Charity registration number 523045
WARWICKSHIRE COUNTY FEDERATION OF YOUNG FARMERS CLUBS
ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 AUGUST 2023
WARWICKSHIRE COUNTY FEDERATION OF YOUNG FARMERS CLUBS
LEGAL AND ADMINISTRATIVE INFORMATION
Trustees J Swinfen Miss E Carvell Miss M Bailey M Ingram A Ross W Rowland (Appointed 13 October 2022) G Payne (Appointed 13 October 2022) Jakub Kedziora (Appointed 13 October 2022) J Gibson (Appointed 13 October 2022) D Odell (Appointed 13 October 2022) A Lynch (Appointed 13 October 2022) A Barnes (Appointed 13 October 2022) H Lowe (Appointed 13 October 2022) J Hall-Webley (Appointed 13 October 2022) K Walsh (Appointed 13 October 2022) H Russel (Appointed 13 October 2022) I Mason (Appointed 13 October 2022) B Vose (Appointed 13 October 2022) J Pointon (Appointed 13 October 2022) C Beaty Charity number 523045 Principal address YFC Centre Tenth Street Stoneleigh Park Kenilworth Warwickshire CV8 2LG Independent examiner Burgis & Bullock 8 Elm Court Arden Street Stratford upon Avon CV37 6PA
WARWICKSHIRE COUNTY FEDERATION OF YOUNG FARMERS CLUBS
CONTENTS
| Page | |
|---|---|
| Trustees' report | 1 - 4 |
| Independent examiner's report | 5 |
| Statement of financial activities | 6 |
| Balance sheet | 7 |
| Notes to the financial statements | 8 - 17 |
WARWICKSHIRE COUNTY FEDERATION OF YOUNG FARMERS CLUBS
TRUSTEES' REPORT
FOR THE YEAR ENDED 31 AUGUST 2023
The trustees present their annual report and financial statements for the year ended 31 August 2023.
The accounts have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the charity's constitution adopted 1937 as amended 12th November 1971 and 17th November 2006, the Charities Act 2011 and the Statement of Recommended Practice, "Accounting and Reporting by Charities", updated 1 January 2019.
Objectives and activities
The object of the County federation is to :
-
advance the education of young members of the public at large in agriculture, home crafts, country life and related subjects.
-
in the interests of the social welfare of such members, to provide and promote the provision of facilities for recreation and other leisure time occupations, being facilities which will improve their conditions of life and will assist in the development of their spiritual and mental capacities, self reliance and individual responsibility so that they may grow to full maturity as individuals and members of the community.
The trustees have paid due regard to guidance issued by the Charity Commission regarding public benefit in deciding what activities the charity should undertake.
Public Benefit
With members often living in rural and isolated areas, WFYFC gives those members a chance to be a part of a wider community with a network of like-minded individuals. It provides invaluable life lessons for those that wish to harness them such as public speaking skills, accounting skills and many, many more. In normal circumstances, the committees within WFYFC work hard to raise money to support not only it’s members through activities and competitions, but to also raise money to donate to charities. The county also helps to facilitate its' clubs to raise money for charities and other local causes - and through this provides support for the public.
Financial review
2022 – 23 has been financially one of the best years in recent times with a turnover of £92,295. The amount of fundraising events and the attendance to those events has helped raise a record amount of money for the Charity.
The charity has managed to rebuild the cash reserves expended throughout COVID and provide a very strong financial position moving forward.
Although inflation has been high the Charity has not been severely impacted and has been able to hold off increasing prices to members.
We feel the Charity is in very good stead for the future.
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WARWICKSHIRE COUNTY FEDERATION OF YOUNG FARMERS CLUBS
TRUSTEES' REPORT (CONTINUED)
FOR THE YEAR ENDED 31 AUGUST 2023
It is the policy of the charity that unrestricted funds which have not been designated for a specific use should be maintained at a level equivalent to between three and six month’s expenditure. The trustees considers that reserves at this level will ensure that, in the event of a significant drop in funding, they will be able to continue the charity’s current activities while consideration is given to ways in which additional funds may be raised.
At 31st August 2023 total reserves stood at £78,721. These include Designated funds of £26,447 split as following; £10,460 for potential future lease or purchase costs of new premises, £3,987 for use in training and similar costs (Arc reserve), £12,000 set aside as savings and only to be used when Trustees deem necessary. Designated funds balances are retained within the NS&I Bank Account. The remaining £52,274 are general Unrestricted funds to be used in ongoing furtherance of charitable activities.
