## Newbiggin-on-Lune Public Hall ## **MINUTES ANNUAL GENERAL MEETING** ## Monday 14[th] June 2021 7.30 pm Apologies Paula Marshall-Brownrigg, Katie Chappell, Jo Deane Present Ian Clayton (Chair), Carl McLaughlin (Treasurer), Jim Wardrope (Secretary), Pauline Capstick (Vice Chair), David Morris, Anne Brownrigg, Janet Brownrigg, Christine MacDougall, Annie Reeves, Laura Fowler. ## **AGM 2021.1 Minutes of AGM 20** Minutes of the last meeting approved **AGM 2021.2 Chairman’s Report.** It has been a very strange time over the last eighteen months with lockdown, relaxation of restrictions and then lockdown again. We were hoping for return to normal but that has been delayed with the announcement tonight from the Prime Minister. One bright event was the switching on of the Christmas lights. All who attended behaved in an exemplary manner, following the Government regulations. With the Hall closed due to Covid restrictions, income from our usual sources has ceased. Fortunately, thanks to Government grants, we are in a good financial position. I would like to thank members of the committee, and in particular Jim and Carl for their support during this difficult time. It is good to see Anne back from her knee operation and as a token of thanks for all her hard work for the Hall I would ask Anne to accept these flowers ## **AGM 2021.3 Treasurer’s Report** Notwithstanding the loss of our traditional sources of income due to the Covid pandemic, the year end balance sheet increased by £7116.20 to £16800.67. We were able to take advantage of the shutdown by undertaking major improvements without loss of income. The ceiling repairs and associated costs amounted to £15609.12. Of this £8709.12 (55.8%) from Hall funds and £6,900 (44.2%) from grants. Covid grants received from Eden District Council in the year totalled £19,669 which more than compensated for loss of income. As a result, we are in a financially healthy position as we look forward to reopening and undertaking further improvements to the Hall. It was proposed the accounts be approved by the committee. There was unanimous approval. ## **AGM 2021.4 Election of Committee and Trustees** It was proposed that the Committee and Trustees should be re-elected. This was accepted by all present. ## **AGM 2021.5 Election of Officers.** The existing officers were asked if they wanted to stand for re-election. All confirmed they were happy to continue and were re-elected unanimously. ## **Date of next AGM** Hopefully next May, depending on any restrictions. ## **Balance Sheet as at 31st March 2020** |Creditors
Surplus brought forward
13717.16
plus surplus income/Exp
-4032.69|0.00
Cash in Hand
Current Account
Deposit Account
9684.47
Stock Drinks
9684.47
Outstanding Lettings|255.65
3040.72
5598.15
129.95
660.00| |---|---|---| |||9684.47| |**Balance Sheet as at 31st March 2021**||| |Creditors
Surplus brought forward
9684.47
plus surplus income/Exp
7116.20|0.00
Cash in Hand
Current Account
Deposit Account
16800.67
Stock Drinks
16800.67
Outstanding Lettings|215.37
10930.49
5604.81
0.00
50.00| |||16800.67| ## **Statement of Accounts as at 31st March 2021** |**Income**
Lettings
Events
Grants
Donations
Drinks Stock
Deposit Account Interest|**£**
145.00
25969.21
648.00
6.66
26768.87|**Expenditure**
Electricity
Boiler Service
Fire Equipment Maintainence
Water Rates
Caretakers Expences
Donation
Other
Out of date stock
Advertising
Licence's
Repairs
Stamps & Stationery
Heating Oil
Insurance| |---|---|---| **----- Start of picture text -----**
