COOKLEY PLAYING FIELD AND VILLAGE HALL
CHARITY NUMBER: 523206
TRUSTEES’ ANNUAL REPORT AND FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31ST DECEMBER 2020
COOKLEY PLAYING FIELD AND VILLAGE HALL
CONTENTS
| Pages | |
|---|---|
| Trustees’ Annual Report | 2–3 |
| Independent Examiner’s Report | 4 |
| Statement of Financial Activities | 5 |
| Balance Sheet | 6 |
| Notes to the Accounts | 7–10 |
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COOKLEY PLAYING FIELD AND VILLAGE HALL
TRUSTEES’ ANNUAL REPORT
The Trustees have pleasure in presenting their report and the accounts for the year ended 31st December 2020. The accounts comply with current statutory requirements and the Statement of Recommended Practice “Accounting and Reporting by Charities”.
REFERENCE AND ADMINISTRATIVE DETAILS
Cookley Playing Field and Village Hall is a charity registered with the Charity Commission. The charity registration number is 523206. The principal registered address is:
Cookley Playing Fields Lea Lane Cookley, Kidderminster Worcestershire. DY10 3TA
The Trustees serving during the year and since the year end who manage the Charity were as follows:
| Sharon Gellatly | Chairperson |
|---|---|
| Kay Plant | Secretary |
| Ian Benbow | Treasurer |
Other Trustees serving during the year and since the year end were as follows:
| Darren Brown | |
|---|---|
| Amanda Sherrard | |
| Daryl Preece | |
| Nigel Taylor | |
| Martin Hollings | Appointed April 2019 |
| Amanda Huxtable | Appointed April 2019 |
| Yvonne Benbow | Appointed April 2019 |
| John Quinton | Appointed April 2020 |
The Trustees who have resigned during the year and since the year end were as follows:
| Megan Gellatly | Resigned April 2019 |
|---|---|
| Joan Kidd | Resigned April 2019 |
| Andrea Holmes | Resigned October 2020 |
| Matthew Ineson | Resigned April 2021 |
| Sue Atkins | Resigned April 2021 |
| David Jones | Resigned June 2021 |
STRUCTURE, GOVERNANE AND MANAGEMENT
The Charity is constituted as an unincorporated Association. A governing scheme for the charity named “Cookley Playing Field and Village Hall Charity” formerly known as “Cookley Playing Field Charity” was created on 24th April 2008.
The “Cookley Playing Field and Village Hall Charity” created a headlease for the land and buildings known as “Cookley Village Hall” given to “The Cookley Parish Hall Charity” for 99 years in 2009. “The Cookley Parish Hall Charity” crated a sublease of these land and buildings back to the “Cookley Playing Field and Village Hall Charity”, given for 99 years in 2009.
The Cookley Sports Club, a registered members club, operates from the Association’s premises and nominates a trustee. The Club gives part of its bar takings to the Association.
Trustees are appointed and reappointed at the Annual General Meeting, held in April each year.
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COOKLEY PLAYING FIELD AND VILLAGE HALL
TRUSTEES’ ANNUAL REPORT
New Trustees put themselves forward for election at the AGM (and at subsequent Trustee meetings) and are proposed and seconded. They are then elected on a majority basis. This is in line with the method laid down in the Constitution.
The charity is run by the Trustees who form the Management Committee, meeting regularly to administer the charity.
OBJECTIVES AND ACTIVITIES
The object of the charity is, in the interests of social welfare, to improve conditions of life of the inhabitants of the area and benefit without distinction of political, religious, or other opinions by the provision and maintenance of:
-
(i) A village hall for use by the inhabitants, including:
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meetings, lectures and classes;
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other forms of recreation and leisure-time occupation
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(ii) A recreation ground for use by the inhabitants.
The main activities undertaken for the public benefit in relation to these objects are for the provision and upkeep of a playing field site, including changing rooms and a multi-use games area for the use and development of local sports teams, as well as play and recreational areas for the general benefit of local inhabitants. In providing these activities, the Trustees have had regard to the guidance issued by the Charity Commission on public benefit. The Trustees have taken this guidance into account when making decisions to which the guidance is relevant.
In furtherance of its aims and objectives, the Association has adopted a child protection policy, an equal opportunities policy, and an environmental policy.
