1931 – 2026 95[th] Anniversary
OFFENHAM VILLAGE HALL
Registered Charity 523168
Main Street, Offenham, Evesham, Worcestershire WR11 8RL
AGM 2026 Treasurer’s report including project and general report for 2025
First, I wish to thank all the Trustees & Management Committee for all their help and support during 2025. They covered for me when I was recovering from my heart operation and illness. Thanks to Kathleen Henderson & Sue Uri who retired from the Trustees.
Kathleen was Secretary and helped with coffee morning and has been missed.
Also, thanks to Chris Bird & Diane Cox, our volunteers for coffee morning and Helen Gisbourne for keeping the hall clean and reporting on any issues.
A big thank you to Keith Hawkins who spent 26 days during 2025 repainting the hall Free of Charge and he will be coming back to paint the beams and ceiling this spring.
Thanks to Richard Hartwell for auditing the accounts for free. This is volunteering at its best.
2025 started with £33,119.52 & finished with £40,823.97, showing a year end profit of £7,704.45. This profit then paid for work completed in January 2026.
Income notes
Income from bookings was down £496 from 2024 but a unpaid account would have taken this to about the same as 2024.
Several clubs & regular bookings finished in 2024. Their combined loss was worth approx. £910 Private bookings were down £1,415 from 2024
Several new groups started and some regulars increased their bookings, and some remain roughly the same. So, all in all not a bad year.
Other income was down £400. Bar sales down therefore profit was down but only by £205. Bar overhaul profit was £1,484
Coffee mornings profit was £3,427. £700 more than 2024.
Grants received. £21,200 for the heating system and solar panel batteries were received.
Expenses
Energy costs were £913 less. Gas went down by £1,349 & Electric up £434 because of the new heating system & car charger.
With the car charger income less, expenses was approximately £350 profit and OVO profit from the grid of £273 our energy was another £623 saving.
Insurance was £400 more mainly because the hall was revalued and the solar equipment. Services & safety checks & licenses were different because the PRS PPL music license was moved and we had our 5-year electrical certificate and PAT testing done. Always maintenance to do and was about the same £500 saved by reorganising the cleaner’s time & work. Refurbishment was settlement payment for the heating system.
Equipment was for part of new solar batteries, tables and various other bits. Equipment Solar part new solar batteries
Planning permission for the Meeting room, Changing & shower rooms
Achievements & Highlights of 2025
The infra heating was commissioned in January at a cost of £23k The solar panel batteries capacity was increased from 5 kwh to 15 kwh Grants from Offenham Parish Council 2024 & the Rowlands Trust cost £7,500 This has reduced our energy costs by using solar, batteries & grid.
Mr Martin G Roberts Treasurer & Hall Project Manager 23, Coronation Street, Evesham, Worcestershire, WR11 3DA 01386 48249, 07986255739 treasurer@offenhamvillagehall.org.uk www.offenhamvillagehall.org.uk
1931 – 2026 95[th] Anniversary
OFFENHAM VILLAGE HALL
Registered Charity 523168
Main Street, Offenham, Evesham, Worcestershire WR11 8RL
The 5-year electrical certificates were done.
The damp in the men’s toilets and hallway was repaired at a cost of £336 Installed a Men’s sanitary bin
Planning permission for the Meeting Room & Changing Rooms was approved.
A quantity surveys report was done at a cost of £1,800. Grant from S106 funds paid for report. We hosted a couple of wakes for funerals
We still offer free broadband
The Men’s group is still going, and the women’s group was started Fund raised £560 for the BHF
The Negatives
Live & Local shows didn’t work and were very poorly attended and made losses. It is very hard to sell tickets to events and not enough volunteers. Recruiting new Trustees & Volunteers.
The Future
The hall needs more Trustees urgently to manage it and take it into the future.
The hall belongs to the village and if there are no Trustees reverts to the Offenham Parish Council to manage & finance its day-to-day affairs.
Need volunteers for running the website, advertising, the bar just to name a few. Films shows & Family nights
The way funds are raised needs to change, maybe going away from traditional fund-raising ideas Increasing booking fees would be one but not a popular one or cover costs.
A decision on the Licensing of the hall and how the bar is managed needs to be decided. The Meeting & changing room plans need to change due to no football club plays at Offenham. The Kitchen extension is going forward with most of the grants now in.
We have secured Grants from the Lottery Awards For All, Offenham Parish Council, The Garfield Foundation, S106 funding and other sources are awaiting decisions. Ideas for celebrating the halls’ 95[th] anniversary I
General Notes & Conclusions
The funds are well managed and used wisely to make sure there is sufficient funding to keep the hall running
The Trustees uses grants from local, district, county council and a wide range of grant providers for the many projects it undertakes.
This takes many months of hard work, constant applying and research.
.
It is kept clean & tidy and compliant.
Offenham is a village and is blessed with having many activities, clubs & events and some brilliant volunteers running them.
Many people take these things for granted without thinking about how they are managed or funded.
