## **Trustees’ Annual Report for the period** ## **From 01/05/2023 Period start date To 30/04/2024 Period end date** ## **Charity name: GREAT WITLEY VILLAGE HALL** ## **Charity registration number: 523143** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To manage the property in such a way as to
make it available to the local community| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|The trustees and management committee hold
regular meetings to discuss and arrange
upkeep of the hall and promote activities to
the benefit of the local community| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees are aware of the guidance issued
by the Charity Commission regarding their
obligations to benefit the local community| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|We have not made grants and do not expect to
do so| |Policy on social investment
including program related
investment|Para 1.38|We have not made any explicit social
investments and do not expect to do so| |Contribution made by
volunteers|Para 1.38|The trustees and management committee are
all volunteers| |Other||| INTERNAL ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The management committee has fulfilled its
obligations in providing and managing a
building for the benefit of the community.
As well as hiring out the space to local clubs
and playgroups, the hall hosts village meetings,
puts on shows and films, regular coffee
mornings, as well as hosting events to improve
the lives of local people. The hall is well used
by young and old members of our community.
We have taken over responsibility for
managing the Quartergreen, an all-weather
sports court on the site of the village hall,| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|Fundraising objectives were met to make sure
that the cost of running the hall would be
covered. Hire charges were increased and high
energy costs have been managed through the
installation of heat pumps.| |Investment performance
against objectives|Para 1.41|Energy prices have risen per unit compared to
two years ago so we invested in air source heat
pumps. The cost of these was met from a grant
and our own resources. Total energy costs
have reduced as a result of the investment.| |Other||| INTERNAL ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|We have a healthy reserve of almost
£50,000 held in various bank accounts with
a net surplus| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|Reserves are held in case of problems with the
structure of the hall, the upkeep and
replacement of fittings including an outside
playarea for children and the sports court| |Amount of reserves held|Para 1.22|**£48,000**| |Reasons for holding zero
reserves|Para 1.22|**n/a**| |Details of fund materially in
deficit|Para 1.24|**n/a**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|none| |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Hire charges of the hall are set in such a way to
cover the costs of using the hall. Some capital
items are paid for by grants.| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|The management committee does not invest
any of the money other than in a savings
account at the bank. This year we will consider
solar panels and/or a battery storage system.| |A description of the principal
risks facing the charity|Para 1.46|Principal risks would be the loss of income
from regular hall users such as Pre School| |Other||| INTERNAL ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed,royal charter)|Para 1.25|The trustees and management committee are
governed bya constitution| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|The charity is run by a committee set up under
the constitution rules| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|The committee is elected every year and a
chairman can only run for office for 3
consecutive years maximum. There are posts
for vice chair, treasurer, secretary as well as
chairperson. We regularly canvas for new
committee members.| **Additional information (optional)** You may choose to include further statements where relevant about: Policies and procedures adopted for the induction Para 1.51 and training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works Relationship with any related Para 1.51 parties Other ## **Reference and Administrative details** |Charity name|Great Witley village Hall Management Committee| |---|---| |Other name the charity uses|| |Registered charity number|523143| |Charity’s principal address|Great Witley Village Hall,
Worcester Road, Great Witley, Worcester WR6 6HR| ||| INTERNAL INTERNAL **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Ruth Goodman|Chair||| ||Peter van
Tongeren|Vice Chair||| ||Stephen
