COOKLEY PLAYING FIELD AND VILLAGE HALL
CHARITY NUMBER: 523206
TRUSTEES’ ANNUAL REPORT AND FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31ST DECEMBER 2023
COOKLEY PLAYING FIELD AND VILLAGE HALL
CONTENTS
| Pages | |
|---|---|
| Trustees’ Annual Report | 2 – 3 |
| Accountants Report | 4 |
| Statement of Financial Activities | 5 |
| Balance Sheet | 6 |
| Notes to the Accounts | 7 – 10 |
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COOKLEY PLAYING FIELD AND VILLAGE HALL
TRUSTEES’ ANNUAL REPORT
The Trustees have pleasure in presenting their report and the accounts for the year ended 31st December 2023. The accounts comply with current statutory requirements and the Statement of Recommended Practice “Accounting and Reporting by Charities”.
REFERENCE AND ADMINISTRATIVE DETAILS
Cookley Playing Field and Village Hall is a charity registered with the Charity Commission. The charity registration number is 523206. The principal registered address is:
Cookley Playing Fields Lea Lane Cookley, Kidderminster Worcestershire. DY10 3TA
The Trustees serving during the year and since the year end who manage the Charity were as follows:
John Wood Chairperson Appointed April 2023 Abigail Dudley Secretary Appointed April 2023 Jo Bailey Treasurer
Other Trustees who have resigned during the year who managed the Charity were as follows:
Sharon Gellatly Chairperson Resigned April 2023 Kay Plant Secretary Resigned April 2023
Other Trustees serving during the year and since the year end were as follows:
Louise Parsonage Judy Hinksman Julia Simmonds Rachel Foxall Amy Allardice Sue Atkins Appointed January 2023 Lee Stevens Appointed April 2023 David Bareford Appointed May 2023 Jack Pittaway Appointed May 2023
The Trustees who have resigned during the year and since the year end were as follows:
Darren Brown Resigned April 2023 Amanda Sherrard Resigned April 2023 Lee Stevens Resigned July 2023
STRUCTURE, GOVERNANE AND MANAGEMENT
The Charity is constituted as an unincorporated Association. A governing scheme for the charity named “Cookley Playing Field and Village Hall Charity” formerly known as “Cookley Playing Field Charity” was created on 24th April 2008.
The “Cookley Playing Field and Village Hall Charity” created a head lease for the land and buildings known as “Cookley Village Hall” given to “The Cookley Parish Hall Charity” for 99 years in 2009. “The Cookley Parish Hall Charity” created a sublease of these land and buildings back to the “Cookley Playing Field and Village Hall Charity”, given for 99 years in 2009.
The Cookley Sports Club, a registered members club, operates from the Association’s premises and nominates a trustee. The Club pays a rent together with 10% of its profit to the Association.
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COOKLEY PLAYING FIELD AND VILLAGE HALL
TRUSTEES’ ANNUAL REPORT
Trustees are appointed and reappointed at the Annual General Meeting, held in April each year.
New Trustees put themselves forward for election at the AGM (and at subsequent Trustee meetings) and are proposed and seconded. They are then elected on a majority basis. This is in line with the method laid down in the Constitution.
The charity is run by the Trustees who form the Management Committee, meeting regularly to administer the charity.
OBJECTIVES AND ACTIVITIES
The object of the charity is, in the interests of social welfare, to improve conditions of life of the inhabitants of the area and benefit without distinction of political, religious, or other opinions by the provision and maintenance of:
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(i) A village hall for use by the inhabitants, including:
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meetings, lectures and classes;
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other forms of recreation and leisure-time occupation
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(ii) A recreation ground for use by the residents.
The main activities undertaken for the public benefit in relation to these objects are for the provision and upkeep of a playing field site, including changing rooms and a multi-use games area (MUGA) for the use and development of local sports teams, as well as play and recreational areas for the general benefit of local residents. In providing these activities, the Trustees have had regard to the guidance issued by the Charity Commission on public benefit. The Trustees have taken this guidance into account when making decisions to which the guidance is relevant.
In furtherance of its aims and objectives, the Association has adopted a child protection policy, an equal opportunities policy, and an environmental policy.
ACHIEVEMENTS AND PERFORMANCE
The aims of the charity are to provide and maintain a Village Hall and Recreation ground for public benefit.
In 2023, the charity, with the support of a grant from the Football Foundation, invested in new equipment to improve and then maintain the condition of the playing fields to ensure the meet the standards required by our sports teams.