ACHIEVEMENTS AND PERFORMANCE
The aims of the charity are to provide and maintain a Village Hall and Recreation ground for public benefit.
The charity has achieved these aims during the past year in several ways. The Village Hall has had an air conditioning system installed for the comfort of users. The multi-use games area has been completely resurfaced and the football pitches have had continueal groundwork carried out to improve the surfaces over time.
The Trustees have complied with their duty to have due regard to the commission's public benefit guidance when exercising any powers or duties to which the guidance is relevant.
FINANCIAL REVIEW
The charity’s normal policy is to generate and maintain adequate funds and reserves for the efficient running of the charity on a day-to-day basis.
DECLARATION
The Trustees declare that they have approved the Trustees’ Report.
Sharon Gellatly (Chairperson) Signed for and on behalf of Cookley Playing Field And Village Hall Trustees
Dated: 17th October 2021
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COOKLEY PLAYING FIELD AND VILLAGE HALL
INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF COOKLEY PLAYING FIELD AND VILLAGE HALL
I report on the accounts of the charity for the year ended 31st December 2020, which are set out on pages 2 to 10.
Respective responsibilities of Trustees and Examiner
The charity's Trustees are responsible for the preparation of the accounts. The charity's Trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is required. It is my responsibility to:
-
examine the accounts under section 145 of the 2011 Act;
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to follow the procedures laid down in the general directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and
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to state whether particular matters have come to my attention.
Basis of Independent Examiner's Report
My examination was carried out in accordance with the general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below.
Independent examiners' statement
In connection with my examination, no matter has come to my attention:
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(1) which gives me reasonable cause to believe that, in any material respect, the requirements:
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to keep accounting records in accordance with section 130 of the 2011 Act; and
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to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met: or
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(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding
of the accounts to be reached.
P Concannon
Paul Concannon K.S Accountancy Solutions Limited Suite 6 Shrubbery House 21 Birmingham Road Kidderminster Worcestershire DY10 2BX
Dated: 16th October 2021
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COOKLEY PLAYING FIELD AND VILLAGE HALL
STATEMENT OF FINANCIAL ACTIVITIES
FOR THE YEAR ENDED 31ST DECEMBER 2020
| Note INCOMING RESOURCES FROM GENERATED FUNDS Investment Income 2 OTHER INCOMING REOURCES 3 TOTAL INCOMING RESOURCES RESOUCES EXPENDED Charitable Activities 5 Governance Costs 4 TOTAL REOURCES EXPENDED NET INCOMING RESOURCES BEFORE TRANSFERS TRANSFER BETWEEN FUNDS NET INCOMING RESOURCES BEFORE OTHER RECOGNISED GAINS OR LOSSES ADJUSTMENT TO OPENING BALANCES NET MOVEMENT IN FUNDS Balance at 1st January 2020 Balance at 31st December 2020 |
Unrestricted Restricted Total Total Funds Funds 2020 2019 £ £ £ £ 29,291 - 29,291 62,326 |
|---|---|
| 51,273 1,441 52,714 46,554 |
|
| 80,564 1,441 82,005 108,880 |
|
| 90,122 17,993 108,115 137,185 400 - 400 400 |
|
| 90,522 17,993 108,515 137,585 |
|
| (9,958) (16,552) (26,510) (28,705) - - - - |
|
| (9,958) (16,552) (26,510) (28,705) - - - - (9,958) (16,552) (26,510) (28,705) 415,308 687,728 1,103,036 1,131,741 |
|
| 405,350 671,176 1,076,526 1,103,036 |
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COOKLEY PLAYING FIELD AND VILLAGE HALL
| BALANCE SHEET AT 31ST DECEMBER 2020 Note 2020 £ £ FIXED ASSETS Tangible Fixed Assets 6 1,049,472 CURRENT ASSETS Stocks and Work-In-Progress 7 - Debtors 8 32,515 Cash at Bank and In-Hand 37,355 69,870 CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 9 42,816 NET CURRENT ASSETS/LIABILITIES 27,054 TOTAL ASSETS LESS CURRENT LIABILITIES 1,076,526 FUNDS 10 UNRESTRICTED FUNDS 421,071 RESTRICTED FUNDS 655,455 1,076,526 |
BALANCE SHEET AT 31ST DECEMBER 2020 Note 2020 £ £ FIXED ASSETS Tangible Fixed Assets 6 1,049,472 CURRENT ASSETS Stocks and Work-In-Progress 7 - Debtors 8 32,515 Cash at Bank and In-Hand 37,355 69,870 CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 9 42,816 NET CURRENT ASSETS/LIABILITIES 27,054 TOTAL ASSETS LESS CURRENT LIABILITIES 1,076,526 FUNDS 10 UNRESTRICTED FUNDS 421,071 RESTRICTED FUNDS 655,455 1,076,526 |
