## Chairman’s Report
AGM Kemerton Village Hall Committee – 07/04/2025
## **1) Committee Membership & status of the Charity**
- The village hall has had a rotating chair throughout the year 2024/25.
- Current membership comprises Andrew Millington, Di Atwell, Margaret Gillman, Tom RyderSmith, Jo Wenham, Rowan Hull, Claire Barber & Judy Woodman.
- Tom Ryder-Smith has agreed to Chair for 2025/26 year with Andrew Millington acting as Vice Chair.
- Some additional interest has been confirmed with at least one new member keen to join (a Kemerton resident).
- Most roles are covered well with regular meetings scheduled & full attendance.
- A strong focus on compliance with the Charity Commission and the regulatory framework, which has been worked on in 2024/25 and there are no outstanding compliance issues.
- Thanks to those contributing to the regulatory framework & mandatory compliance work.
## **2) Work in progress**
- The committee have successfully re-let the former playgroup space for the remainder of 2025, and this is seen as key income.
- This has secured another annual figure £5,400 (inc. VAT) of income for the Hall, which was agreed as being vital.
- Additional events continue to take place, with wine tasting, quiz nights & village events adding to the regular daytime & evening users, including the gardening club, yoga meetings, WI and other social groups.
- The general financial position is that the Hall is still running a modest annual underlying deficit before one-off fund raising events and moves to negate this are now the immediate priority of the committee into the next 2025/26 year.
- The Open Gardens in 2024 was a big success, with c. £12,000 raised and banked and our thanks extend to many local volunteer & local businesses for sponsorship.
- This has been beneficial in two ways – firstly to fund a new website and secondly to manage the deficit until efforts to grow revenue bear fruit.
- The new website, www.kemertonvillagehall.co.uk, will hopefully generate more private bookings and be significantly more user friendly.
- This has been a very significant undertaking of time, and has been headed by Andrew Millington, who has invested several months of time to the project - and we appreciate the efforts for this vital part of future viability of the Hall. Thank you, Andrew.
- There will be a period of “bedding in”, as the Hall Manager (Richard Pasco) takes on the responsibility for dealing with bookings and consults with the inevitable hand over to the new platform for existing repeat customers.
- Nevertheless, the long-term user-friendly functionality is good, and aspirations are that the website helps the hall turn the corner from deficit to surplus.
- The Hall Manager is seen as a key appointment, and we welcome the enthusiasm and promotion of events that has taken place over the last 12 months. Thank you, Richard.
## **3) Future projects**
- There is no Open Gardens planned for 2025, which was seen as too much to ask from the volunteers. A bi-annual event is seen as a more feasible.
- Continue promotion of the 200 club, which is actively supported.
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## Chairman’s Report
AGM Kemerton Village Hall Committee – 07/04/2025
- There is a Village Fete planned; however, the Village Hall will not be a major beneficiary of any profits.
- Use of the stage area for Drama / Theatre / Live music events is an opportunity, as this is an underused asset.
- We continue to explore various proposals.
- Overall, the financial obligations of the Hall are substantial and ensuring a continued viability of the asset remains a challenge.
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## Chairman’s Report
AGM Kemerton Village Hall Committee – 07/04/2025
## 4) **Current financial status (Year End 31/12/2024)**
|**Balance C/A on 31/12/23**|**£14,731**||
|---|---|---|
||||
|**RECEIPTS**|||
|Hire of Hall(other)|£2,022||
|Hire of Equipment|£400||
|Pilates|£2,015||
|Yoga|£195||
|Kemerton Parish Council - KPC|£84||
|Women's Institute|£556||
|FridayFlicks|£285||
|Parochial Church Council -PCC|£24||
|Gardeningclub|£318||
|EveningClasses|£512||
|Fund Raisers other|£635||
||£0||
|Wayleave|£3||
|Donations(general)|£485||
|Gift Aid|£0||
|VAT|£119||
|Fete / Open gardens|£12,911|_incl £250 for 2025_
_fete_|
|Elizabeth Room Letting|£5,400||
|200 club|£816||
||||
|**Total**|**£26,780**||
||||
|**PAYMENTS**|||
|Utilities(gas,elec,water,telecoms)|£3,279||
|Cleaner|£1,890||
|Maintenance|£1,392||
|Insurance|£1,067||
|ACRE Loan|£2,063||
|Gardening& waste|£53||
|Equipmentpurchased|£143||
|Consumables/Cleaningmaterials|£301||
|Miscellaneous|£2,574||
|Fete/KOG expenses|£3,040||
|Hall Manager|£1,440||
|VAT|£957||
|Other fundraiser expences|£295||
|**Sub Total**|**£18,493**||
|Moved to savings accoun|£15,000||
|**Total**|**£33,493**||
|Surplus(deficit)foryear|-£6,713||
||||
|Business Savings account|£15,000||
|Bus Savings Acc Interest etc|£6||
|Total in Business savings|**£15,006**||
||||
|Current account balance 31/12/24|£8,018||
||||
|**Total funds**
**£23,024**|||
||||
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## Chairman’s Report
AGM Kemerton Village Hall Committee – 07/04/2025
We approve these accounts & confirm we have made available all records & information for their preparation
Chair (Print & Sign) ………………………………………………………………………………
Honorary treasurer (Print & Sign) ………………………………………………..................................
- 5) Closing
- I look forward to working with the committee of the next 12 months and enjoying many events at the Hall into the future
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Ch81rman's Report
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Victoria Hall Trustees
Virtorla H 11
Kemerton
17.6.2025
I have carried out a brief inspection of the accounts of Victoria Hall year ending 31st
December 2024.
I can confirm that from this brief perusal no material matters have come to my attention in
nnection with the examination, which gives me cause to believe that in, any material
aspect:
. The accounting records were not kept in accordance with Section 130 of the Charites Act.
, The accounts did not accord with the accounting records.
. The accounts did not comply with applicable requirements concerning the form and
content of accounts set out in the Charities regulations 2008 other than any requirement
that the accounts give a 'true and fair, view which in not a matter considered as part of an
independent brief examination.
I have no concerns and have come across no other matters in connection with the
ex
mination to which attention should be drawn in this report in order to enable a proper
understanding of the accounts to be reached.
Signed
N J S Simmonds Retired Accountant