Chairman’s Report - AGM Kemerton Village Hall Committee - 02/04/2024 ## 1) The Hall Building Works - Completed & general feeling / feedback is that these were executed well , with the Hall now an excellent all-round facility, with well above average specifications & fittings - Final accounts, budgets & total spend has been collated and will be produced upon request - Generally, the scheme is considered to be a success and has put the Hall in a long terms strong position to capitalise as an asset of community value ## 2) Committee Membership - I (John Harvey) as Chair, am standing down - The committee is in good hands, with the remaining members to remain in post, at this stage - Current membership comprises Di Atwell, Margaret Gillman, Tom RyderSmith, Jo Wenham, Rowan Hull, Claire Barber & Judy Woodman - Some additional interest has been confirmed with at least 1 new member keen to join (a local Kemerton resident) - Most roles are covered well with regular meetings scheduled & generally full attendance ## 3) Current status - The committee have successfully sub-let the former playgroup space - Losing this income was a substantial and unexpected blow to the ongoing financial position of the Hall - After a significant marketing period, and only a nominal level of proceedable interest, the only real viable tenant was engaged and has taken a 1-year lease, with effect from Jan 2024 - This has secured £5,400 (inc. VAT) of income for the Hall, which was agreed as being vital - Additional events are gradually improving, with wine tasting, quiz nights & village events adding to the regular daytime & evening users, including the gardening club, yoga meetings, WI and other social groups - The general financial position is that the Hall is breaking even at this stage but emphasis on improving fee income is needed to run a healthy surplus into the future - A Hall Manager has been appointed (a local Kemerton Resident) who actively manages the day-to-day running of the Hall - The committee feel this has generally been a successful appointment, is within budget and allows a single point of contact for much of the routine managerial decisions **1 |** P a g e Chairman’s Report - AGM Kemerton Village Hall Committee - 02/04/2024 ## 4) Future projects - Namely the Kemerton Open Gardens which has been planned for July 2024 - This is in hand with a significant number of local resident’s keen to support & assist - Expectations are that the event will be a success, with experience gained from which future successful events can be built - Having noted the significant sums comparable Open Garden events raise, it is seen as a good & profitable enterprise & if executed well, will significantly boost the reserves of the Hall & drive long term viability forward - The committee have additional plans for a new website, which will assist significantly with the booking process, making the Hall more user friendly, improve income, and grow the user-bass significantly if produced well - The current booking process is generally seen as too slow & cumbersome, and a new website is seen as being vital to improve viability & visibility of the space - This is on standby, and will be funded from the profits of the Open Gardens event in July, with the website planned to be online by Q4 2024 - Continue promotion of the 200 club, which is actively supported - 5) Current financial status (Year End 31/12/2023) **2 |** P a g e Chairman’s Report - AGM Kemerton Village Hall Committee - 02/04/2024 ||||||||| |---|---|---|---|---|---|---|---| ||||**2023**||||| |Current Account|||**£**||||| ||||||||| |Balance brought forward 1
stJanuary 2023|||**13658.81**||||| |Add total receipts|||**29328.97**||||| |Less total payments|||**28256.76**||||| ||||||||| |Balance carried forward|||**14731.02**||**27/12/23**||| ||||||||| |ACRE loan for build project 2022|||**30000.00**||||| |repayment Nov 22|||3278.93||||| |repayment Dec 23|||2063.00||||| |Balance outstanding|||**-24,658.07**||||| ||||||||| ||||||||| ||||||||| ||Our funds are represented by||||||| ||||||||| ||Current account||14731.02||||| |Extension Fund - Acc closed
0.00|||||||| ||||||||| ||200 club bal 31/12/23||1350.00||||| ||**Total**||**£16,081.02**||||| ||||||||| ||Currentsurplus/ defcit||**-£8,577.05**||||| ||||||||| |We approv|e these accounts and confrm w|e have made av|ailable all rec|ord|s||| |
and inform|
ation for their preparation.||||||| ||||||||| ||||||||| We approve these accounts & confirm we have made available all records & information for their preparation Chair (Print & Sign) ……………………………………………………………………………… Honorary treasurer (Print & Sign) ……………………………………………….................................. ## 6) Closing - Having actively served the Hall for many years, I now hand over my role as Chair to the committee to carry the KVH forward and look forward to enjoying many events at the Hall into the future **3 |** P a g e Chairman's Report - AGM Kemerton Village Hall Committee- 0210412024 41Page VICTORIA HALL - KEMERTON RECEIPTS AND PAYMENTS SUMMARY AND RECONCILIATION 2023 Current Ac(x)unl Balance bThght forwar(11° January 2023 Add total ￿1p￿ Less to I payments 13658.81 29328.97 28256.76 Balance carried forward 14731.02 27112123 ACRE k)an for build project 2022 repayment Nov 22 repayment Dec 23 Balance outstanding 30000.00 3278.93 2063.00 -24,658.07 Our funds are represented by Current account Extension Fund - Acc closed 14731.02 0.00 200 club bal 31112123 Total 1350.00 £16,081.02 Current Surplu￿ deficit -£8,577.05 We approve these accounts and confirm we have made available all records and information for their preparation. Chairman Honorary Treasurer KVH-AC-Dec 23.xls, Summary and Recon Printed on 2110212024 Vlctorl Hall Trustees Vlctorla Hall Kcmerton I have carried out a brief inspection of the accounts of Victorla Hall year ending 31st December 2023. I can confirm that from this brief perusal no material matters have come to my attention in connection with the examination, which gives me cause to believe that in, any material aspect: . The accounting records were not kept in accordance with Section 130 of the Charites Art. The accounts did not accord with the accounting records. . The accounts did not comply with applicable requirements concerning the form and content of accounts set out in the Charities regulations 2008 other than any requirement that the accounts give a 'true and fairf view which in not a matter considered as part of an independent brief examination. I have no concerns and have come across no other matters in connection with the examinatlon to whlch attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed N J S Simmonds Retired Accountant