COOKLEY PLAYING FIELD AND VILLAGE HALL
CHARITY NUMBER: 523206
TRUSTEES’ ANNUAL REPORT AND FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31ST DECEMBER 2021
COOKLEY PLAYING FIELD AND VILLAGE HALL
CONTENTS
| Pages | |
|---|---|
| Trustees’ Annual Report | 2 – 3 |
| Accountants Report | 4 |
| Statement of Financial Activities | 5 |
| Balance Sheet | 6 |
| Notes to the Accounts | 7 – 10 |
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COOKLEY PLAYING FIELD AND VILLAGE HALL
TRUSTEES’ ANNUAL REPORT
The Trustees have pleasure in presenting their report and the accounts for the year ended 31st December 2021. The accounts comply with current statutory requirements and the Statement of Recommended Practice “Accounting and Reporting by Charities”.
REFERENCE AND ADMINISTRATIVE DETAILS
Cookley Playing Field and Village Hall is a charity registered with the Charity Commission. The charity registration number is 523206. The principal registered address is:
Cookley Playing Fields Lea Lane Cookley, Kidderminster Worcestershire. DY10 3TA
The Trustees serving during the year and since the year end who manage the Charity were as follows:
Sharon Gellatly * Chairperson * resigned and replaced by John Wood in April 2023 Kay Plant Secretary Jo Bailey Treasurer
Other Trustees who have resigned during the year who managed the Charity were as follows:
Ian Benbow Treasurer Resigned October 2021
Other Trustees serving during the year and since the year end were as follows:
Darren Brown Amanda Sherrard Daryl Preece Nigel Taylor Yvonne Benbow John Wood Appointed April 2021
The Trustees who have resigned during the year and since the year end were as follows:
| Alison Stockford | Resigned March 2021 |
|---|---|
| Amanda Huxtable | Resigned March 2021 |
| Martin Hollings | Resigned March 2021 |
| Tony Murphy | Resigned March 2021 |
| Matthew Ineson | Resigned April 2021 |
| Sue Atkins | Resigned April 2021 |
| John Quinton | Resigned May 2021 |
| David Jones | Resigned June 2021 |
STRUCTURE, GOVERNANE AND MANAGEMENT
The Charity is constituted as an unincorporated Association. A governing scheme for the charity named “Cookley Playing Field and Village Hall Charity” formerly known as “Cookley Playing Field Charity” was created on 24th April 2008.
The “Cookley Playing Field and Village Hall Charity” created a head lease for the land and buildings known as “Cookley Village Hall” given to “The Cookley Parish Hall Charity” for 99 years in 2009. “The Cookley Parish Hall Charity” created a sublease of these land and buildings back to the “Cookley Playing Field and Village Hall Charity”, given for 99 years in 2009.
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COOKLEY PLAYING FIELD AND VILLAGE HALL
TRUSTEES’ ANNUAL REPORT
The Cookley Sports Club, a registered members club, operates from the Association’s premises and nominates a trustee. The Club pays a rent together with 10% of its profit to the Association.
Trustees are appointed and reappointed at the Annual General Meeting, held in April each year.
New Trustees put themselves forward for election at the AGM (and at subsequent Trustee meetings) and are proposed and seconded. They are then elected on a majority basis. This is in line with the method laid down in the Constitution.
The charity is run by the Trustees who form the Management Committee, meeting regularly to administer the charity.
OBJECTIVES AND ACTIVITIES
The object of the charity is, in the interests of social welfare, to improve conditions of life of the residents of the area and benefit without distinction of political, religious, or other opinions by the provision and maintenance of:
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(i) A village hall for use by the inhabitants, including:
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meetings, lectures and classes;
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other forms of recreation and leisure-time occupation
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(ii) A sports recreation fielder and wider parkland for use by the residents.
The main activities undertaken for the public benefit in relation to these objects are for the provision and upkeep of a playing field site, including changing rooms and a multi-use games area (MUGA) for the use and development of local sports teams, as well as play and recreational areas for the general benefit of local residents. In providing these activities, the Trustees have had regard to the guidance issued by the Charity Commission on public benefit. The Trustees have taken this guidance into account when making decisions to which the guidance is relevant.
