Trustees. Annual Report for the period (OMWSWN Period stsrt date 01 04 Period end date 03 2023 From To ation details Charity name Alvechurch Village Hall Other names charity is known by Registered charity number (if any) 523090 Charity's prlncipal address 10 Bear Hill Alvechurch Worcestershire Postcode B48 7JX Name8 of the charlty trustees who manage the charity Data8 acted il nol forwhole ear Tru8tee name Offlce (If any) Chairman Vice-chair Secretary Treasurer Name of person lor body) entitled toa olnt tru8te8 Ifan Christopher Davies Janet Bri Judith Yendell Stephen Siddle Clare Howe Patricia Riley Hazel Watkiss Annette English Sheila Evans Jackie Burch Stephanie Miall Michael Crook Tony Wallis Catherine Russell 10 11 12 13 14 From 1710712023 From 1510112024 15 Alyson Williams 16 17 18 19 20 Names of the trustees for the charity, if any. (for example, any custodian trustees) Name Dates acted if not for whole ear Official Custodian of Charities
Names and addresses of advisers (Optional infonnation) e of adviser Name Address Name of chief executive or names of senior staff members (Optlonal Infonnatlon) Section B Structure, governance and management Description of the charity's trusts Chartty Commission Order Sealed 2310111979 Type of governing document How the charity is constituted Trust Trustee selection methods Nominated by user groups and appointed at AGM Addltional governance issues (Optlonal Informatlon) You may choose to include additional infomiation, where relevant, about: policie8 and procedures adopted for the induction and training of trustees; the charity's organisational structure and any wider network with which the charity works; relationship with any related parties., twstees, consideration of major risks and the system and procedures to manage them. Section C Ob"ectives and activities The provision and maintenance of the Village Hall for the use of inhabitants and organisations of the district. Summary ofthe objects ofthe charity set out in its governing document
In undertaking the activities during the year, the Trustees have had regard to the guidan issued by the Chanty Commission on public benefit. Activities have included raising funds and seeking grants to maintain and improve the Village Hall as a venue for organisations within the locality and providing this source at a low cost so that all inhabitants Gan benefit. In normal times the Hall hosts activities for people of all ages, including: art classes" dance; drama,. exercise., music- Wl" meditation and other community and social gatherings. It is also a popular venue for private parties, charity fundraising events, meetings and other events, all of which have served to place it at the centre of village life. These activities were seriously curtailed during Covid restrictions, but returned to normal levels in 2022123 and increased further in 2023124. Summary of the main activities undertaken for the public benefit in relation to these objects (include wlthln this section the statutory declaration that trustees have had regard to the guidance Issued by the Charity Commission on public benefit) Additional detalls of objectives and activities (Optional infonnatlon) You may choose to include further statements, where relevant, about: policy on grantmaking; policy programme related investment. contribution made by volunteers.
Section D Achievements and performance Summary of the main achievements of the charity during the year The main achievements of the year were in continuing to increase the extent to which the Village Hall is used by the local community and in addressing the recommendations in the building survey that was commissioned in the previous year. This has included: the repointing of the Hall's stone base; investigating possible remedies to a defect in the accessible ramp, which has led to an incursion of rainwater under the main doors at times of heavy rainfall; attending to defects in gutters and drainage systems to alleviate this and other such issues. repainting extemal woodwork, and investigating possible defects in the roof. We also redecorated the committee room to make it a more attractive space for events. purchased additional tables that had been requested by groups using the Hall, and commissioned a promotional video to raise awareness of the facilities that we offer. Section E Financial review As previously explained, with no guarantee of govemment support in the event of a fvrther forced closure of the Hall, the Trustees consider it prudent to maintain reserves equivalent to 12 months of current expenditure. In the light of rent inflationary pressures and with our commitment to fvnd further improvements to the Hall, the Trustees still consider it prudent to hold reserves of more than this year's total ex enditure of £30,000. Brief statement of the charity's policy on reserves
