Trustees. Annual Report for the period Pertod start date Day Month Year Pen(MJ end date Month From To 31 Section A Reference and administration details Charlty name Botton Memorial Hall Other names charity Is known by Reglstered charlty number Ilf any 523052 Charlty's prfnclpal addr Chapel Street Bolton Appleby in WestmorfarKI Postcode Names of tho charlty trustees who manage th• charlty D•t•• •ct•d rf notfor whol• y•ar Tru•ts• n•m• Offl¢• Illanyl Nam• ¢1 por•¢)n lor body) •ntltlgd to appolnt If•n Walter Head Christine Taylor Michael Garish Clalre Hudson Linda Alcock David Baxter Debprah Brockbank Alan Flaming Sue Kibbler Alan Mcviety Andrew Stsv•n$ Chairperson Resigned.. 7th March 2022 EleCJ.. 7th Marth 2022 Secretary Treasurer Bookings Secretary 10 Names of tho trusto08 for thè Charfty, K any. (for example. any custodlan tru8tees Name Datss acted rf not for whole ear David Hayton William Kenneth Shepherd Judith Winter David Baxter Alan Fleming
Section B Structure, governance and mana ement Descriptlon of the charitys trusts Charty Commission Scheme Type of gov8ming doGument leg. trust deed, constitulion) How the charity is constrtuted leg. trust, association. company) Trust Trustee selection methods (eg. appointed by, elected by) Elected by the majortty of the persons present at an annual meeting and entitled to vote thereat, except for casual vacancies which may be filled by the charity trustees (Committee) Section C Ob"ectives and activities Summary ofthe objects oftho charlty Set out in its govoming document The 'Hall' and any other part of the propety belonging to the Charrty to be used as a non-sectarian and non-political pla of reueation and social intercourse for the advantage or benefft of the p8rsons who r88ide in th8 Parish of Bolton and the surrounding area. Summary ofthè maln actlvities undertaken for the public banèfft in rglatlon to these objects Ilnclude wlthln thls section thé statutory doclaratlon that trustses havo had regard to thè guldance issued by the Charity Commlsslon on publlc b•neflt The chanty provides a building and recreational space for community and private groups to hire. Over the years, this has included groups such as playgroup, youth dub. badminton and bowling dubs, parish and communty meetings. fijndraising and social events and private hire for funerals, parties, fitness and sports. Section D Achievements and erformance The Trustees are aware of the Charity Commission guidance on the Publlc Bonefft test and regard that they have supported the ¢harity'8 objects for the public benefft as indicated below. Summary of the maln achl•v•ments of tha charlty durlng tho year 2021122 finally saw restrilOnS surrounding its use, which were prevalent during the Pandemic, end, enabling the Hall to be used further by the local Communrty. The regular groups such as Badminton. Bowling, the local School, Pilates and the Botton Communty Café continued and although the numbers attending were fewer than before the Pandemic, these numbers are continuing to grow. AS Can be seen in the financial review se¢tion, rental income is only Slightly down on pre-Pandemic times but the Trustees are confident this will have no detnment effect on the longewty of the Hall., and we have strong financial footing to date. The Trustees have not increased hire harges for 2023 desprte increased oil heating electricty costs. The Etertricty costs are beirNJ monitored arKI the Trustees are mindful of those going forward and canl rule out an increase in charges in the future but are conscious of the importance of the Hall. The Hall continues to be at the heart of the Community and the Trustees are pleased to report that after some negotiations with the Post Office, there is now a "pop up. outreach Post Offi each Wednesday for 2 hours
and is well patronised. This is a great asset to the Communty as the nearest Post offi is 4 miles away and there is one bus a week seNing about 360 residerrts. The Post Office has a lling Cost that it would pay for hiring a Communrty Hall and Truste8s in welcoming this asset have reduced the normal hir8 charge slightly in order that it continués. The retum of the regular Film night has been VlcOmed and reontly attracted larger numbers than nomial. There are plans in April 23 to hold not only a film event but a Classic ¢ar rally to raise further funds for the Hall's redevelopment. The hire of the Hall for the likes of Christmas and Birthday parties is still to reach pre-Pandemi¢ levels but the Hall continues to be hired an average of 5 days out of 7. The Trustees are happy to report that Sin the last report, Grant funding was obtained from the National Lottery totalling £27000, Eden District Council development funding of £10000, donations from various residents, the C¢)mmunty Café, 110v+S Trust, Parish Council, Centenary Raffle and Bonfire night. all of which has enabled the building of th8 large Car Park adIanI to the Hall. being Phase 1 of the redevelopment of the Hall. Th8 Car Park is 90% completed as of this report and will be fully completed by May 23. This has been a topi¢ of residerfs conversations, all of which has been positive as trY can now see that work is iwinning on the redevelopment of the Hall. The Trustees and the resKlerrts are aware that the ne phase, which is the extension and refuTbishment of the Hall will take time due to the costing. However, there is certainly an appetite for this and the old saying 'where there's a will there's a way" has been proven corrert. Furthèr fund-raising activities are being organised as are enquiries in obtaining further Grant aid. The Trustees are acutely aware du8 to the present Financial Crisis we all face that fundiThJ wll take some time. Summary ofthe maln achievemonts of the charfty during tha year (continued) The