-In-Progress
7
-
Debtors
8
3,021
Cash at Bank and In-Hand
9
50,730
53,751
CREDITORS: AMOUNTS FALLING
DUE WITHIN ONE YEAR
10
1,021
NET CURRENT ASSETS/LIABILITIES
52,730
TOTAL ASSETS LESS CURRENT
LIABILITIES
993,906
FUNDS
11
UNRESTRICTED FUNDS
352,120
RESTRICTED FUNDS
641,786
993,906|**BALANCE SHEET**
**AT 31ST DECEMBER 2024**
Note
2024
£
£
FIXED ASSETS
Tangible Fixed Assets
6
941,176
CURRENT ASSETS
Stocks and Work-In-Progress
7
-
Debtors
8
3,021
Cash at Bank and In-Hand
9
50,730
53,751
CREDITORS: AMOUNTS FALLING
DUE WITHIN ONE YEAR
10
1,021
NET CURRENT ASSETS/LIABILITIES
52,730
TOTAL ASSETS LESS CURRENT
LIABILITIES
993,906
FUNDS
11
UNRESTRICTED FUNDS
352,120
RESTRICTED FUNDS
641,786
993,906|**BALANCE SHEET**
**AT 31ST DECEMBER 2024**
Note
2024
£
£
FIXED ASSETS
Tangible Fixed Assets
6
941,176
CURRENT ASSETS
Stocks and Work-In-Progress
7
-
Debtors
8
3,021
Cash at Bank and In-Hand
9
50,730
53,751
CREDITORS: AMOUNTS FALLING
DUE WITHIN ONE YEAR
10
1,021
NET CURRENT ASSETS/LIABILITIES
52,730
TOTAL ASSETS LESS CURRENT
LIABILITIES
993,906
FUNDS
11
UNRESTRICTED FUNDS
352,120
RESTRICTED FUNDS
641,786
993,906|£
-
6,970
35,488|2023
£
980,818
33,241|
|---|---|---|---|---|
||53,751
1,021||42,458
9,217||
||||||
|||993,906||1,014,059|
|||352,120
641,786||367,540
646,519|
|||993,906||1,014,059|
John Wood (Chairperson) Signed for an on behalf of Cookley Playing Field and Village Hall Trustees
Dated:
P a g e | **6**
## **COOKLEY PLAYING FIELD AND VILLAGE HALL**
## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31ST DECEMBER 2024**
## **1. ACCOUNTING POLICIES**
## **i) Basis of accounting**
The financial statements are prepared under the historical cost convention (modified to include the revaluation of certain fixed assets) and are in accordance with the Statement of Recommended Practice, “Accounting and Reporting by Charities”, the Charities Act 2011 and in compliance with the provisions of FRS 102 Section 1A “The Financial Reporting Standard applicable in the UK and the Republic of Ireland”.
## **ii) Income**
- Recognition of income. These are included in the Statement of Financial Activities (SoFA) when:
- the charity become entitled to the income;
- the trustees are virtually certain they will receive the income;
- the monetary value can be measured with sufficient accuracy.
- Income with related expenditure. When income has related expenditure (as with fundraising) the income and related expenditure are reported gross in the SoFA.
- Grants and donations. These are only included in the SoFA when the charity has unconditional entitlement to the income.
- Performance related grants. These are only included in the SoFA once the related goods or services have been delivered.
- Investment income. This is included in the SoFA when receivable.
- Volunteer help. The value of any applicable volunteer help received is not included in the accounts but may be referred to in the Trustees’ Annual Report.
## **(iii) Expenditure**
Expenditure is recognised on an accruals basis as a liability is incurred. Irrecoverable VAT is included as part of expenditure to which it relates. Expenditure is classified under headings that aggregate all similar costs and which can then be related to costs of raising funds, charitable activities and governance costs. Costs of management and administration where applicable are reallocated to charitable activities. Governance costs are those associated with constitutional and statutory requirements.
## **(iv) Fixed Assets**
Tangible fixed assets for use by the charity are generally capitalised if they can be used for more than one year and are stated at cost less depreciation.
Depreciation is provided at the following annual rates to write off the cost less estimated residual value of the assets over their expected useful economic lives as follows:
|Buildings|50 years straight line|
|---|---|
|Plant and equipment|5% straight line|
|Fixtures and equipment|12% straight line|
In 2019, immovable assets purchased by Cookley Social Club were deemed to be owned by the charity and as such treated as a donation from the Cookley Social Club, with the net book value of such assets as at 1st January 2019 representing the transferred value of these assets.
## **(v) Stocks and Work-In-Progress**
Stocks and work-in-progress, where applicable, are valued at the lower of cost and net realisable value.
## **(vi) Funds**
Unrestricted funds are available for use at the discretion of the Trustees in furtherance of the general objectives of the charity.
Restricted funds arise from grants and donations received to be spent on the buildings and fixtures. They are to be used in accordance with specific restrictions imposed by the donor. The balance in each restricted fund represents the amount still remaining for future expenditure.