Details of any funds materially in deficit Further flnancial review details (Optional infonnation) The Trustees are pleased to report that the Hall's funding has now returned to its pre-covid pattem of predominantly hire charges levied on users of the Hall. supplemented by fundraising by The Friends of AVH, donations from community groups and occasional grant applications for larger scale projects. You may choose to include additional information, where relevant about: the charity's principal sources of funds (including any fundraising)-, how expenditure has supported the key objectives of the charity" investment policy and objectives including any ethical investment policy adopted. Section F Other optional information Section G Declaration The trustees declare that they have approved the trustees, report above. Signed on behalf of the charity's trustees Signature(s) Stephen Siddle C Davies Full name(s) Position (eg Secretary, Chair. etc) Stephen Siddle Treasurer Christopher Davies Chairman Date 2111112024
CHARITY COMMISSION FOR ENGLAND AND WALES Alvechurch Village Hall Recei ts and ments accounts CC16a For the period from 0110412023 3110312024 Section A Receipts and payments Unrestrlcted fundg to tho n•arrft Restricted fund8 to tho ng•rost £ Endowment fund8 to th• near•8t £ Totsl fund8 Last yoar to th• n•arost £ to thq nr$s1 £ A1 Recel Letting Fees Recdved Key Deposits Rewved Grants Received Donati'ons Received Fundraising Interest 32.810 80 32,810 80 25,652 20 1,571 2,280 244 1,671 2,280 1,982 10 Sub total (Gross income for AR) 8Se an men see table . 36.985 36,985 29.208 Total rnc•lpts 38.985 29,2 A3Pa ments Letting Fees Refundod Key Deposits Refundod Hall Management & Cleaning Utilities (Gas, Electricity, Water & WIFil Insurance Maintenan¢e Refurbishment Adminislralion Fundraising Costs Transferred Oonati 2,955 20 17,358 3,976 1,390 4,582 1,892 1,028 569 2.9015 20 17,358 3,976 1,390 4,582 1,960 1,028 569 1,335 16,894 3,073 1,282 1,494 3,432 782 68 447 515 Sub total 33,770 34.285 27,292 A4 A88et and Investment Sub total 33.770 515 34.285 27,292 Net of recelpts/(payments) A5 Transfer3 between funds A6 Cash funds last year end Cash funds this year end 3.215 515 2.700 1,916 1,816 35,031 1,477 36.508 33,808 Page 1 2023-24 CC16a - revlsions I417
Section B Statement of assets and liabilities at the end of the period Unrestricted funds to noargst £ Restricted funds to ngarost £ Endowment funds to nèar•$t £ Categorles Detalls B1 Cash funds Current Account 9,695 1.477 Deposit Account 25.277 Petty Cash S9 Total cash funds 35.031 1,477 lawoe b•ltmces retdpis and payment5 ac¢¢untl811 Unrestrleted funds to neargst £ Restrlcted funds to nearost £ Endowment fund8 to ngarost£ Details Renlg Due B2 Other monotary as8Ot8 Prepayrnents 1.390 Fund to whlch a88•t bolon Cost {optlonall Currant value tlonal Details Fund to whlch ass8t bolon UnStricted (jtails Proie¢lor Cost loptlonall 600 Currgnt vfjluo lonal B4 Assets retalned for the charity'8 own ufje L8ptop Compul¢r Unre91rfctod Fund to whlch relates Unro$lricled Amount du• lonal 1.325 Wh•n du• lonal Details Rents in Advance B5 Llabllltle8 Key Deposits Unreslricled Signed by one or tsyo trustees on behalf of all the trustees Date of roval Signature Print Name Sle hen Siddle STEPHEN SIDDLE 2811012024 C Davies CHRISTOPHER DAVIES 2811012024 Page 2 202>24 CC16a revisions 190417
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Sèetion A IrKlepondent Examinor's ReFrt R•porttoth• Ilithsldir•ctorsl m•rnb•rs of Alvechurch Vlll88e Hall On ae¢ounts for th• y•ar 31 March 2024 ChHrty no.: 523090 Company no.: S•t on pao I report to the charlty tnjstees on my exarnlnatlon of the account5 of the above charltv forthe year ended 31 March 2024. A5 the charltvs trustees of the Charftyi you are responsible for the preparation of the accounts In accordance wlth thè rèqulrements of the Charlty Act 20111.the 2011 Arfl. R•sponslbllhl•s and basls of r•port I report In respect of my exarnlnatlon of your charlty's accounts as carrfed out under sectlon 145 of thè Charltie5 Act ZOII l-the 2011 ACYI. In carylng out my examlnation, I have followed the DlrÉctlon$ 8lven by the Charlty Commlsslon (under sectlon 14515llbl of the 2011 Act. Ind•p•nd•nt •xamin•rfs stat•m•nt I have completed my examlnatlon. I tonflrm that no rnaterlal matters have come to my attentSon (other than that dlsclo5ed below ') In connectlon wlth the examlnatlon whlch 8lves me cause to belleve that: Accountlng records were not kept In a¢cordance wlth sertlon 130 tsf the Act or The accounts do not accord wlth the accountlng records I have no concerns and have come across no other matteT5 in connectlon wlth the examlnatlon to whlch attention shou5d be drawn In order to enable a proper underst#ndln8 of the acco ts to be reached. 14 November 2024 Slgn•d: Rgid Dal•: Nam•". Gerald Gurrtet R•l•vant prof•ssl<>nal quallfi¢•tionl>l or body lif anyl- Asso£lation of Internatlonal Accountants Venusla Ltd London, SW19 4BJ Apt 316 Wimbledon Central, 21- 33 Worple Road IER Octots•r 2018