CHADDESLEY CORBETT VILLAGE HALL
REGISTERED NUMBER: 523114
ACCOUNTS
FOR THE YEAR ENDED 31 DECEMBER 2020
Folkes Worton LLP 15-17 Church Street Stourbridge West Midlands DY8 ILU
CHADDESLEY CORBETT VILLAGE HALL
CONTENTS OF THE STATEMENTS OF ACCOUNT FOR THE YEAR ENDED 31 DECEMBER 2020
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Page
Chairman's report 1-2
Independent examiner's report 3
Income and expenditure account 4
Balance sheet 5
Notes to the accounts 6-9
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CHADDESLEY CORBETT VILLAGE HALL
CHAIRMAN OF THE TRUSTEES' ANNUAL REPORT FOR THE YEAR ENDED 31 DECEMBER 2020
The chairman of the trustees presents his report and the unaudited accounts for the year ended 31 December 2020.
REFERENCE AND ADMINISTRATIVE DETAILS
| Registered charity name | Chaddesley Corbett Village Hall |
|---|---|
| Charity registration number | 523114 |
| Principal office | Chaddesley Corbett Village Hall |
| Brockencote | |
| Worcestershire | |
| DY104QA |
THE TRUSTEES
The trustees who served the charity during the period were as follows:
| Mr Harry Grove | Chairperson |
|---|---|
| Mrs Anna Hanson | Treasurer |
| Mrs Phyllis Pardoe | Appointed trustee |
| Mr Mark Page | Appointed trustee |
| MrAndrew Needhan | Co-opted trustee |
| Mr Peter Lacy | Appointed member |
| MrsMariePardoe | SecretaryandHallManager(Non-Trustee) |
OBJECTIVES, PERFORMANCE AND FINANCIAL REVIEW
The past two years have been an almost impossible trading period including as they have done various periods of lockdown’ with restrictions on opening and the movement of people, and an ever changing series of hygiene and distancing regulations.
We have adapted to all calls to protect our staff and hirers (when they were allowed to attend the hall) and have made application for all funds and allowances to which we were entitled. Our thanks go to our Treasurer (a real treasure’) for turning an impossible period into one which was only ‘difficult’.
Contracts have been sourced with mains suppliers at reduced tariffs even if this has involved extended 'tie-in' periods, and lower insurance premiums have been negotiated. The hall has been professionally re-valued (a 5-year) periodic revies).
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We have assessed projects which maintain the appearance and functionality of the hall and will be undertaking: - Renewing the white lines demarking the bays in car park
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Trimming-back the conifer hedging on the west side ofthe car park
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Attending to the fencing which has been damaged by those trees
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Sealing-off an access to an adjacent rear garden (ending our 'gentleman's agreement’ with the former householder)
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Checking emergency signage and reviewing signage in general
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Revising our communications with our customers
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Assessing cost implications for 'Zoom Streaming’ ofactivities within the hall to outside participants - and streaming into the hall for the benefit of our clients - possibly in collaboration with the Parish Council
The trust appreciate the requirement of attracting youth and expertise as well as experience to enhance our diversity on the board.
Our male/female ration shows a near equal representation.
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CHADDESLEY CORBETT VILLAGE HALL
CHAIRMAN OF THE TRUSTEES' ANNUAL REPORT FOR THE YEAR ENDED 31 DECEMBER 2020
We are engaged in obtaining a licence to hold Civil Wedding ceremonies which will add a vital element to hiring the hall for wedding reception functions. The hall was visited by a representative from the Registrars' Office and she was shown round by the Hall Manager and the Chairman, declaring herself pleased with what she saw and our plans for the management ofsuch events.
Since her office requires the submission and approval of our Fire Policy this document was looked at and effectively re-written before being given approval by the Trustees. It will be forwarded with the completed application form.
This has formed the basis for a complete revision of the Trusts policies in all areas and will be undertaken in a rolling programme over the coming meetings. All documents will be made available to the Trustees on website http://goln2v.xara.hosting/Trustees/
The Trustees look forward to 'normal service being renewed' as soon as possible and the hall return to its central position within the community.
