Offenham Village Hall
AGM Treasurers Report 2023
The trustees have a responsibility to provide and maintain the Village Hall & Car Park for our users as governed by the Charity Commission of England.
I wish to give big thank you to the committee / trustees for their work and dedication to the hall. Also to thank them for their support during last year when I was dealing with family matters.
Thank Kelly for running the bookings. We have an online booking system with mini laptop for the committee to review bookings and it is helpfully when booking maintenance work and checking who is in the hall.
Without them the hall couldn’t survive.
The trustees do some incredible work and support the hall with new ideas to promote the hall.
As you can see from the accounts, we had a successful year and the trustees worked hard to achieve this by providing a well-used and well-maintained venue. With life getting back to normal after The COVID years the hall has continued to keep busy. Generally the hall is treated reasonable well by the users.
Our Thursday morning Coffee Morning is now 2 years and has become a very busy regular feature with sometimes more than 40 people attending. Coffee, tea and bacon sandwiches for £3.00. It is where strangers have become friends and people become helpers. The kitchen staff work very hard and I thank you all so much for your contribution to this great social event.
We also completed some really important work.
The outside has been insulated and rendered double glazing
The terrace was completed and what a fantastic addition it is to the hall. The architect fees were paid in 2022.
We also improved it the safety fencing and put a bank of soil with wild flowers.
The solar panels installation and car charging point completed.
We have installed new windows, The floor has been refurbished.
Replaced the water heater in the disabled 7 gents toilet. New satellite box
The chairs were cleaned, New cooker hob, replace the main hall lighting with led
New red Carpet fitted, New lighter tables have been purchased that to Worcestershire CC
New fire alarm installed, An extra cooler for the bar was purchased.,
Reduce broadband costs by £252
New security locks
Air purifier lamp replaced. New George foreman’s for coffee morning.
New out rubbish storage for committee use only
Car parking bays and new car park signs are going up to protect our car park form misuse
New staff shirts have been purchased. We continue to supply Free WI
New chairs
Sorting out Management issues ie health & safety, safety guarding, securing new car park arrangements with business
Electric and gas prices have risen dramatically but has been helped by the solar panels and we took out a new 3yr contract.
Water costs are now monthly & not quarterly.
We aim to keep the hall clean and tidy but are sometimes let down by our users. This has been a big problem at times and plans to combat it will be produced soon. Everyone books a clean hall and everyone must leave it clean.
We continue to have a website.
The bar continues to earn a few pounds profit but needs to be used more to help with the halls running costs.
Overall we have had a very successful year and bookings are up with every weekday having 1 – 4 bookings. New groups are using the hall and at times we have had to refuse bookings because of no spaces.
We have plans for the changing rooms and meeting rooms for 2023
2023 will be a challenging year and we hope to keep our fees at an affordable level but we must cover our costs and continue to maintain the hall properly and not let it fall apart.
The accounts for February 2023 and 2022 will go through as a separate item next
OFFENHAM VILLAGE HALL
| Main Street Offenham Evesham Worcestershire WR11 8QD Charity Number 523168 January 2023 - December 2023 |
Main Street Offenham Evesham Worcestershire WR11 8QD Charity Number 523168 January 2023 - December 2023 |