The Trustees have complied with their duty to have due regard to the commission's public benefit guidance when exercising any powers or duties to which the guidance is relevant.
FINANCIAL REVIEW
The charity’s normal policy is to generate and maintain adequate funds and reserves for the efficient running of the charity on a day-to-day basis.
DECLARATION
The Trustees declare that they have approved the Trustees’ Report.
John Wood (Chairperson) Signed for and on behalf of Cookley Playing Field And Village Hall Trustees
Dated: 30 April 2024
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COOKLEY PLAYING FIELD AND VILLAGE HALL
ACCOUNTANT’S REPORT TO THE TRUSTEES OF COOKLEY PLAYING FIELD AND VILLAGE HALL
We report on the accounts of the charity for the year ended 31st December 2023, which are set out on pages 2 to 10.
Respective responsibilities of Trustees and Examiner
The charity's Trustees are responsible for the preparation of the accounts. The charity's Trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is required. It is my responsibility to:
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examine the accounts under section 145 of the 2011 Act;
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to follow the procedures laid down in the general directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and
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to state whether particular matters have come to my attention.
Basis of Independent Examiner's Report
Our examination was carried out in accordance with the general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below.
Accountant’s statement
In connection with our examination, no matter has come to our attention:
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(1) which gives us reasonable cause to believe that, in any material respect, the requirements:
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to keep accounting records in accordance with section 130 of the 2011 Act; and
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to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met: or
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(2) to which, in our opinion, attention should be drawn in order to enable a proper understanding
of the accounts to be reached.
K.S Accountancy Solutions Limited Suite 6 Shrubbery House 21 Birmingham Road Kidderminster Worcestershire DY10 2BX
Dated: 30 April 2024
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COOKLEY PLAYING FIELD AND VILLAGE HALL
| STATEMENT OF | FINANCIAL ACTIVITIES | FINANCIAL ACTIVITIES | |||
|---|---|---|---|---|---|
| FOR THE YEAR ENDED 31ST DECEMBER 2023 | |||||
| Note | Unrestricted | Restricted | Total | Total | |
| Funds | Funds | 2023 | 2022 | ||
| £ | £ | £ | £ | ||
| INCOMING RESOURCES FROM | |||||
| GENERATED FUNDS | |||||
| Investment Income | 2 | 79,626 | - | 79,626 | 53,135 |
| OTHER INCOMING REOURCES | 3 | 188 | 40,845 |
41,033 | 4,803 |
| TOTAL INCOMING RESOURCES | 79,814 | 40,845 | 120,659 | 57,938 | |
| RESOUCES EXPENDED | |||||
| Charitable Activities | 5 | 79,425 | - |
79,425 | 51,259 |
| Governance Costs | 4 | 600 | - |
600 | 600 |
| Depreciation: | 6 | ||||
| - buildings | 10,557 | 16,643 | 27,200 | 27,200 | |
| - plant & equipment | 8,037 | - | 8,037 | 7,937 | |
| - fixtures & fittings | 310 | 1,491 | 1,801 | 2,186 | |
| Profit on sale of disposal | (310) | - | (310) | - | |
| 18,594 | 18,134 | 36,728 | 37,323 | ||
| TOTAL REOURCES EXPENDED | 98,619 | 18,134 | 116,753 | 89,182 | |
| NET INCOMING RESOURCES | (18,805) | 22,711 | 3,906 | (31,244) | |
| BEFORE TRANSFERS | |||||
| TRANSFER BETWEEN FUNDS | - | - | - | - | |
| NET INCOMING RESOURCES | |||||
| BEFORE OTHER RECOGNISED | |||||
| GAINS OR LOSSES | (18,805) | 22,711 | 3,906 | (31,244) | |
| ADJUSTMENT TO OPENING | |||||
| BALANCES | - | - |
- | - | |
| NET MOVEMENT IN FUNDS | (18,805) | 22,711 | 3,906 | (31,244) | |
| Balance at 1st January 2022 | 387,972 | 638,720 |
1,010,153 | 1,041,397 | |
| Balance at 31st December 2022 | 352,628 | 661,431 |
1,014,059 | 1,010,153 |
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COOKLEY PLAYING FIELD AND VILLAGE HALL
| BALANCE SHEET AT 31ST DECEMBER 2023 Note 2023 £ £ FIXED ASSETS Tangible Fixed Assets 6 980,818 CURRENT ASSETS Stocks and Work-In-Progress 7 - Debtors 8 6,970 Cash at Bank and In-Hand 35,488 42,458 CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 9 9,217 NET CURRENT ASSETS/LIABILITIES 33,241 TOTAL ASSETS LESS CURRENT LIABILITIES 1,014,059 FUNDS 10 UNRESTRICTED FUNDS 367,540 RESTRICTED FUNDS 646,519 1,014,059 |