Harry Grove
Chairman of Trustees
22 October 2021
Declaration: The trustees declare that they have approved the trustee's report above:
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CHADDESLEY CORBETT VILLAGE HALL
INDEPENDENT EXAMINERS' REPORT FOR THE YEAR ENDED 31 DECEMBER 2020
We report on the accounts for the period ended 31 December 2020 set out on pages 4 to 9.
Respective responsibilities of trustees and accountants
The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under Section 144 of the Charities Act 2011 ("the Charities Act") and that an independent examination is required.
It is our responsibility to:
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examine the accounts under Section 145 of the Charities Act;
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follow the procedures laid down in the general Directions given by the Charity Commission (under Section 145 (5)(b) of the Charities Act), and
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state whether particular matters have come to our attention.
Basis of our report
Our examination was carried out in accordance with the general Directions given by The Charity Commission. An examination includes a review ofthe[accounting][records][kept][by][the][charity][and][a][comparison][of][the][accounts] presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair' view and the report is limited to those matters set out in the statements below.
Independent examiners! statement
In connection with our examination, no material matters have come to our attention which give us cause to believe that, in any material respect:
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the accounting records were not kept in accordance with section 130 of the Charities Act; or
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the accounts did not accord with the accounting records; or
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the accounts did not comply with the applicable requirements concerning the form and content of the accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a'true and fair! view which is not a matter considered as part of an independent examination.
We have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Folkes Worton LLP
Chartered Accountants
15-17 Church Street
Stourbridge West Midlands DY8 ILU
02 December 2021
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CHADDESLEY CORBETT VILLAGE HALL
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2020
| Unrestricted | Restricted | Total | Total | |||
|---|---|---|---|---|---|---|
| income | income | Endowment | funds | funds | ||
| funds | funds | funds | 2020 | 2019 | ||
| Notes | £ | £ | £ | £ | £ | |
| INCOMING RESOURCES | ||||||
| Donations and legacies | 2 | 2,478 | - | - | 2,478 | 5,655 |
| Charitable activities | 3 | 6,119 | - | - | 6,119 | 18,469 |
| Investment income | 4 | 796 | - | - | 796 | 1,767 |
| Covid-19 Grants | 5 | 17,051 | - | - | 17,051 | 8 |
| TOTAL INCOMING RESOURCES | 26,444 | = | - | 26,444 | 25,899 | |
| RESOURCES EXPENDED | ||||||
| Charitable activities | 6 | 34,517 | - | - | 34,517 | 28,730 |
| Governance costs | 7 | - | - | - | - | - |
| TOTAL RESOURCES EXPENDED | 34,517 | - | - | 34,517 | 28,730 | |
| NET INCOME /(EXPENDITURE) | (8,073) | - | - | (8,073) | (2,831) | |
| RECONCILIATION OF FUNDS | 14 | |||||
| Total funds brought forward | 270,119 | - | - | 270,119 | 272,950 | |
| TOTALFUNDSCARRIEDFORWARD | 262,046 | - | - | 262,046 | 270,119 |
Page 4
CHADDESLEY CORBETT VILLAGE HALL
BALANCE SHEET
FOR THE YEAR ENDED 31 DECEMBER 2020
| 2020 | 2019 | ||||
|---|---|---|---|---|---|
| Notes | £ | £ | £ | £ | |
| FIXED ASSETS | |||||
| Tangible assets | 9 | 242,659 | 252,260 | ||
| 242,659 | 252,260 | ||||
| CURRENT ASSETS | |||||
| Debtors | 10 | 350 | 2,554 | ||
| Prepayments | - | - | |||
| Pension fund | - | - | |||
| Cash at bank and in hand | 11 | 21,709 | 17,919 | ||
| 22,059 | 20,473 | ||||
| CREDITORS | |||||
| Amounts falling due within one year | 12 | 772 | 210 | ||
| NET CURRENT ASSETS | 21,287 | 20,263 | |||
| TOTAL ASSETS LESSCURRENT LIABILITIES | 263,946 | 212,523 | |||
| CREDITORS | |||||
| Amounts falling due after more than one year | 13 | 1,900 | 2,404 | ||
| NET ASSETS | 262,046 | 270,119 | |||
| FUNDS OF THE CHARITY | 14 | ||||
| Unrestricted funds | 262,046 | 270,119 | |||
| TOTALFUNDS | 262,046 | 270,119 |
The financial statements on pages 5 to 6 were approved by the trustees on 22 October 2021 and signed on their behalf by:
) as
Mrs A Hanson (Trustee)
The notes on pages 6 to 9 form part of[these][financial][statements.]