Receipts and Expenditure
Receipts Cash
Date Item Lettings Events
1-Apr-20 Anonymous
6-Apr-20 Ravenstonedale Dance Group 225.00
6-Apr-20 Bowls 50.00
9-Apr-20 Joyce Allison 25.00
14-Apr-20 Ravenstonedale Parish Council
14-Apr-20 Yoga 225.00
17-Apr-20 Ravenstonedale Parish History Group 25.00
1-May-20 Interest
12-May-20 EDC
12-May-20 Swnooker "B" 40.00
12-May-20 M Riley 20.00
12-May-20 Transfer
1-Jun-20 Interest
1-Jul-20 Interest
17-Aug-20 Donation (Ian)
18-Sep-20 The Bernard Sunley Trust
1-Oct-20 Frieda Scott Charitable Trust
3-Aug-20 Interest
£ 1-Sep-20 Interest
1182.38 1-Oct-20 Interest
85.00 23-Nov-20 Ravenstonedale Parish History Group 25.00
120.66 23-Nov-20 Transfer
222.62 10-Dec-20 EDC
135.00 00/12/2020 Snooker (14) Greg 70.00
00/12/2020 Snooker (2) Boustead 10.00
1328.92 1-Oct-20 Interest
129.95 2-Nov-20 Interest
1-Dec-20 Interest
29-Jan-21 EDC
14412.04 22-Feb-21 Snooker 40.00
26-Mar-21 EDC
485.10 1-Feb-21 Interest
1551.00 1-Mar-21 Interest
19652.67 4-Jan-21 Interest
755.00 0.00
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Grants & Bank Expenditure
Donations Current a/c Deposit a/c Date Item Cash
6/4//2020 Transfer 275.00
600.00 9-Apr-20 Caretaker expences (March 2020) 75.00
17/4/2020/ Transfer 550.00
275.00 12-May-20 Transfer 10060.00
43.00 12-May-20 Transfer 600.00
300.00 300.00 5-Jun-10 SSE
225.00 13-Jun-20 Beacon Fire Protection\Ltd
25.00 13-Jun-20 JABA Architects
2.06 9-Aug-20 SSE
10000.00 21-Aug-20 F J Weekes
5-Sep-20 F J Weekes
10060.00 5-Sep-22 J S Winder Building & Roofing) Ltd
600.00 18-Sep-20 Transfer 2500.00
1.45 23-Sep-20 J S Winder Building & Roofing) Ltd
1.12 1-Oct-20 Transfer 3500.00
5.00 7-Oct-20 Tooby's Tubular Heaters
2500.00 2500.00 8//10/2020 Capstick Carpets 13.00
3500.00 3500.00 8-Oct-20 Caretaker expences (March-September 20 60.00
0.90 9-Oct-20 Bell Contract Cleaning
0.56 14-Oct-20 Web Oil
0.21 19-Oct-20 Water Plus
4-Nov-20 SP Boiler Services
25.00 23-Nov-20 Transfer 25.00
1334.00 1334.00 4-Dec-20 J S Winder Building & Roofing) Ltd 1334.00
10-Dec-20 Transfer
29-Jan-21 Transfer 6239.21
0.08 15-Feb-21 SSE
0.06 15-Feb-21 J N & E Capstick
0.06 1-Mar-21 Water Rares 85.28
6239.21 6239.21 31-Mar-21 Web Oil
2096.00 2096.00 26-Mar-21 Transfer 2096.00
0.04
0.05
0.07
26617.21 27179.21 6.66 27412.49
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## _**Current a/c**_ 935.25 120.66 973.92 133.33 76.84 198.00 10000.00 3434.00 42.00 300.00 280.35 137.34 85.00 703.20 113.80 1551.00 204.75 19289.44 ## **Independent examiner's report on the accounts** ## **Section A Independent Examiner’s Report** **Report to the trustees/ members of** Charity Name Newbiggin-0n-Lune Public Hall **On accounts for the year ended** 31 March 2021 **Charity** 523073 **no (if any)** ## **Set out on pages** (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **31[st] March 2021** . ## **Responsibilities and basis of report** As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent** I have completed my examination. I confirm that no material **examiner's** matters have come to my attention in connection with the examination. **statement** . I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. **Date:** 16/01/2022 **Signed:** **Name:** Anneli Harrison **Relevant** ACCA. **professional qualification(s) or body (if any): Address:** 5 Shawes Drive, Anderton, Nr Chorley, Lancashire. PR6 9HR 1 **Oct 2018** **IER** ## **Section B Disclosure** **Give here brief details of any items that the examiner wishes to disclose** . 2 **Oct 2018** **IER**