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WARWICKSHIRE COUNTY FEDERATION OF YOUNG FARMERS CLUBS
TRUSTEES' REPORT (CONTINUED)
FOR THE YEAR ENDED 31 AUGUST 2023
Structure, governance and management
The charity was established by a charitable trust deed in 1937 which was amended 12th November 1971.
| The trustees who served during the year and up to the date of signature of the financial statements were: | The trustees who served during the year and up to the date of signature of the financial statements were: |
|---|---|
| Miss E Smith | (Resigned 13 October 2022) |
| R Mitchell | (Resigned 13 October 2022) |
| F Townsend | (Resigned 13 October 2022) |
| Mrs C Royle | (Resigned 13 October 2022) |
| J Swinfen | |
| M Lennon | (Resigned 13 October 2022) |
| L Betteridge | (Resigned 13 October 2022) |
| Miss A Eales | (Resigned 13 October 2022) |
| C Thompson | (Resigned 13 October 2022) |
| Miss E Carvell | |
| Miss M Bailey | |
| M Ingram | |
| A Ross | |
| H Armstrong | (Resigned 13 October 2022) |
| W Rowland | (Appointed 13 October 2022) |
| G Payne | (Appointed 13 October 2022) |
| Jakub Kedziora | (Appointed 13 October 2022) |
| J Gibson | (Appointed 13 October 2022) |
| D Odell | (Appointed 13 October 2022) |
| A Lynch | (Appointed 13 October 2022) |
| A Barnes | (Appointed 13 October 2022) |
| H Lowe | (Appointed 13 October 2022) |
| J Hall-Webley | (Appointed 13 October 2022) |
| K Walsh | (Appointed 13 October 2022) |
| H Russel | (Appointed 13 October 2022) |
| I Mason | (Appointed 13 October 2022) |
| B Vose | (Appointed 13 October 2022) |
| J Pointon | (Appointed 13 October 2022) |
| C Beaty |
The Trustees are elected annually at the first Executive Meeting following the Annual General Meeting which aims to be held in November.
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WARWICKSHIRE COUNTY FEDERATION OF YOUNG FARMERS CLUBS
TRUSTEES' REPORT (CONTINUED)
FOR THE YEAR ENDED 31 AUGUST 2023
The Federation is administrated by the Executive Committee, which is made up of two representatives from every affiliated Young Farmers Club within the County of Warwickshire together with County Officers, Vice Presidents and co-opted members. Only the two representatives from each Club may vote on this committee.
The day to day running's of the federation is managed by the County President, the Chairman, the Vice Chairman, the Treasurer and the County Administrator (an employed member of staff).
Three other Committees have existed during the current financial year, those being Finance and Organisation Committee, Activates Committee and Rally Committee. These committees concentrate on the detailed work of their respective responsibilities and report to the Executive Committee.
The trustees' report was approved by the Board of Trustees.
..............................
M Ingram Trustee Dated: .........................
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WARWICKSHIRE COUNTY FEDERATION OF YOUNG FARMERS CLUBS
INDEPENDENT EXAMINER'S REPORT
TO THE TRUSTEES OF WARWICKSHIRE COUNTY FEDERATION OF YOUNG FARMERS CLUBS
I report to the trustees on my examination of the financial statements of Warwickshire County Federation of Young Farmers Clubs (the charity) for the year ended 31 August 2023.
Responsibilities and basis of report
As the trustees of the charity you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011 (the 2011 Act).
I report in respect of my examination of the charity’s financial statements carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
Independent examiner's statement
Your attention is drawn to the fact that the charity has prepared financial statements in accordance with Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) in preference to the Accounting and Reporting by Charities: Statement of Recommended Practice issued on 1 April 2005 which is referred to in the extant regulations but has now been withdrawn.
I understand that this has been done in order for financial statements to provide a true and fair view in accordance with Generally Accepted Accounting Practice effective for reporting periods beginning on or after 1 January 2019.
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
1 accounting records were not kept in respect of the charity as required by section 130 of the 2011 Act; or
-
2 the financial statements do not accord with those records; or
-
3 the financial statements do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.
Wende Hubbard FCCA
Burgis & Bullock 8 Elm Court Arden Street Stratford upon Avon CV37 6PA
Dated: .........................
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WARWICKSHIRE COUNTY FEDERATION OF YOUNG FARMERS CLUBS
STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT
FOR THE YEAR ENDED 31 AUGUST 2023
| Unrestricted Unrestricted funds funds general designated 2023 2023 Notes £ £ Income from: Donations and legacies 2 23,208 - Fundraising 3 68,727 - Investments 4 360 - Total income 92,295 - Expenditure on: Raising funds 5 2,833 - Charitable activities 6 73,209 - Total expenditure 76,042 - Net income for the year/ Net movement in funds 16,253 - Fund balances at 1 September 2022 36,021 26,447 Fund balances at 31 August 2023 52,274 26,447 |
Total Unrestricted Unrestricted funds funds general designated 2023 2022 2022 £ £ £ 23,208 18,986 - 68,727 37,204 - 360 258 - 92,295 56,448 - 2,833 - - 73,209 38,743 - 76,042 38,743 - 16,253 17,705 - 62,468 18,316 26,447 78,721 36,021 26,447 |
Total 2022 £ 18,986 37,204 258 |
|---|---|---|
| 56,448 | ||
| - | ||
| 38,743 | ||
| 38,743 | ||
| 17,705 44,763 |
||
| 62,468 |
The statement of financial activities includes all gains and losses recognised in the year.