Page 5
CHADDESLEY CORBETT VILLAGE HALL
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2020
| ACCOUNTING POLICIES
Basis of accounting
The financial statements have been prepared in accordance with the Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective January 2015) - Charities SORP (FRS 102)). Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s).
Fund accounting
All funds are treated as "unrestricted funds" which enables the charity to utilise them for any purpose within its constitution and which have not been designed for other purposes.
All funds are shown under its appropriate heading within these financial statements.
Policy on reserves
We hold cash at the bank in current and deposit accounts. These funds are accessible for running the charity.
Income
All income resources are included within the statement of financial activities when the Charity is legally entitled to the income and the amount can be quantified with reasonable accuracy.
Interest on funds held on deposit is included when received and the amount can be measured reliably by the charity; this is normally upon notification of the interest paid or payable by the bank.
Expenditure
All expenditure is accounted for on an accruals basis and has been included under expense categories that aggregate all costs for allocation to activities.
Governance costs are those incurred in connection with the administration of the charity and compliance with constitutional and statutory requirements.
Fixed assets
Fixed assets are valued at historical cost less depreciation. The depreciation policy for each class of asset is as detailed below:
Freehold property 2% straight line Fixtures, fittings and equipment 20% reducing balance Computer equipment 33% straight line Solar panels 10% straight line
- 2 INCOME FROM DONATIONS AND LEGACIES
Unrestricted Total Total funds 2020 2019 £ £ £ Donations and gifts 2,478 2,478 5,655 3. INCOME FROM CHARITABLE ACTIVITIES
Village Hall letting
Unrestricted Total Total funds 2020 2019 £ £ £ 6,119 6,119 18,469
Page 6
CHADDESLEY CORBETT VILLAGE HALL
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2020
| 4 | INCOME FROM OTHER TRADING ACTIVITIES | |||
|---|---|---|---|---|
| Unrestricted | Total | Total | ||
| funds | 2020 | 2019 | ||
| £ | f | £ | ||
| Solar Panels income | 796 | 796 | 8 | |
| 5 | Other Income | |||
| Unrestricted | Total | Total | ||
| funds | 2020 | 2019 | ||
| £ | £ | £ | ||
| 2020 is Covid-19 Grants Received | 17,051 | 17,051 | 1,767 | |
| 17,051 | 17,051 | 1,767 | ||
| 6 | EXPENDITURE ON CHARITABLE ACTIVITIES | |||
| Unrestricted | Total | Total | ||
| funds | 2020 | 2019 | ||
| £ | £ | £ | ||
| Hall manager wages | 12,700 | 12,700 | 9,452 | |
| Repairs and maintenance | 5,447 | 5,447 | 35] | |
| Licences | 525 | 525 | 1,22] | |
| Water and environmental | 491 | |||
| Insurance | 1,843 | 1,843 | 525 | |
| Light and heat | 2,787 | 2,787 | 3,236 | |
| Computer requisites | 497 | 497 | 454 | |
| Subscriptions | - | - | - | |
| Sundries | - | - | 12 | |
| Postage, telephone and stationery | 34 | 34 | 1,607 | |
| Cleaning | 223 | 223 | 720 | |
| Depreciation | 10,461 | 10,461 | 10,661 | |
| Training | = | |||
| 34,517 | 34,517 | 28,730 | ||
| 7 | GOVERNANCE COSTS | |||
| Unrestricted | Total | Total | ||
| funds | 2020 | 2019 | ||
| £ | £ | £ | ||
| Professional fees | - | - | - | |
| 8 | TRUSTEE REMUNERATION | |||
| Unrestricted | Total | Total | ||
| funds | 2020 | 2019 | ||
| £ | £ | £ | ||
| Salary | 12,511 | 12,511 | 9,200 | |
| Social security costs | - | - | 89 | |
| Pension costs | 189 | 189 | 163 | |
| —12,700 | 12,7009452 | 9452 |
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CHADDESLEY CORBETT VILLAGE HALL
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2020
No other trustees received any remuneration or reimbursement of expenses during the year.