BALANCE SHEET AT 31ST DECEMBER 2020 Note 2020 £ £ FIXED ASSETS Tangible Fixed Assets 6 1,049,472 CURRENT ASSETS Stocks and Work-In-Progress 7 - Debtors 8 32,515 Cash at Bank and In-Hand 37,355 69,870 CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 9 42,816 NET CURRENT ASSETS/LIABILITIES 27,054 TOTAL ASSETS LESS CURRENT LIABILITIES 1,076,526 FUNDS 10 UNRESTRICTED FUNDS 421,071 RESTRICTED FUNDS 655,455 1,076,526 |
£ - 66,157 55,838 |
2019 £ 1,083,202 19,834 |
|---|---|---|---|---|
| 69,870 42,816 |
121,995 102,161 |
|||
| 1,076,526 | 1,103,036 | |||
| 421,071 655,455 1,076,526 |
429,588 673,448 1,103,036 |
Sharon Gellatly (Chairperson) Signed for an on behalf of Cookley Playing Field and Village Hall Trustees
Dated: 17th October 2021
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COOKLEY PLAYING FIELD AND VILLAGE HALL
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31ST DECEMBER 2020
1. ACCOUNTING POLICIES
i) Basis of accounting
The financial statements are prepared under the historical cost convention (modified to include the revaluation of certain fixed assets) and are in accordance with the Statement of Recommended Practice, “Accounting and Reporting by Charities”, the Charities Act 2011 and in compliance with the provisions of FRS 102 Section 1A “The Financial Reporting Standard applicable in the UK and the Republic of Ireland”.
ii) Income
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Recognition of income. These are included in the Statement of Financial Activities (SoFA) when:
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the charity become entitled to the income;
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the trustees are virtually certain they will receive the income;
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the monetary value can be measured with sufficient accuracy.
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Income with related expenditure. When income has related expenditure (as with fundraising) the income and related expenditure are reported gross in the SoFA.
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Grants and donations. These are only included in the SoFA when the charity has unconditional entitlement to the income.
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Performance related grants. These are only included in the SoFA once the related goods or services have been delivered.
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Investment income. This is included in the SoFA when receivable.
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Volunteer help. The value of any applicable volunteer help received is not included in the accounts but may be referred to in the Trustees’ Annual Report.
(iii) Expenditure
Expenditure is recognised on an accruals basis as a liability is incurred. Irrecoverable VAT is included as part of expenditure to which it relates. Expenditure is classified under headings that aggregate all similar costs and which can then be related to costs of raising funds, charitable activities and governance costs. Costs of management and administration where applicable are reallocated to charitable activities. Governance costs are those associated with constitutional and statutory requirements.
(iv) Fixed Assets
Tangible fixed assets for use by the charity are generally capitalised if they can be used for more than one year and are stated at cost less depreciation.
Depreciation is provided at the following annual rates to write off the cost less estimated residual value of the assets over their expected useful economic lives as follows:
| Buildings | 50 years straight line |
|---|---|
| Plant and equipment | 5% straight line |
| Fixtures and equipment | 12% straight line |
In 2019, immovable assets purchased by Cookley Social Club were deemed to be owned by the charity and as such treated as a donation from the Cookley Social Club, with the net book value of such assets as at 1st January 2019 representing the transferred value of these assets.
(v) Stocks and Work-In-Progress
Stocks and work-in-progress, where applicable, are valued at the lower of cost and net realisable value.
(vi) Funds
Unrestricted funds are available for use at the discretion of the Trustees in furtherance of the general objectives of the charity.
Restricted funds arise from grants and donations received to be spent on the buildings and fixtures. They are to be used in accordance with specific restrictions imposed by the donor. The balance in each restricted fund represents the amount still remaining for future expenditure.
