Trustees’ Annual Report for the period
From 01/05/2024 Period start date To 30/04/2025 Period end date
Charity name: GREAT WITLEY VILLAGE HALL
Charity registration number: 523143
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To manage the property in such a way as to make it available to the local community |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
The trustees and management committee hold regular meetings to discuss and arrange upkeep of the hall and promote activities to the benefit of the local community |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees are aware of the guidance issued by the Charity Commission regarding their obligations to benefit the local community |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | We have not made grants and do not expect to do so |
| Policy on social investment including program related investment |
Para 1.38 | We have not made any explicit social investments and do not expect to do so |
| Contribution made by volunteers |
Para 1.38 | The trustees and management committee are all volunteers |
| Other |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The management committee has fulfilled its obligations in providing and managing a building for the benefit of the community. As well as hiring out the space to local clubs and playgroups, the hall hosts village meetings, puts on shows and films, regular coffee mornings, as well as hosting events to improve the lives of local people. The hall is well used by young and old members of our community. |
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | The hall is well used by local organisations. We show 9 films per year and have had 6 musical shows with varied genre all well supported and financially profitable. |
| Performance of fundraising activities against objectives set |
Para 1.41 | Fundraising objectives were met to make sure that the cost of running the hall would be covered. |
| Investment performance against objectives |
Para 1.41 | Energy prices have risen per unit compared to two years ago so we invested in air source heat pumps. The cost of these was met from a grant and our own resources. Total energy costs have reduced as a result of the investment. |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Reserves are held in case of problems with the structure of the hall, the upkeep and replacement of fittings including an outside playarea for children and the sports court |
| Amount of reserves held | Para 1.22 | |
| Reasons for holding zero reserves |
Para 1.22 | |
| Details of fund materially in deficit |
Para 1.24 | |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | none |
Additional information (optional)
You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Hire charges of the hall are set in such a way to cover the costs of using the hall. Some capital items are paid for by grants. |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | The management committee does not invest any of the money other than in a savings account at the bank. |
| A description of the principal risks facing the charity |
Para 1.46 | Principal risks would be the loss of income from regular hall users such as Pre School. Playground equipment and the sports court also need constant upgrading and repair for which grants may not be available. |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed,royal charter) |
Para 1.25 | The trustees and management committee are governed bya constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | The charity is run by a committee set up under the constitution rules |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | The committee is elected every year and a chairman can only run for office for 3 consecutive years maximum. There are posts for vice chair, treasurer, secretary as well as chairperson. We regularly canvas for new committee members. |
Additional information (optional) You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | Great Witley village Hall Management Committee |
|---|---|
| Other name the charity uses | |
| Registered charity number | 523143 |
| Charity’s principal address | Great Witley Village Hall, Worcester Road, Great Witley, Worcester WR6 6HR |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee(if any) |
|---|---|---|---|---|
| Peter van Tongeren |
Chair | |||
| Ruth Goodman | Vice Chair | |||
| Stephen Woodhouse |
Treasurer | |||
| Linda Wells | Secretary | |||
| Julia van Tongeren | ||||
| Amanda Morris | ||||
| Sandie Dallow | ||||
| Richard Hogarth | ||||
| Barbara Hogarth | ||||
| Sue MiddupJones | ||||
| Bill MiddupJones | ||||
| TerryBeddington | ||||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Type of | Name | Address |
|---|---|---|
| adviser |
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s)
Full name(s) Peter Erik van Tongeren ~~OO~~ Position (eg Secretary, Chair Chair, etc) ~~a~~ Date 16/01/2026 ~~—~~
GREAT WITLEY VILLAGE HALL
(Registered Charity No. 523143)
Financial Statements
for the
Year Ended 30" April 2025
INDEPENDENT EXAMINERS’ REPORT TO THE TRUSTEES OF GREAT WITLEY VILLAGE HALL
ended We report on the accounts of Great Witley Village Hall for the year 30" April 2025, which are set out on pages 3 to 6.
Respective responsibilities of trustees and examiners
The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is our responsibility:
° to examine the accounts under section 145 of the 2011 Act; ° to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and ° to state whether particular matters have come to our attention.
Basis of independent examiners’ report
Our examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.
Independent examiners’ statement
In connection with our examination, no matter has come to our attention:
(1) which gives us reasonable cause to believe that in any material respect the requirements:
. to keep accounting records in accordance with section 130 of the 2011 Act; and
. to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met; or
(2) to which, in our opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
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Dove Ford & Co. Ltd
Chartered Certified Accountants
30 Sansome Walk,
Worcester, WRI 1LX.