Hall continues to be a 'Warm Hub '8very Tue8day at the well- established Communty Café and the Trustees are confident that the Hall 11 grow in its patronage over the forthcoming years. In condusion 2022 has not been wrthout some challenges, especially surrounding planning and grant applications. however as we all put the Pandemic behind us, the Trustees all feel positive in the year ahead and the Hall remains at the centre of the Communit Financial review Section E Brief statement of th• charity's poli¢y on reserves The reserves pollcy that at least 1 year's expenseslrunning costs are set aside so that rf the hall is unable to operate for rental purposes or rf unexpected repairs are neSsary, that the financial commitments can be met. The next financial years, running Costs are estimated to be around £7,969. In addrtion to this, unresth'cted funds are set aside for larger caprtal projects, it is anticipated that extensive roof repairs will need to be undertaken in the not too distant fijture along with additional dev81opment by way of an extension to the premises. Therefore, at the end of this current finanoal year £14,723 is considered to be set aside for caprtal projects. £1.118 is held as a restricted fund in connects'on with the hall development as a result of residual communty donations made during 2022.Therefore, the Trustees feel that they currentty meet the charity's wth balances held at the erxl of the ear startdin at £23,810. Details of any funds materlally in deficlt No deftit
Furitier financial revlaw dètsils (Optional inf0Mfi Funds The charitys principal sour¢e of funding is from wtal income, however thrs figure has not yet retumed to pre•covid velS desprte the implementation of a price increase in May 2022. The 2022 fyure was £3,080 compared to a 2019 figure of £4,lJ)4. You may choose to include additional inforniation, where relevant aboui.. the charity's principal sources of funds (induding any fundraising)- how expenditure has supported the key objectives of the charrty", investment policy and objectives including any ethical investment policy adopted. The income from Recyding Credib and F88d In Tariff earned through Ihe electrtc produced through the Photo Voltaic panels are also an imF)Ortant fomi of income for the charity. This year. these amounted to a total sum of £1,710 from FIT income and £408 from recycliro credits" income from recyclirKJ has tthn sporadic over recent years however payments appear to have caught up wrth during 2022. Expendltur• Expenditure has ensured that the 'Hall' has b*n maintained in good condrtion to ensure that tl is avadable for use by the MMunity of Bolton. Inveslment policy Mon$ held are 'inve5bJ' In a savings account vth Barclays Bank and in a 'Tern' account wth the Cumberfand Building Society. There is both a Current and a Savings Account with Barclays. An automatic transfer facilty ensures that the current aOunt does not overdraw (assuming that there are lunds in the savings account) whilst maintaining onty short term Wofkn'ng capttal requirements in Ihe current ac<x)unt arhy maxirnises the opportunity to eam intsrest. Interést rates have continued to be very low,. £65 has been eamed during 2022 which is £7 down on 2021 however credit balances have been reduced as restricted furKJs Tesery6s have been expended. Interest rates are due to increas8 in 2023 80 interest eamed should improv8 a8 long as 8imllar balances are held. Investment 1$ wnstsntly under review: funds are managed beeen the Cumb8rland Building Soaety and the Barclays accounts in order to ensure the hhest rate of interest is attracted whilst funds remain as accessible as a ro ate. Section F Other optional information Section G Declaration The trustses declare that thèy have approved the tru$tses' report al)ov•. Slgnod on behalf of the charity's trustees Slgnaturels) Full name(s) Position {eg Secretary, Chair. Walter Head Claire Hudson Chair Treasurer Date 6° Marth 2023 6th March 2023
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CHARITY COMMISSION FOR ENGLAND AND WALES Independent examine.r's report on the accounts Section A Independent Examiner's Report Report lo the trusteesl members of BOLTON MEMORIAL HALL On accounts for the y8ar ended 31ST DECEMBER 2022 Charity no (if any) 523052 Set oul on pages LF7 ,. SqL&o< I report to the trustees on my examination of the accounts of the above charity ('the Trust.) for the year ended 3111212022. Responslbilities and As the charity trustees of the Trust. you are rèsponsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 ('Ihe Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying oul my examination, I have followed the applicable Directions given by the Charity Commission under section 145{5)Ibl of th8 Ad. I have completed my examination. I confimi that no material matters have come to my attention (other than that disclosed below ") in connection with the examination which gives me Cause to believe that in, any material respe¢l'. accounting records were not kept in accordance with section 130 of the Acl or the accounts do not accord with the accounling records Independent examinerf8 ststement I have no concerns and have come across no other matters in connection with the examination to whi¢h attention should be drawn in order to enable proper understanding of the accounts to be reached. Please delele the words in Ihe brackets if th8y do not apply. Slgned: Date: 7-/U-202 Name: Relevant professlonal qualification(sl or body Ilf any): Address: IL *foL crf/6 6A IER
Section B Disclosure Only cornplete ifthe examiner needs lo highlight matters of concern {see CC32, Independent examination of charty accounts". directions and guidance for examiners). Give here brief details of any items that the examlner wishes to disclose. IER