The average number of employees during the year was | (2019: 1).
| 9 | TANGIBLE FIXED ASSETS | |||||
|---|---|---|---|---|---|---|
| Freehold | Fixtures, | |||||
| land and | fittings and | Computer | Solar | |||
| buildings | equipment | equipment | panels | Total | ||
| £ | £ | |||||
| COST | ||||||
| At |
January 2020 | 389,619 | 62,525 | 2,579 | 10,133 | |
| Additions | 860 | |||||
| At 31 December 2020 | 389.619 | 63,385 | 2.5719 | 10,133 | 465,716 | |
| DEPRECIATION | ||||||
| At |
January 2020 | 146,974 | 55,105 | 2.579 | 7,938 | |
| Charge for year | Tyl92 | 1,656 | 1,013 | 10,461 | ||
| At 31 December 2020 | 154,766 | 56.761 | 2:579 | 8,951 | 223,057 | |
| NET BOOK VALUE | ||||||
| At |
January 2020 | 242,645 | 7,420 | - | 2,195 | |
| At 31 December 2020 | 234,853 | 6,624 | - | 1,182 | 242,659 | |
| 10 | DEBTORS | |||||
| Unrestricted | Total | Total | ||||
| funds | 2020 | 2019 | ||||
| £ | £ | £ | ||||
| Debtors | 350 | 350 | 2,554 | |||
| 11 | CASH AT BANK AND IN HAND | |||||
| Unrestricted | Total | Total | ||||
| funds | 2020 | 2019 | ||||
| ss | s | J | ||||
| Lloyds current account | 21,663 | 21,663 | 17,847 | |||
| Scottish Widows deposit account | 46 | 46 | 72 | |||
| 21,709 | 21,709 | [7,919 |
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CHADDESLEY CORBETT VILLAGE HALL
NOTES TO THE ACCOUNTS
FOR THE YEAR ENDED 31 DECEMBER 2020
12 CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
| Unrestricted | Total | Total | |
|---|---|---|---|
| funds | 2020 | 2019 | |
| £ | £ | £ | |
| Trade Creditors | 130 | ||
| Social security and other tax | (280) | - | |
| Wages | 1,002 | ||
| Pension fund | 50 | 30 | |
| pngp |
13 CREDITORS: AMOUNTS FALLING DUE AFTER MORE THAN ONE YEAR
| Unrestricted | Total | Total | ||
|---|---|---|---|---|
| funds | 2020 | 2019 | ||
| Lottery | grant | 1,900 | 1,900 | 2,404 |
14 CHARITY FUNDS
Material funds held and movements during the current reporting period
| Balance | Balance | ||||||
|---|---|---|---|---|---|---|---|
| brought | Gains and | carried | |||||
| Fund names | Type | forward | Income | Expenditure | Transfers | losses | forward |
| £ | £ | £ | £ | 5s | £ | ||
| General fund | U | 270,119 | 26,444 | 34,517 | - | - | 262,046 |
| Totalfunds | 270,119 | 26,44434ST | 34ST | 262,046 |
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