Date:
Great Witley Village Hall
Income and Expenditure Account for the Year Ended 30th April 2025
| General | General | General | ||
|---|---|---|---|---|
| Notes | Funds | Funds | ||
| 2025 | 2024 | |||
| Income | ||||
| Roomhire | 15,891 | 14,662 | ||
| Fundraising | 1 | 10,209 | 13,361 | |
| Bank interest | 612 | 215 | ||
| Grants | ~ | - | ||
| Quartergreenincome | 3,030 | 3,080 | ||
| Otherincome | - | - | ||
| Donations | 268 | 608 | ||
| Total | 30,010 | — 31,926 | ||
| Expenditure | ||||
| Property Expenses | 2 | 9,922 | 12,203 | |
| RepairsandImprovements | 3 | 1,874 | 2,066 | |
| FundraisingExpenses | 4 | 4,415 | 8,007 | |
| General Expenses | 5 | 2,058 | 3,239 | |
| Total | 18,269 | 25,515 | ||
| (Deficit) /Surplus fortheyear | 11,741 | 6,411 | ||
| Surplusbrought forward | 49,093 | 42,682 | ||
| Surpluscarriedforward | £ | 60,834 | £49,093 |
Great Witley Village Hall
Statement of Assets & Liabilities as at 30th April 2025
| General | General | ||
|---|---|---|---|
| Funds | Funds | ||
| 2025 | 2024 | ||
| CurrentAssets | Assets | ||
| BankCurrentAccounts | 20,305 | 8,790 | |
| BankDepositAccount | 39,718 | 39,107 | |
| Cash Float | 60 | 60 | |
| Prepayment | 1,298 | 1,244 | |
| SundryDebtors | 589 61,970 |
1,562 50,763 |
|
| Less: | CurrentLiabilities | 1,136 | 1,670 |
| NetAssets | £60,834 | £49,093 | |
| Represented by | |||
| GeneralFund | 44,117 | 35,858 | |
| Quartergreen General Fund | 16,717 | 13,235 | |
| £ 60,834 | _£49,093 |
Notes to the accounts for the Year Ended 30th April 2025
| General | General | General | General | |||
|---|---|---|---|---|---|---|
| Fands | Funds | |||||
| 2025 | 2024 | |||||
| 1 | Fundraisiny Income | |||||
| Film nights | 1,870 | 2,074 | ||||
| Bar profits | 5,190 | 71373 | ||||
| Cycle events | 255 | - | ||||
| Coffee& chat | 311 | 142 | ||||
| Quartergreen fundraising events | 1,180 | - | ||||
| Plant sales | - | 350 | ||||
| Sundryevents | 1,403 | 3,422 | — | |||
| £ | 10,209 | _£ | 13,361 | |||
| 2 | PropertyExpenses | |||||
| Water | 213 | 246 | ||||
| Electricity | 3,118 | 5,628 | ||||
| Insurance | 1,503 | 1,406 | ||||
| Cleaning | 3,770 | 3,711 | ||||
| Gardeningand TreeWork | 810 | 792 | ||||
| Broadband | 508 | 420 | ||||
| £9,922 | _£ | 12,203 | ||||
| 3 | Repairsand Improvements | |||||
| General Repairs | 838 | 1,756 | ||||
| Fire Extinguishers& Service | 125 | 56 | ||||
| Heating& Electrical Work | 78 | - | ||||
| Locks and keys | - | - | ||||
| Kitchen Equipment | 16 | - | ||||
| PlayArea | 250 | 254 | ||||
| Plumbing | 567 | - | ||||
| £1,874 | £ | 2,066 |
Great Witley Village Hall
Notes to the accounts for the Year Ended 30th April 2025
| General | General | General | ||
|---|---|---|---|---|
| Funds | Funds | |||
| 2025 | 2024 | |||
| 4 | FundraisingExpenses | |||
| FilmNights | 1,115 | 1,136 | ||
| BarExpenses | 2,545 | 4,417 | ||
| Cycle Event | - | - | ||
| Liveand local nights | 755 | 2,454 | ||
| Quiz nights | - | - | ||
| Sundryevents | - | - | ||
| _£ | 4,415 | ‘£8,007 | ||
| 5 | General Expenses | |||
| Accountancy | 470 | 460 | ||
| Licences | 445 | 655 | ||
| Quartergreen Expenses | 450 | 1,701 | ||
| Sundries | 405 | 322 | ||
| InternetHosting/Damain | 288 | 101 | ||
| £2,058 | £3,239 |
GREAT WITLEY VILLAGE HALL
(Registered Charity No. 523143)
Financial Statements
for the Year Ended 30[th] April 2025
INDEPENDENT EXAMINERS’ REPORT TO THE TRUSTEES OF GREAT WITLEY VILLAGE HALL
We report on the accounts of Great Witley Village Hall for the year ended 30[th] April 2025, which are set out on pages 3 to 6.
Respective responsibilities of trustees and examiners
The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is our responsibility:
to examine the accounts under section 145 of the 2011 Act;
to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and to state whether particular matters have come to our attention.
Basis of independent examiners’ report
Our examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below.
Independent examiners’ statement
In connection with our examination, no matter has come to our attention:
(1) which gives us reasonable cause to believe that in any material respect the requirements:
-
to keep accounting records in accordance with section 130 of the
-
2011 Act; and
-
to prepare accounts which accord with the accounting records and
-
comply with the accounting requirements of the 2011 Act have not been met; or
(2) to which, in our opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Dove Ford & Co. Ltd
Chartered Certified Accountants
30 Sansome Walk,
Worcester,
WR1 1LX.
Date: