## **Trustees’ Annual Report for the period**
## **From 1[st] January 2021 Period start date To 31[st] December 2021 Period end date**
## **Charity name: The Tirril and Sockbridge Reading Room and Library**
## **Charity registration number: 523082**
## **Objectives and Activities**
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SORP reference
Summary of the purposes Para 1.17 The Governing Document sets out that
of the charity as set out the premises of the Charity shall be
in its governing used in perpetuity “as a Hall or
document Reading Room and Library for the use
of and benefit of persons of both sexes
but subject to rules and regulations to
be made for the regulation and
management of the said premises”.
At the first meeting of the Trustees
held on January 28 1915, the objective
of the Charity was agreed as:
The maintenance of the Reading Room
and Library for the use of the residents
of Tirril and Sockbridge, and the
provision of opportunities for meetings,
recreation and leisure activities with
the objective of enhancing the
wellbeing of the inhabitants of the two
villages.
Summary of the main Para 1.17 and The activities of the hall has been
1.19
activities in relation to severely limited by COVID and the
those purposes for the legislation introduced to protect the
public benefit, in community. In a normal year the hall
particular, the activities, would be used on a regular basis by a
projects or services number of groups that attract a wide
identified in the cross section of the village population.
accounts. Regular users of the hall in 2020/21
include: Tirril Womens Guild; The Wine
Group, The Entertainment Group; The
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Playgroup; The Art Group; The Indoor
Bowling Group; The Keep Fit Group;
The Scottish Dancing Group and The
Parish Council.
In addition the hall would be used for a
number of villagers’ private functions
such as weddings, birthdays and
children’s parties.
Statement confirming Para 1.18 The Trustees consider that they have
whether the trustees complied with the duty in section 17(5)
have had regard to the of the Charities Act 2011 to have due
guidance issued by the regard to public benefit guidance
Charity Commission on published by the Commission.
public benefit
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## **Additional information (optional)**
You may choose to include further statements where relevant about: SORP reference
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SORP reference
Para 1.38
Policy on grant making
Para 1.38
Policy on social
investment including
program related
investment
Para 1.38 The cost of running the hall and
Contribution made by delivering services is significantly
volunteers reduced by the efforts of a small but
very talented, competent and
enthusiastic group of volunteers. Their
contributions include maintenance,
finance and administration, stall
manning, kitchen activities – cooking,
baking and washing up together with
event planning and marketing.
Specialist contractors are used
whenever needed.
Other
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## **Achievements and Performance**
SORP reference
||Summary of the main
achievements of the
charity, identifying the
diference the charity’s
work has made to the
circumstances of its
benefciaries and any
wider benefts to society
as a whole.|Para 1.20|With the hall being closed for a
signifcant part of the year, the main
achievement of the charity has been to
ensure compliance with COVID law.
Simultaneously it has tried to keep the
community well informed about the
hall to ensure it is kept in the minds of
villagers for when the hall can reopen.
Trustees have used the opportunity of
having an empty hall to replace both
front and back doors with top
specifcation insulated doors to reduce
heating costs.||
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
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Achievements against Para 1.41
objectives set
Performance of
fundraising activities Para 1.41
against objectives set
Investment performance Para 1.41
against objectives
Other
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## **Financial Review**
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Review of the charity’s Para 1.21 The Charity’s financial position has
financial position at the been strengthened by the COVID
end of the period grants it has received during the year
even though its room rental revenue
has dropped significantly. At the end of
2021 the general fund balance was
£22767 compared with £13630 the
previous year. The hall development
fund balance is £21126. A copy of the
Receipts and Payments account is
attached to this report.
Statement explaining the Para 1.22 The reserve policy is to hold at least
policy for holding £3,000 as a contingency against any
reserves stating why they unforeseen future expenditure.
are held Of the reserves at 31 [st] Dec 2021,
£28,200 is earmarked for insulation
work already contracted for being
undertaken in February 2022. Other
improvement work will be decided on
in the near future in order to utilise the
lion’s share of the hall general fund,
which has accrued due to COVID
grants.
Amount of reserves held Para 1.22 £3,000
Reasons for holding zero Para 1.22 N/A
reserves
Details of fund materially Para 1.24 N/A
in deficit
Explanation of any Para 1.23 N/A
uncertainties about the
charity continuing as a
going concern
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
The charity’s principal sources of funds Para 1.47 (including any fundraising)
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Investment policy and
objectives including any Para 1.46
social investment policy
adopted
The main risks facing the Charity are:
1. Its inability to attract new blood
A description of the Para 1.46 to fill Trustee and Volunteers
principal risks facing the vacancies, and
charity 2. A significant decline in the
demand for village hall activities
as more people (young and old)
turn to technology to supply
their social, communication and
entertainment needs.
Other
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## **Structure, Governance and Management**
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Description of charity’s
trusts:
Type of governing Para 1.25 The governing document for the
document Charity is an Indenture dated 7 [th]
(trust deed, royal December 1914 as amended by order
charter) of the Commissioners date 23 [rd]
February 2007.
How is the charity Para 1.25 The Charity is constituted by virtue of a
constituted? Trust Deed dated 7 [th] December 1914.
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25 Trustees are appointed by the Charity’s
methods including details management committee.
of any constitutional
provisions e.g. election to
post or name of any
person or body entitled
to appoint one or more
trustees
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
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Policies and procedures
adopted for the induction Para 1.51
and training of trustees
The charity’s
organisational structure Para 1.51
and any wider network
with which the charity
works
Relationship with any Para 1.51
related parties
Other
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## **Reference and Administrative details**
Charity name The Tirril and Sockbridge Reading Room and Library Other name the charity Tirril and Sockbridge Village Hall uses Registered charity 523082 number
|
|Charity’s principal
address|The Tirril and Sockbridge Reading Room and Library
Tirril
Penrith
Cumbria
CA10 2JE||
|---|---|---|---|
|||||
## **Names of the charity trustees who manage the charity**
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Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
Mrs Carolyn Chair
1
Pickering
2 Mrs. Patricia Brown Treasurer
3 Mrs Sarah Greening Secretary
4 Mrs Judith Morris
Mrs Helen Brooke Bookings
5
Officer
Mr David Brooke Bookings
6
Officer
7 Mr Colin Jackson
8
9
10
11
12
13
14
15
16
17
18
19
20
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Corporate trustees – names of the directors at the date the report was approved **Director name**
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year**
**Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser**
**Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
The Charity is only required produce a report by virtue of the COVID grants it received.
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)** Patricia Brown **Full name(s)** Carolyn Pickering **Position (eg** Chair Treasurer **Secretary, Chair, etc)**
**Date** 1[st] March 2022
## **Tirril and Sockbridge Reading Room p** (Registered Charity Number 523082) **y Dec 2021**
## **£**
|**Balances as at 1st January 2021**|
|---|
|Penrith Building Society
17,135|
|Bank current account
3,893|
|Petty cash balance
34|
|**£ 21,062**|
## **VILLAGE HALL**
|**VILLAGE HALL**|||
|---|---|---|
|**OPERATION**|||
|**RECEIPTS**|**£**|**£**|
|Hall hire||0|
|Sale of Equipment||80|
|Donations||1,759|
|Parish council||0|
|Building society interest||23,500|
|**Summer Fair**|||
|Receipts|0||
|Less: Payments|0|0|
|**Christmas Fair**|||
|Receipts|0||
|Less: Payments|806|-806|
|**Other Events**|||
|Receipts|850||
|Less: Payments|853|-3|
||**£**|**24,530**|
|**VILLAGE HALL DEVELOPMENT**|||
|Grants||441|
|COVID Grants||485|
|Gift aid||697|
||**£**|**1,623**|
## **PAYMENTS**
Heat & light Internet Cleaners wages Cleaning materials Maintenance Insurance - net Water rates Licences Valuation Fees Administrative expenses Defibrillator (annual cost less PC Miscellaneous expenses
Operating surplus for year to dat
## **£**
Costs of refurbishment Dev't. surplus for year to date
## **£**
## **RING-FENCED FITNESS FUNDS**
|Chair Exercise Fund B/F||154|
|---|---|---|
|Sport England Grant (*)||960|
|CCF Grant||500|
||**£**|**1614**|
Delivery Hall Hire Balance C/F
**£**
## **SPORT ENGLAND - GRANT AND RELATED EXPENDITURE**
(*) Sport England Grant 960 Less: Delivery 520
Balance as at 31 Dec **£ 440**
|**BALANCES AS AT 31**|**DEC. 2021**||
|---|---|---|
|Penrith Building Society||0|
|Bank current account||0|
|Petty cash balance||0|
|**TOTAL**|**£**|**0**|
## **REPRESENTED BY:**
Hall development fund balance Hall general fund balance Ring-Fenced Fitness Exercise Fu
**£**
**£** 134 0 0 23,502 653 126 711 -763 355 0 -11,514 0 13,204 11,326 **24,530** 175 1,448 **1,623** 430 275 909 **1614**
1448
-2357
909
## **Independent examiner's report on the accounts**
## **Section A Independent Examiner’s Report**
**Report to the trustees/ members of**
Charity Name
Sockbridge & Tirril Reading Rooms
**On accounts for the year ended**
31 December 2021
**Charity** 523082 **no (if any)**
**Set out on pages** 1-2
(remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/12/2021.
## **Responsibilities and basis of report**
As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
[ ~~The charity’s gross income exceeded £250,000 and I am qualifed to undertake the examination by being a qualifed member of [insert name of applicable listed body]].~~ ~~_Delete_ [ ]~~ ~~_if not applicable._~~
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect:
- the accounting records were not kept in accordance with section 130 of the Charities Act; or
- the accounts did not accord with the accounting records; or
- the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
- _Please delete the words in the brackets if they do not apply._
**Signed:** D F Gate
**Date:** 6 January 2022
1
**Oct 2018**
**IER**
**Name:** David Frederick Gate
**Relevant** Chartered Global Management Accountant (CGMA, retired) **professional qualification(s) or body (if any):**
**Address:** St Kilda Tirril Penrith, Cumbria CA10 2JF
## **Section B Disclosure**
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
2
**Oct 2018**
**IER**
**Give here brief details of any items that the examiner wishes to disclose** .
3
**Oct 2018**
**IER**