BALANCE SHEET AT 31ST DECEMBER 2023 Note 2023 £ £ FIXED ASSETS Tangible Fixed Assets 6 980,818 CURRENT ASSETS Stocks and Work-In-Progress 7 - Debtors 8 6,970 Cash at Bank and In-Hand 35,488 42,458 CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 9 9,217 NET CURRENT ASSETS/LIABILITIES 33,241 TOTAL ASSETS LESS CURRENT LIABILITIES 1,014,059 FUNDS 10 UNRESTRICTED FUNDS 367,540 RESTRICTED FUNDS 646,519 1,014,059 |
BALANCE SHEET AT 31ST DECEMBER 2023 Note 2023 £ £ FIXED ASSETS Tangible Fixed Assets 6 980,818 CURRENT ASSETS Stocks and Work-In-Progress 7 - Debtors 8 6,970 Cash at Bank and In-Hand 35,488 42,458 CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 9 9,217 NET CURRENT ASSETS/LIABILITIES 33,241 TOTAL ASSETS LESS CURRENT LIABILITIES 1,014,059 FUNDS 10 UNRESTRICTED FUNDS 367,540 RESTRICTED FUNDS 646,519 1,014,059 |
£ - 10,135 30,125 |
2022 £ 973,566 36,587 |
|---|---|---|---|---|
| 42,458 9,217 |
40,260 3,673 |
|||
| 1,014,059 | 1,010,153 | |||
| 367,540 646,519 |
389,781 620,372 |
|||
| 1,014,059 | 1,010,153 |
John Wood (Chairperson) Signed for an on behalf of Cookley Playing Field and Village Hall Trustees
Dated: 30 April 2024
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COOKLEY PLAYING FIELD AND VILLAGE HALL
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31ST DECEMBER 2023
1. ACCOUNTING POLICIES
i) Basis of accounting
The financial statements are prepared under the historical cost convention (modified to include the revaluation of certain fixed assets) and are in accordance with the Statement of Recommended Practice, “Accounting and Reporting by Charities”, the Charities Act 2011 and in compliance with the provisions of FRS 102 Section 1A “The Financial Reporting Standard applicable in the UK and the Republic of Ireland”.
ii) Income
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Recognition of income. These are included in the Statement of Financial Activities (SoFA) when:
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the charity become entitled to the income;
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the trustees are virtually certain they will receive the income;
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the monetary value can be measured with sufficient accuracy.
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Income with related expenditure. When income has related expenditure (as with fundraising) the income and related expenditure are reported gross in the SoFA.
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Grants and donations. These are only included in the SoFA when the charity has unconditional entitlement to the income.
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Performance related grants. These are only included in the SoFA once the related goods or services have been delivered.
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Investment income. This is included in the SoFA when receivable.
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Volunteer help. The value of any applicable volunteer help received is not included in the accounts but may be referred to in the Trustees’ Annual Report.
(iii) Expenditure
Expenditure is recognised on an accruals basis as a liability is incurred. Irrecoverable VAT is included as part of expenditure to which it relates. Expenditure is classified under headings that aggregate all similar costs and which can then be related to costs of raising funds, charitable activities and governance costs. Costs of management and administration where applicable are reallocated to charitable activities. Governance costs are those associated with constitutional and statutory requirements.
(iv) Fixed Assets
Tangible fixed assets for use by the charity are generally capitalised if they can be used for more than one year and are stated at cost less depreciation.
Depreciation is provided at the following annual rates to write off the cost less estimated residual value of the assets over their expected useful economic lives as follows:
| Buildings | 50 years straight line |
|---|---|
| Plant and equipment | 5% straight line |
| Fixtures and equipment | 12% straight line |
In 2019, immovable assets purchased by Cookley Social Club were deemed to be owned by the charity and as such treated as a donation from the Cookley Social Club, with the net book value of such assets as at 1st January 2019 representing the transferred value of these assets.
(v) Stocks and Work-In-Progress
Stocks and work-in-progress, where applicable, are valued at the lower of cost and net realisable value.
(vi) Funds
Unrestricted funds are available for use at the discretion of the Trustees in furtherance of the general objectives of the charity.