Main Street Offenham Evesham Worcestershire WR11 8QD Charity Number 523168 January 2023 - December 2023 |
Main Street Offenham Evesham Worcestershire WR11 8QD Charity Number 523168 January 2023 - December 2023 |
Main Street Offenham Evesham Worcestershire WR11 8QD Charity Number 523168 January 2023 - December 2023 |
Main Street Offenham Evesham Worcestershire WR11 8QD Charity Number 523168 January 2023 - December 2023 |
|---|---|---|---|---|---|
| Income | Expenditure | ||||
| Gas | £2,164.09 | ||||
| Cash | £1,187.50 | Electric | £1,069.15 | ||
| Lloydstsb | £ 3,332.03 | Water | £515.34 | ||
| LloydstsbInstant Access | £48,869.96 | Insurance | £1,077.93 | ||
| LloydstsbInstantGrants | Services / Safely Checks | £848.78 | |||
| £53,389.49 | Licenses | £646.26 | |||
| Total | Maintenance &Repairs | £1,043.70 | |||
| BarStock | £53,389.49 | TV Licence | £159.00 | ||
| Total | **£53,389.49 ** | £53,389.49 | CleaningMaterials & Equipment | £799.51 | |
| BookingsPaid | Cleaner | £1,893.75 | |||
| WindowCleaner | £200.00 | ||||
| Stationery/ Printing/Advert | £311.29 | ||||
| Broadband | £470.90 | ||||
| Website Expenses | £115.08 | ||||
| NCTMothers &Toddlers | £1,032.50 | General | £190.06 | ||
| Offenham FlowerClub | £ 577.50 | Booking& Deposit Refunds | £1,910.00 | ||
| Offenham PC | £ 330.00 | ||||
| Offenham Wake | £150.00 | Sub total | £13,414.84 | ||
| Offenham YouthClub | £150.00 | ||||
| Phoenix Theatre Group | £ 862.50 | Refurbishment | £24,775.78 | ||
| ZumbaWith Tracey | £ 655.00 | ||||
| YogaWith Wendy | £720.00 | Equipment/Furnishings | £ 2,706.95 | ||
| ZumbaWith KerryWilliams | £ 645.00 | ||||
| Pulsefit | £1,080.00 | Entertainment | £1,116.59 | ||
| LisaFarmer | £720.00 | EVCharger | £163.29 | ||
| JumpAcademyH Mitchall | £ 675.00 | £1,279.88 | |||
| HelenaMitchell Dance | £150.00 | ||||
| Sally Overthrow | £205.00 | ||||
| AikidoWith Tony | £ 990.00 | ||||
| PrivateBookings | £ 6,929.00 | CoffeeMorning | £1,647.22 | ||
| AngieLatham | £150.00 | BarStock | £2,038.11 | ||
| Freedom Day Centre | £ 90.00 | BarStaff | £495.00 | ||
| Bar Equipment | £23.00 | ||||
| Total Hire | **£ 16,111.50 ** | £ 16,111.50 | Bar Other Expenses | £24.81 | |
| Other Income | £4,228.14 | ||||
| Donations | £426.72 | ||||
| Entertainments / Fund Raisers / Events | £1,274.00 | ||||
| CoffeeMorning | £ 3,580.25 | Jubilee Gardens | £509.27 | ||
| BarSales | £ 5,220.29 | ||||
| ClothesBank | £ 330.80 | Donation | £70.00 | ||
| EV Charger | £ 521.42 | ||||
| Interest | £298.19 | Car ParkCosts | £734.00 | ||
| EasyfundRaiser | £153.26 | ||||
| Car Park Income | £200.00 | ||||
| Sale Of Equipment | £ 30.00 | ||||
| Grants | |||||
| Offenham ParishCouncil | £ 339.00 | ||||
| Total Other Income | **£ 12,373.93 ** | £ 12,373.93 | |||
| Total Income | £ 28,485.43 | Total Expenses | £47,718.86 | ||
| Balances B/fwd | £ 53,389.49 | ||||
| Total Year Income | £28,485.43 | ||||
| Balances C/Fwd | Total Year Expenses | -£47,718.86 | |||
| Cash | £1,249.05 | £34,156.06 | |||
| Lloydstsb | £738.86 | ||||
| LloydstsbInstant Access | £ 32,168.15 | +/- Year | -£19,233.43 | ||
| Grantaccount | |||||
| Total | £34,156.06 | ||||
| BarStock | |||||
| Total | £34,156.06 |
OFFENHAM VILLAGE HALL ICTrIARITY NUMBER 5231681 RECEIPTS AND PAYMENTS Accoupas FOR ThE YEAR ENOED jl DeCEM8EA 2023 44. Rece15 Paym•nts 28.485.43 147,718.861 49.071.72 136.427.871 19233.43 12.643.85 Cash Funds Uuyds tre•surtrs ¢¢ount it55 unclearèd payrn•nts Uoyds instant nI Pemi cash IverlW by M Ilob•nsl 1.229.17 149).311 32,168.15 L.249.05 3.J58.68 126.651 48.969.96 1.187.50 34.156.C 53,389.49 R4SeThèS Brou8ht lorw•rd N•t f•C•iPts I Ipaym•ntsl $3.389A9 119,233.431 4KI.745.64 12.643.85 34.156.C6 53,389.49 Aesponslbllltl•s and bash41 T•POrt Ind•p•nd•nE •xamln•es sut•meM 8n•d'. 31 JhKJ Zoi4 Akhèrd Hartwell, AAT 7 L•ikn tsjrt. MIrtd Iittknon. £¥esh•m. WAIJ 8JtrI