Unfortunately, there are not enough volunteers to keep everything going unless more volunteers come forward to help run them. The Village Hall is no exception, and we need new Trustees & Volunteers.
When volunteering you meet new people and can achieve many things to help the growing Village. It can be relaxing, taking you away from day-to-day stuff and very satisfying.
Volunteers are the lifeline of the Village, please help us by becoming one. Thank you
Mr Martin G Roberts Treasurer & Hall Project Manager 23, Coronation Street, Evesham, Worcestershire, WR11 3DA 01386 48249, 07986255739 treasurer@offenhamvillagehall.org.uk www.offenhamvillagehall.org.uk
OFFENHAM VILLAGE HALL
| £ 398.93 £ 829.14 £ 2,509.43 £ 7,748.32 £ 510.97 £ 17,042.06 £ 1,817.12 £ 7,500.00 £ 1,400.98 £ 33,119.52 £ 1,016.93 £ 1,647.75 £ 33,119.52 £ 174.53 Total Maintenance & Repairs TV Licence Lloydstsb Instant Access Insurance Lloydstsb Instant Grants Services / Safety Checks Licences Gas Cash Electric Lloydstsb Water Main Street Offenham Evesham Worcestershire WR11 8RL Charity Number 523168 January 2025 - December 2025 Income Expenditure |
£ 398.93 £ 829.14 £ 2,509.43 £ 7,748.32 £ 510.97 £ 17,042.06 £ 1,817.12 £ 7,500.00 £ 1,400.98 £ 33,119.52 £ 1,016.93 £ 1,647.75 £ 33,119.52 £ 174.53 Total Maintenance & Repairs TV Licence Lloydstsb Instant Access Insurance Lloydstsb Instant Grants Services / Safety Checks Licences Gas Cash Electric Lloydstsb Water Main Street Offenham Evesham Worcestershire WR11 8RL Charity Number 523168 January 2025 - December 2025 Income Expenditure |
£ 398.93 £ 829.14 £ 2,509.43 £ 7,748.32 £ 510.97 £ 17,042.06 £ 1,817.12 £ 7,500.00 £ 1,400.98 £ 33,119.52 £ 1,016.93 £ 1,647.75 £ 33,119.52 £ 174.53 Total Maintenance & Repairs TV Licence Lloydstsb Instant Access Insurance Lloydstsb Instant Grants Services / Safety Checks Licences Gas Cash Electric Lloydstsb Water Main Street Offenham Evesham Worcestershire WR11 8RL Charity Number 523168 January 2025 - December 2025 Income Expenditure |
£ 398.93 £ 829.14 £ 2,509.43 £ 7,748.32 £ 510.97 £ 17,042.06 £ 1,817.12 £ 7,500.00 £ 1,400.98 £ 33,119.52 £ 1,016.93 £ 1,647.75 £ 33,119.52 £ 174.53 Total Maintenance & Repairs TV Licence Lloydstsb Instant Access Insurance Lloydstsb Instant Grants Services / Safety Checks Licences Gas Cash Electric Lloydstsb Water Main Street Offenham Evesham Worcestershire WR11 8RL Charity Number 523168 January 2025 - December 2025 Income Expenditure |
£ 398.93 £ 829.14 £ 2,509.43 £ 7,748.32 £ 510.97 £ 17,042.06 £ 1,817.12 £ 7,500.00 £ 1,400.98 £ 33,119.52 £ 1,016.93 £ 1,647.75 £ 33,119.52 £ 174.53 Total Maintenance & Repairs TV Licence Lloydstsb Instant Access Insurance Lloydstsb Instant Grants Services / Safety Checks Licences Gas Cash Electric Lloydstsb Water Main Street Offenham Evesham Worcestershire WR11 8RL Charity Number 523168 January 2025 - December 2025 Income Expenditure |
£ 398.93 £ 829.14 £ 2,509.43 £ 7,748.32 £ 510.97 £ 17,042.06 £ 1,817.12 £ 7,500.00 £ 1,400.98 £ 33,119.52 £ 1,016.93 £ 1,647.75 £ 33,119.52 £ 174.53 Total Maintenance & Repairs TV Licence Lloydstsb Instant Access Insurance Lloydstsb Instant Grants Services / Safety Checks Licences Gas Cash Electric Lloydstsb Water Main Street Offenham Evesham Worcestershire WR11 8RL Charity Number 523168 January 2025 - December 2025 Income Expenditure |
£ 398.93 £ 829.14 £ 2,509.43 £ 7,748.32 £ 510.97 £ 17,042.06 £ 1,817.12 £ 7,500.00 £ 1,400.98 £ 33,119.52 £ 1,016.93 £ 1,647.75 £ 33,119.52 £ 174.53 Total Maintenance & Repairs TV Licence Lloydstsb Instant Access Insurance Lloydstsb Instant Grants Services / Safety Checks Licences Gas Cash Electric Lloydstsb Water Main Street Offenham Evesham Worcestershire WR11 8RL Charity Number 523168 January 2025 - December 2025 Income Expenditure |