Restricted funds arise from grants and donations received to be spent on the buildings and fixtures. They are to be used in accordance with specific restrictions imposed by the donor. The balance in each restricted fund represents the amount still remaining for future expenditure.
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COOKLEY PLAYING FIELD AND VILLAGE HALL
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31ST DECEMBER 2023
| 2. INVESTMENT INCOME Rental Income (see below) RENTAL INCOME Field rents Multi-Use Games Area rents Sports Club rents Village Hall bookings Wayleave 3. OTHER INCOMING RESOURCES Parish Council Donations Bricks Sebright Educational Foundation Grant Football Foundation Grant 4. GOVERNANCE COSTS Accountancy: Independent examination/accountancy fees |
Unrestricted £ - 188 - - - |
2023 | 2022 |
|---|---|---|---|
| £ 79,626 |
£ 53,135 |
||
| 79,626 | 53,135 | ||
| 2023 £ 2,440 3,102 15,558 58,402 124 |
2022 £ 900 250 7,000 44,985 - |
||
| 79,626 | 53,135 | ||
| Restricted £ 1,560 4,000 - 5,000 30,285 |
2022 | ||
| £ 1,514 175 180 2,934 - |
|||
| 188 | 40,845 | 4,803 | |
| 2023 | 2022 | ||
| £ 600 |
£ 600 |
||
| 600 | 600 |
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COOKLEY PLAYING FIELD AND VILLAGE HALL
NOTES TO THE ACCOUNTS
FOR THE YEAR ENDED 31ST DECEMBER 2023
5. CHARITABLE ACTIVITIES
| Wages and salaries Village Hall cleaning and maintenance Insurances Water, light and heat Playing fields maintenance Park and parklands maintenance Licenses Professional fees Printing, postage, stationery and advertising Sundries Bank charges 6. FIXED ASSETS Cost At 1st January 2023 Additions Disposals At 31st December 2023 Depreciation At 1st January 2023 Elimination on disposals Charge for the year At 31st December 2023 Net Book Value At 31st December 2023 At 31st December 2022 |
Unrestricted Restricted 2023 2022 £ £ £ £ 32,393 32,393 17,131 14,434 14,434 8,321 9,966 9,966 5,984 12,809 12,809 10,630 1,907 1,907 470 9,788 9,788 6,762 (2,145) (2,145) 2,819 - - - 150 150 150 10 10 232 113 113 281 |
|---|---|
| 79,425 - 79,425 51,259 |
|
| Buildings Plant and Fixtures and Total Equipment fittings £ £ £ £ 1,269,269 150,712 81,071 1,501,052 - 4,000 40,380 44,380 - - (2,250) (2,250) |
|
| 1,269,269 154,712 119,201 1,543,182 |
|
| 339,516 108,249 79,721 527,486 - - (2,160) (2,160) 27,200 8,037 1,801 37,038 |
|
| 366,716 116,286 79,362 562,364 |
|
| 902,553 38,426 39,839 980,818 |
|
| 929,753 42,463 1,350 973,566 |
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COOKLEY PLAYING FIELD AND VILLAGE HALL
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31ST DECEMBER 2022
| 7. STOCKS AND WORK-IN-PROGRESS 8. DEBTORS Trade debtors Prepayments and accrued income 9. CREDITORS: AMOUNT FALLING DUE WITHIN ONE YEAR Trade creditors and accruals 10. ANALYSIS OF NET ASSETS BETWEEN FUNDS Tangible assets Current assets Creditors due within one year |
Unrestricted £ 334,299 42,458 (9,217) |
2023 2022 £ £ - - |
2023 2022 £ £ - - |
||
|---|---|---|---|---|---|
| 2023 2022 £ £ 6,970 10,135 - - |
|||||
| 6,970 10,135 |
|||||
| 2023 £ 9,217 |
2022 £ 3,673 |
||||
| 9,217 | 3,673 | ||||
| Restricted Total £ £ 646,519 980,818 - 42,458 - (9,217) |
|||||
| 367,540 | 646,519 1,014,059 |
11. LAND
The charity purchased 25.895 acres of land for £1,440 on 15th December 1949 where the charity's buildings and principal activities are located. This land is not capitalised on the balance sheet as the Trustees do not anticipate the winding up and future resale of this land and as such its capitalisation is not material to the financial activities of the charity.
12. TRUSTEES REMUNERATION AND EXPENSES
No payments were made in respect of the trustees' remuneration for 2022 or 2023.
There were no other expenses.
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