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## **COOKLEY PLAYING FIELD AND VILLAGE HALL**
## **NOTES TO THE ACCOUNTS**
## **FOR THE YEAR ENDED 31ST DECEMBER 2024**
|**2. INVESTMENT INCOME**
Rental Income (see below)
**RENTAL INCOME**
Field rents
Multi-Use Games Area rents
Sports Club rents
Village Hall bookings
Wayleave
**3. OTHER INCOMING RESOURCES**
Parish Council
Donations
BMX Track Donations
Sebright Educational Foundation Grant
Football Foundation Grant
**4. GOVERNANCE COSTS**
Accountancy:
Independent examination/accountancy fees|Unrestricted
£
-
-
-
-
-|2024|2023|
|---|---|---|---|
|||£
74,749|£
79,626|
|||74,749|79,626|
|||2024
£
2,380
2,476
12,047
57,716
130|2023
£
2,440
3,102
15,558
58,402
124|
|||74,749|79,626|
|||Restricted
£
3,341
500
16,275
-
-|2023|
||||£
1,560
4,188
-
5,000
30,285|
||-|20,116|41,033|
|||2024|2023|
|||£
600|£
600|
|||600|600|
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## **COOKLEY PLAYING FIELD AND VILLAGE HALL**
## **NOTES TO THE ACCOUNTS**
## **FOR THE YEAR ENDED 31ST DECEMBER 2024**
## **5. CHARITABLE ACTIVITIES**
|Wages and salaries
Village Hall cleaning and maintenance
Insurances
Water, light and heat
Playing fields maintenance
Park and parklands maintenance
Licenses
Professional fees
Printing, postage, stationery and advertising
Sundries
Bank charges
**6. FIXED ASSETS**
**Cost**
At 1st January 2024
Additions
Disposals
At 31st December 2024
**Depreciation**
At 1st January 2024
Elimination on disposals
Charge for the year
At 31st December 2024
**Net Book Value**
At 31st December 2024
At 31st December 2023|Unrestricted
Restricted
2024
2023
£
£
£
£
33,729
33,729
32,393
10,193
10,193
14,434
5,956
5,956
9,966
15,004
15,004
12,809
2,365
2,365
1,907
5,728
5,728
9,788
1,019
1,019
(2,145)
-
-
-
222
222
150
194
194
10
205
205
113|
|---|---|
||74,616
-
74,616
79,425|
||Buildings
Plant
and
Fixtures
and
Total
Equipment
fittings
£
£
£
£
1,269,269
154,712
119,201
1,543,182
-
-
960
960
-
-
(1,500)
(1,500)|
||1,269,269
154,712
118,661
1,542,642|
||366,716
116,286
79,362
562,364
-
-
(1,500)
(1,500)
27,200
8,137
5,265
40,602|
||393,916
124,423
83,127
601,466|
||875,353
30,289
35,534
941,176|
||902,553
38,426
39,839
980,818|
P a g e | **9**
## **COOKLEY PLAYING FIELD AND VILLAGE HALL**
## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31ST DECEMBER 2024**
|**7. STOCKS AND WORK-IN-PROGRESS**
**8. DEBTORS**
Trade debtors
Prepayments and accrued income
**9. CASH AT BANK AND IN HAND**
Cash at Bank and In Hand|2024
2023
£
£
-
-|
|---|---|
||2024
2023
£
£
3,021
6,970
-
-|
||3,021
6,970|
||2024
2023
£
£
50,730
35,488|
||50,730
35,488|
At the 31st December 2024, the charity’s bank account included £16,275 in respect of fundraising activities towards the refurbishment of the BMX track, the income of which is shown in these financial statements in restricted funds. The charity agreed to the request of the principal fundraiser, Darren Brown, to hold the funds in the charity bank account until such time the funds were required for the planned refurbishment. The Trustees have asked that a note to this effect be disclosed in the financial statements so as to highlight that income resources and cash at bank in hand are reported higher than they otherwise would have been.
|**10. CREDITORS: AMOUNT FALLING DUE**
**WITHIN ONE YEAR**
Trade creditors and accruals
**11. ANALYSIS OF NET ASSETS BETWEEN FUNDS**
Tangible assets
Current assets
Creditors due within one year||Unrestricted
£
315,665
37,476
(1,021)||2024
£
1,021|2023
£
9,217|
|---|---|---|---|---|---|
|||||1,021|9,217|
|||||Restricted
Total
£
£
625,511
941,176
16,275
53,751
-
(1,021)||
|||352,120||641,786
993,906||
P a g e | **10**
## **12. LAND**
The charity purchased 25.895 acres of land for £1,440 on 15th December 1949 where the charity's buildings and principal activities are located. This land is not capitalised on the balance sheet as the Trustees do not anticipate the winding up and future resale of this land and as such its capitalisation is not material to the financial activities of the charity.
## **13. TRUSTEES REMUNERATION AND EXPENSES**
No payments were made in respect of the trustees' remuneration for 2023 or 2024.
There were no other expenses.
P a g e | **11**