|---|---|---|---|---|---|---|
| Income | Expenditure | |||||
| Gas | £ 398.93 | |||||
| Cash | £ 829.14 | Electric | £ 2,509.43 | |||
| Lloydstsb | £ 7,748.32 | Water | £ 510.97 | |||
| Lloydstsb Instant Access | £ 17,042.06 | Insurance | £ 1,817.12 | |||
| Lloydstsb Instant Grants | £ 7,500.00 | Services / Safety Checks | £ 1,400.98 | |||
| £ 33,119.52 | Licences | £ 1,016.93 | ||||
| Total | Maintenance & Repairs | £ 1,647.75 | ||||
| £ 33,119.52 | TV Licence | £ 174.53 | ||||
| Total | £ 33,119.52 | £ 33,119.52 | CleaningEquip& Materials | £ 503.81 | ||
| Bookings Paid | Cleaner | £ 1,435.15 | ||||
| Window Cleaning | £ 200.00 | |||||
| NCT Mothers & Toddlers | £ 760.00 | Stationery/ Printing/Advert | £ 672.78 | |||
| Offenham Flower Club | £ 442.50 | Broadband | £ 540.62 | |||
| Offenham PC | £ 355.00 | Website Expenses | £ 143.88 | |||
| Offenham Wake | £ 100.00 | General | £ 18.49 | |||
| Offenham Youth Club | £ 180.00 | Car Park Costs | ||||
| Phoenix Theatre Group | £ 1,102.50 | Booking Refunds | £ 2,140.00 | |||
| Offenham Rovers | £ 100.00 | |||||
| Zumba With Tracey | £ 480.00 | £ 15,131.37 | ||||
| Yoga With Wendy | £ 690.00 | |||||
| Zumba With Kerry Williams | £ 690.00 | Refurbishment | £ 12,129.17 | |||
| Pulsefit | £ 105.00 | |||||
| Lisa Farmer | £ 380.00 | Equipment / Furnishings | £ 6,217.57 | |||
| Evesham Dementia | £ 150.00 | |||||
| Helena Mitchell Dance Class | £ 1,267.50 | |||||
| Sally Overthrow | £ 595.00 | Equipment Solar Panel | £ 3,750.00 | |||
| Aikido with Tony | £ 760.00 | |||||
| Aikido with Rafel | £ 200.00 £ 7,170.00 |
|||||
| Private Bookings | Entertainments / Fund Raisers / Events | £ 327.29 | ||||
| Wychavon DC | £ 610.00 | E V Charger | £ 196.66 | |||
| Freedom Day Centre | £ 187.50 | |||||
| Denise Bailey Sewing U3A | £ 772.50 | £ 523.95 | ||||
| BR Watson Quilting | £ 90.00 | |||||
| Pilates with Ibby | £ 150.00 £ 110.00 |
Coffee Morning | £ 1,317.60 | |||
| Evesham Arts Assocation | ||||||
| Offenham Church | £ 150.00 | Bar Stock | £ 2,243.75 | |||
| Bar Staff | £ 461.25 | |||||
| Bar Equipment | ||||||
| Band | £ 600.00 | |||||
| Total Hire | £ 17,597.50 | £ 17,597.50 | Party& Functions Expenses | £ 53.26 | ||
| Other Income | £ 4,675.86 | |||||
| Donations Jubliee Garden | ||||||
| Entertainments / Fund Raisers / Events | £ 136.74 | New Kitchen | ||||
| Coffee Morning | £ 4,754.58 | Planning Permission | £ 363.00 | |||
| Bar Sales | £ 6,023.07 | Changing Rooms | £ 1,800.00 | |||
| Clothes Bank | £ 360.60 | £ 2,163.00 | ||||
| EV Charger | £ 1,051.32 | |||||
| Interest | £ 248.74 | |||||
| EasyFund Raiser | £ 84.15 | |||||
| British Heart Foundation Funder | £ 1,168.73 | Donation BHF | £ 560.00 | |||
| Car Park Income | £ 500.00 | |||||
| OVO | £ 273.76 | Garden | £ 543.82 | |||
| Grants | £ 250.00 | |||||
| The Rowlands Trust | £ 3,000.00 | |||||
| Wychavon DC | £ 17,950.00 | |||||
| Total Other Income | £ 35,801.69 | £ 35,801.69 | ||||
| Total Income | £ 53,399.19 | Total Expenses | 45,694.74 | |||
| Balances B/fwd | £ 33,119.52 | |||||
| Total Monthly Income | £ 53,399.19 | |||||
| Balances C/Fwd | Total Monthly Expenses | -£ 45,694.74 | ||||
| Cash | £ 497.16 | £ 40,823.97 | ||||
| Lloydstsb | £ 7,286.01 | |||||
| Lloydstsb Instant Access | £ 33,040.80 | + /-On Month | £ 7,704.45 | |||
| Instant Access Projects | ||||||
| Total | £ 40,823.97 | |||||
| Total | £ 40,823.97 |
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