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COOKLEY PLAYING FIELD AND VILLAGE HALL
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31ST DECEMBER 2020
| 2. INVESTMENT INCOME Rental Income (see below) Cookley Sports Club takings contribution Bank interest RENTAL INCOME Field rents Multi-Use Games Area rents Sports Club rents Village Hall bookings Wayleave 3. OTHER INCOMING RESOURCES Parish Council Cookley Sports Club for Immovale Assets Cookley Sports Club Donation Market Donation Government Grants (COVID related) 4. GOVERNANCE COSTS Accountancy: Independent examination/audit fees |
Unrestricted £ - - 5,625 195 45,453 |
2020 | 2019 |
|---|---|---|---|
| £ 29,290 - 1 |
£ 62,325 - 1 |
||
| 29,291 | 62,326 | ||
| 2020 £ 3,368 2,554 4,411 18,957 - |
2019 £ 3,960 4,329 7,000 46,902 134 |
||
| 29,290 | 62,325 | ||
| Restricted £ 1,441 - - - - |
2019 | ||
| £ 2,884 43,670 - - - |
|||
| 51,273 | 1,441 | 46,554 | |
| 2020 | 2019 | ||
| £ 400 |
£ 400 |
||
| 400 | 400 |
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| 5. CHARITABLE ACTIVITIES Bookings Manager Village Hall cleaning and maintenance Insurances Telephone and broadband Water, light and heat Playing fields maintenance Park and parklands maintenance Licenses Professional fees Stationery and advertising Sundries Donation–Bowls equipment Donation–Cricket equipment Bank charges Depreciation–buildings Depreciation - plant & equipment Depreciation - fixtures & fittings 6. FIXED ASSETS Cost At 1st January 2020 Additions At 31st December 2020 Depreciation At 1st January 2020 Charge for the year At 31st December 2020 Net Book Value At 31st December 2020 At 31st December 2019 |
Unrestricted Restricted 2020 2019 £ £ £ £ 11,682 11,682 12,274 33,057 33,057 38,241 5,335 5,335 5,489 108 108 275 10,308 10,308 13,313 5,440 5,440 14,781 548 548 1,641 1,235 1,235 1,235 300 300 519 178 178 234 448 448 475 - - 3,695 - - 2,500 121 121 179 10,557 16,643 27,200 27,366 7,937 7,937 7,769 2,868 1,350 4,218 7,199 |
|---|---|
| 90,122 17,993 108,115 137,185 |
|
| Buildings Plant and Fixtures and Total Equipment fittings £ £ £ £ 1,269,269 145,087 81,071 1,495,427 - 5,625 - 5,625 |
|
| 1,269,269 150,712 81,071 1,501,052 |
|
| 257,916 84,438 69,871 412,225 27,200 7,937 4,218 39,355 |
|
| 285,116 92,375 74,089 451,580 |
|
| 984,153 58,337 6,982 1,049,472 |
|
| 1,011,353 60,649 11,200 1,083,202 |
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COOKLEY PLAYING FIELD AND VILLAGE HALL
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31ST DECEMBER 2020
| 7. STOCKS AND WORK-IN-PROGRESS 8. DEBTORS Trade debtors Prepayments and accrued income 9. CREDITORS: AMOUNT FALLING DUE WITHIN ONE YEAR Trade creditors and accruals 10. ANALYSIS OF NET ASSETS BETWEEN FUNDS Tangible assets Current assets Creditors due within one year |
Unrestricted £ 394,017 69,870 (42,816) |
2020 2019 £ £ - - |
||
|---|---|---|---|---|
| 2020 2019 £ £ 32,515 66,157 - - |
||||
| 32,515 66,157 |
||||
| 2020 2019 £ £ 42,816 102,161 |
||||
| 42,816 102,161 |
||||
| Restricted Total £ £ 655,455 1,049,472 - 69,870 - (42,816) |
||||
| 421,071 | 655,455 1,076,526 |
11. LAND
The charity purchased 25.895 acres of land for £1,440 on 15th December 1949 where the charity's buildings and principal activities are located. This land is not capitalised on the balance sheet as the Trustees do not anticipate the winding up and future resale of this land and as such its capitalisation is not material to the financial activities of the charity.
12. TRUSTEES REMUNERATION AND EXPENSES
No payments were made in respect of the trustees' remuneration for 2019 or 2020.
There were no other expenses.
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