Woodhouse|Treasurer||| ||Linda Wells|Secretary||| ||Julia van Tongeren|||| ||Amanda Morris|||| ||Sandie Dallow|||| ||Richard Hogarth|||| ||Barbara Hogarth|||| ||Sue MiddupJones|||| ||Bill MiddupJones|||| ||TerryBeddington|||| – Corporate trustees names of the directors at the date the report was approved **Director name n/a** Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |**n/a**||| INTERNAL ## **Funds held as custodian trustees on behalf of others** Description of the assets n/a held in this capacity Name and objects of the n/a charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for n/a safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of**
**adviser**
**Name**
**Address**||| |||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |n/a||| ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details **n/a** ## **Other optional information** **n/a** INTERNAL ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** ~~=~~ Stephen Woodhouse **Full name(s)** Peter Erik van Tongeren ~~a~~ **Position (eg Secretary,** Chair (from 1/5/2024 →) Treasurer **Chair, etc)** ~~a~~ **Date** 19/02/2025 ~~pO~~ INTERNAL GREAT WITLEY VILLAGE HALL (Registered Charity No. 523143) Financial Statements for the Year Ended 30° April 2024 INDEPENDENT EXAMINERS, REPORT TO THE TRUSTEES OF GREAT WITLEY VILLAGE HALL We report on the accounts of Great Witley Village Hall for the year ended 30 April 2024, which are set out on pages 3 to 6. Respective responsibilities of trnstees and examiners The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. It is our responsibility: to examine the accounts under section 145 of the 201 l Act; to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 201 l Act; and to state whether particular matters have come to our attention. Basis of independent examiners, report Our examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not providc all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view, and the report is limited to those matters set out in the statement below. Indepelldent examiners, statement In connection with our examination, no matter has come to our attention: ( l ) which gives us reasonable cause to believe that in any material respect the requirements: to keq) accounting records in accordance with section 130 of the 2011 Act. and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been (2) to which, in our opinion, attention should bc drawn in ordeT to enable a proper understanding of the accounts to be reached. Dove Ford & Co. Ltd Chartered Ccrtified Accountants 30 Sansome Walk, Worcester. WRI ILX. Date: Great Witlev Villa eHall Income and Ex enditure Account for the Year Ended 30th A rll 2024 General Funds 2024 General Funds 2023 Notes Income Room hire Fundraising Bank interest Grants Quartergreen income Other income Donations 14,662 13,361 215 13,777 10,716 i 0,000 280 88 390 3,080 608 Total 31,926 35,254 enditure Property Expenses Repairs and Improvements Fundraising Expenses General Expenses 12,203 2,066 8,007 3,239 10,768 16,113 5,494 1,552 Total 25,515 33,927 (Deficit) / Surplus for the year Surplus brought forward 6,411 29,760 1,327 28,433 Surplus carried forward £ 36,171 £ 29,760 Great Witlev Villa e Hall Statement of Assets & Liabilities as at 30th A ril 2024 General Funds 2024 General Funds 2023 Current Assets Bank Current Accounts Bank Deposit Account Cash Float Prq)ayment Sundry Debtors 8,790 39,107 60 1,244 1,562 50,763 18,791 7,832 65 1,758 2,186 30,632 Less: Current Liabilities 1,670 872 Net Assets £ 49,093 £ 29,760 resented b General Fund Quartergreen General Fund 35,858 13,235 29,760 £ 49,093 £ 29,760 Great Witlei, Villa e Hall Notes to the accounts for the Year Ended 30th A ril 2024 General Funds 2024 GeDeral Funds 2023 l Fundraisin Income Film nights Bar profits Cycle events Coffee & chat Live and local nights Quiz nigbts Plant salcs Sunthy events 2,074 7,373 2.006 5,564 1,515 336 780 345 142 350 3,422 £ 13.361 170 £ 10,716 2Pro enses Wat¢r Electricity Insurance Cleaning Gardening and Tree Work Broadband 246 5,628 1,406 3,711 792 420 £ 12.203 659 3,896 1,217 3,567 898 531 £ 10.768 3Rc irs and Im rovcments General Rq)ai Fire Extinguishers & Service Heating & Electrical Work tA)cks and keys Kitchen Equipmcnt Play Area Heat pumps 1,756 56 416 556 240 116 84 14,702 £ 16,114 254 £ 2,066 Great Witle VillA eHall Notes to the accounts for the Year Ended 30th A ril 2024 General Funds 2024 GenerAI Fullds 2023 4 Fundraisin , Ex )cnses Film Nights Bar Expenscs Cycle Event Live and local nights Quiz nights Sundry events 1,136 4.417 1,041 3,370 105 770 38 170 £ 5,494 2,454 £ 8,007 5 General Ex Accountancy Licences Quartergreen Expenses Sundries ]nternet Hosting/Domain 460 655 1.701 322 101 £ 3,239 350 824 253 125 £ 1,552