In furtherance of its aims and objectives, the Association has adopted a child protection policy, an equal opportunities policy, and an environmental policy.
ACHIEVEMENTS AND PERFORMANCE
The aims of the charity are to provide and maintain a Village Hall and Recreation ground for public benefit.
Due to the global pandemic, the activities of the were limited to maintaining the site and operating within Government guidelines.
The Trustees have complied with their duty to have due regard to the commission's public benefit guidance when exercising any powers or duties to which the guidance is relevant.
FINANCIAL REVIEW
The charity’s normal policy is to generate and maintain adequate funds and reserves for the efficient running of the charity on a day-to-day basis.
DECLARATION
The Trustees declare that they have approved the Trustees’ Report.
John Wood (Chairperson – from April 2023) Signed for and on behalf of Cookley Playing Field And Village Hall Trustees
Dated: 30 April 2024
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COOKLEY PLAYING FIELD AND VILLAGE HALL
ACCOUNTANT’S REPORT TO THE TRUSTEES OF COOKLEY PLAYING FIELD AND VILLAGE HALL
We report on the accounts of the charity for the year ended 31st December 2021, which are set out on pages 2 to 10.
Respective responsibilities of Trustees and Examiner
The charity's Trustees are responsible for the preparation of the accounts. The charity's Trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is required. It is my responsibility to:
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examine the accounts under section 145 of the 2011 Act;
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to follow the procedures laid down in the general directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and
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to state whether particular matters have come to my attention.
Basis of Independent Examiner's Report
Our examination was carried out in accordance with the general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below.
Accountant’s statement
In connection with our examination, no matter has come to our attention:
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(1) which gives us reasonable cause to believe that, in any material respect, the requirements:
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to keep accounting records in accordance with section 130 of the 2011 Act; and
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to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met: or
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(2) to which, in our opinion, attention should be drawn in order to enable a proper understanding
of the accounts to be reached.
K.S Accountancy Solutions Limited Suite 6 Shrubbery House 21 Birmingham Road Kidderminster Worcestershire DY10 2BX
Dated: 30 April 2024
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COOKLEY PLAYING FIELD AND VILLAGE HALL
STATEMENT OF FINANCIAL ACTIVITIES
FOR THE YEAR ENDED 31ST DECEMBER 2021
| Note INCOMING RESOURCES FROM GENERATED FUNDS Investment Income 2 OTHER INCOMING REOURCES 3 TOTAL INCOMING RESOURCES RESOUCES EXPENDED Charitable Activities 5 Governance Costs 4 Depreciation: 6 - buildings - plant & equipment - fixtures & fittings TOTAL REOURCES EXPENDED NET INCOMING RESOURCES BEFORE TRANSFERS TRANSFER BETWEEN FUNDS NET INCOMING RESOURCES BEFORE OTHER RECOGNISED GAINS OR LOSSES ADJUSTMENT TO OPENING BALANCES NET MOVEMENT IN FUNDS Balance at 1st January 2021 Balance at 31st December 2021 |
Unrestricted Restricted Total Total Funds Funds 2021 2020 £ £ £ £ 40,901 -40,901 29,291 |
|---|---|
| 26,143 2,500 28,643 52,714 |
|
| 67,044 2,500 69,544 82,005 |
|
| 65,490 - 65,490 68,760 600 - 600 400 10,557 16,643 27,200 27,200 7,937 - 7,937 7,937 2,338 1,108 3,446 4,218 |
|
| 20,832 17,751 38,583 39,355 |
|
| 86,922 17,751 104,673108,515 |
|
| (17,378) (17,751) (35,129) (26,510) - - - - |
|
| (17,378) (17,751) (35,129) (26,510) - - - - (17,378) (17,751) (35,129) (26,510) 405,350 671,176 1,076,526 1,103,036 |
|
| 387,972 653,4251,041,397 1,076,526 |
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COOKLEY PLAYING FIELD AND VILLAGE HALL
| BALANCE SHEET AT 31ST DECEMBER 2021 Note £ FIXED ASSETS Tangible Fixed Assets 6 CURRENT ASSETS Stocks and Work-In-Progress 7 - Debtors 8 19,994 Cash at Bank and In-Hand 49,872 69,866 CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 9 39,358 NET CURRENT ASSETS/LIABILITIES TOTAL ASSETS LESS CURRENT LIABILITIES FUNDS 10 UNRESTRICTED FUNDS RESTRICTED FUNDS |
BALANCE SHEET AT 31ST DECEMBER 2021 Note £ FIXED ASSETS Tangible Fixed Assets 6 CURRENT ASSETS Stocks and Work-In-Progress 7 - Debtors 8 19,994 Cash at Bank and In-Hand 49,872 69,866 CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 9 39,358 NET CURRENT ASSETS/LIABILITIES TOTAL ASSETS LESS CURRENT LIABILITIES FUNDS 10 UNRESTRICTED FUNDS RESTRICTED FUNDS |
2021 £ 1,010,889 30,508 |
£ - 32,515 37,355 |
2020 £ 1,049,472 27,054 |
|---|---|---|---|---|
| 69,866 39,358 |
69,870 42,816 |
|||
| 1,041,397 | 1,076,526 | |||
| 403,693 637,704 |
421,071 655,455 |
|||
| 1,041,397 | 1,076,526 |
John Wood (Chairperson – from April 2023) Signed for an on behalf of Cookley Playing Field and Village Hall Trustees
Dated: 30 April 2024
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COOKLEY PLAYING FIELD AND VILLAGE HALL
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31ST DECEMBER 2021
1. ACCOUNTING POLICIES
i) Basis of accounting
The financial statements are prepared under the historical cost convention (modified to include the revaluation of certain fixed assets) and are in accordance with the Statement of Recommended Practice, “Accounting and Reporting by Charities”, the Charities Act 2011 and in compliance with the provisions of FRS 102 Section 1A “The Financial Reporting Standard applicable in the UK and the Republic of Ireland”.
ii) Income
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Recognition of income. These are included in the Statement of Financial Activities (SoFA) when:
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the charity become entitled to the income;
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the trustees are virtually certain they will receive the income;
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the monetary value can be measured with sufficient accuracy.
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Income with related expenditure. When income has related expenditure (as with fundraising) the income and related expenditure are reported gross in the SoFA.
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Grants and donations. These are only included in the SoFA when the charity has unconditional entitlement to the income.
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Performance related grants. These are only included in the SoFA once the related goods or services have been delivered.
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Investment income. This is included in the SoFA when receivable.
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Volunteer help. The value of any applicable volunteer help received is not included in the accounts but may be referred to in the Trustees’ Annual Report.
(iii) Expenditure
Expenditure is recognised on an accruals basis as a liability is incurred. Irrecoverable VAT is included as part of expenditure to which it relates. Expenditure is classified under headings that aggregate all similar costs and which can then be related to costs of raising funds, charitable activities and governance costs. Costs of management and administration where applicable are reallocated to charitable activities. Governance costs are those associated with constitutional and statutory requirements.
(iv) Fixed Assets
Tangible fixed assets for use by the charity are generally capitalised if they can be used for more than one year and are stated at cost less depreciation.
Depreciation is provided at the following annual rates to write off the cost less estimated residual value of the assets over their expected useful economic lives as follows:
| Buildings | 50 years straight line |
|---|---|
| Plant and equipment | 5% straight line |
| Fixtures and equipment | 12% straight line |
In 2019, immovable assets purchased by Cookley Social Club were deemed to be owned by the charity and as such treated as a donation from the Cookley Social Club, with the net book value of such assets as at 1st January 2019 representing the transferred value of these assets.
(v) Stocks and Work-In-Progress
Stocks and work-in-progress, where applicable, are valued at the lower of cost and net realisable value.
(vi) Funds
Unrestricted funds are available for use at the discretion of the Trustees in furtherance of the general objectives of the charity.
Restricted funds arise from grants and donations received to be spent on the buildings and fixtures. They are to be used in accordance with specific restrictions imposed by the donor. The balance in each restricted fund represents the amount still remaining for future expenditure.
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COOKLEY PLAYING FIELD AND VILLAGE HALL
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31ST DECEMBER 2021
| 2. INVESTMENT INCOME Rental Income (see below) Bank interest RENTAL INCOME Field rents Multi-Use Games Area rents Sports Club rents Village Hall bookings Wayleave 3. OTHER INCOMING RESOURCES Parish Council Cookley Sports Club Donation Market Donation Cookley Bonfire takings contribution Government Grants (COVID related) 4. GOVERNANCE COSTS Independent examination/accountancy fees |
Unrestricted £ - - - - 26,143 |
2021 | 2020 |
|---|---|---|---|
| £ 40,878 23 |
£ 29,290 1 |
||
| 40,901 | 29,291 | ||
| 2021 £ 900 404 4,371 35,078 125 |
2020 £ 3,368 2,554 4,411 18,957 - |
||
| 40,878 | 29,290 | ||
| Restricted £ - - - 2,500 - |
2020 | ||
| £ 1,441 5,625 195 - 45,453 |
|||
| 26,143 | 2,500 | 52,714 | |
| 2021 | 2020 | ||
| £ 600 |
£ 400 |
||
| 600 | 400 |
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COOKLEY PLAYING FIELD AND VILLAGE HALL
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31ST DECEMBER 2021
| 5. CHARITABLE ACTIVITIES Wages and salaries Village Hall cleaning and maintenance Insurances Telephone and broadband Water, light and heat Playing fields maintenance Park and parklands maintenance Licenses Professional fees Printing, postage, stationery and advertising Historic recharges written off Sundries Bank charges 6. FIXED ASSETS Cost At 1st January 2021 Additions At 31st December 2021 Depreciation At 1st January 2021 Charge for the year At 31st December 2021 Net Book Value At 31st December 2021 At 31st December 2020 |
Unrestricted Restricted 2021 2020 £ £ £ £ 13,229 13,229 11,682 8,940 8,940 33,057 5,516 5,516 5,335 - - 108 10,865 10,865 10,308 840 840 5,440 9,078 9,078 548 295 295 1,235 - - 300 - - 178 16,409 16,409 448 193 193 448 125 125 121 |
|---|---|
| 65,490 - 65,490 68,760 |
|
| Buildings Plant and Fixtures and Total Equipment fittings £ £ £ £ 1,269,269 150,712 81,071 1,501,052 - - - - |
|
| 1,269,269 150,712 81,071 1,501,052 |
|
| 285,116 92,375 74,089 451,580 27,200 7,937 3,446 38,583 |
|
| 312,316 100,312 77,535 490,163 |
|
| 956,953 50,400 3,536 1,010,889 |
|
| 984,153 58,337 6,982 1,049,472 |
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COOKLEY PLAYING FIELD AND VILLAGE HALL
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31ST DECEMBER 2021
| 7. STOCKS AND WORK-IN-PROGRESS 8. DEBTORS Trade debtors Prepayments and accrued income 9. CREDITORS: AMOUNT FALLING DUE WITHIN ONE YEAR Trade creditors and accruals 10. ANALYSIS OF NET ASSETS BETWEEN FUNDS Tangible assets Current assets Creditors due within one year |
Unrestricted £ 373,185 69,866 (39,358) |
2021 2020 £ £ - - |
||
|---|---|---|---|---|
| 2021 2020 £ £ 19,994 32,515 - - |
||||
| 19,994 32,515 |
||||
| 2021 2020 £ £ 39,358 42,816 |
||||
| 39,358 42,816 |
||||
| Restricted Total £ £ 637,704 1,010,889 - 69,866 - (39,358) |
||||
| 403,693 | 637,704 1,041,397 |
11. LAND
The charity purchased 25.895 acres of land for £1,440 on 15th December 1949 where the charity's buildings and principal activities are located. This land is not capitalised on the balance sheet as the Trustees do not anticipate the winding up and future resale of this land and as such its capitalisation is not material to the financial activities of the charity.
12. TRUSTEES REMUNERATION AND EXPENSES
No payments were made in respect of the trustees' remuneration for 2020 or 2021.
There were no other expenses.
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