All income and expenditure derive from continuing activities.
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WARWICKSHIRE COUNTY FEDERATION OF YOUNG FARMERS CLUBS
BALANCE SHEET
AS AT 31 AUGUST 2023
| 2023 Notes £ Fixed assets Tangible assets 11 Current assets Debtors 12 31,505 Investments 13 2,180 Cash at bank and in hand 56,244 89,929 Creditors: amounts falling due within one year 15 (11,843) Net current assets Total assets less current liabilities Income funds Unrestricted funds Designated funds 16 26,447 General unrestricted funds 52,274 |
2022 £ £ 635 29,655 2,110 44,125 75,890 (14,269) 78,086 78,721 26,447 36,021 78,721 78,721 |
£ 847 61,621 |
|---|---|---|
| 62,468 | ||
| 62,468 | ||
| 62,468 |
The financial statements were approved by the Trustees on .........................
| .............................. | .............................. |
|---|---|
| M Ingram | C Beaty |
| Trustee | Trustee |
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WARWICKSHIRE COUNTY FEDERATION OF YOUNG FARMERS CLUBS
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 AUGUST 2023
1 Accounting policies
Charity information
Warwickshire County Federation of Young Farmers Clubs is an unincorporated charity, based in England and Wales, established by a charitable trust deed in 1937. The charity's principal address is YFC Centre, Tenth Street, Stoneleigh Park, Kenilworth, Warwickshire, CV8 2LG.
1.1 Accounting convention
The financial statements have been prepared in accordance with the charity's constitution, the Charities Act 2011 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)". The charity is a Public Benefit Entity as defined by FRS 102.
The charity has taken advantage of the provisions in the SORP for charities applying FRS 102 Update Bulletin 1 not to prepare a Statement of Cash Flows.
The financial statements have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a true and fair view. This departure has involved following the Statement of Recommended Practice for charities applying FRS 102 rather than the version of the Statement of Recommended Practice which is referred to in the Regulations but which has since been withdrawn.
The financial statements are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £.
The financial statements have been prepared under the historical cost convention. The principal accounting policies adopted are set out below.
1.2 Going concern
At the time of approving the financial statements, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the trustees continue to adopt the going concern basis of accounting in preparing the financial statements.
1.3 Charitable funds
Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives.
1.4 Income
Income is recognised when the charity is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received.
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WARWICKSHIRE COUNTY FEDERATION OF YOUNG FARMERS CLUBS
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 AUGUST 2023
1 Accounting policies
(Continued)
Membership subscriptions are recognised over the year in which it they relate. Cash donations are recognised on receipt. Other donations are recognised once the charity has been notified of the donation, unless performance conditions require deferral of the amount.
Government grants are recognised at the fair value of the asset received or receivable when there is reasonable assurance that the grant conditions will be met and the grants will be received.
Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources. Central staff costs are allocated on the basis of time spent, and depreciation charges are allocated on the portion of the asset’s use.
1.5 Tangible fixed assets
Tangible fixed assets are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impairment losses.
Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following bases:
Fixtures, fittings & equipment 25% reducing balance
The gain or loss arising on the disposal of an asset is determined as the difference between the sale proceeds and the carrying value of the asset, and is recognised in the statement of financial activities.
1.6 Impairment of fixed assets
At each reporting end date, the charity reviews the carrying amounts of its tangible assets to determine whether there is any indication that those assets have suffered an impairment loss. If any such indication exists, the recoverable amount of the asset is estimated in order to determine the extent of the impairment loss (if any).
1.7 Cash and cash equivalents
Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.
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WARWICKSHIRE COUNTY FEDERATION OF YOUNG FARMERS CLUBS
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 AUGUST 2023
1 Accounting policies
(Continued)
1.8 Financial instruments
The charity has elected to apply the provisions of Section 11 ‘Basic Financial Instruments’ and Section 12 ‘Other Financial Instruments Issues’ of FRS 102 to all of its financial instruments.
Financial instruments are recognised in the charity's balance sheet when the charity becomes party to the contractual provisions of the instrument.
Financial assets and liabilities are offset, with the net amounts presented in the financial statements, when there is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously.
Basic financial assets
Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised.
Basic financial liabilities
Basic financial liabilities, including creditors and bank loans are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future payments discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised.
Debt instruments are subsequently carried at amortised cost, using the effective interest rate method.
Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. Trade creditors are recognised initially at transaction price and subsequently measured at amortised cost using the effective interest method.
Derecognition of financial liabilities
Financial liabilities are derecognised when the charity’s contractual obligations expire or are discharged or cancelled.
1.9 Employee benefits
The cost of any unused holiday entitlement is recognised in the period in which the employee’s services are received.
Termination benefits are recognised immediately as an expense when the charity is demonstrably committed to terminate the employment of an employee or to provide termination benefits.
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WARWICKSHIRE COUNTY FEDERATION OF YOUNG FARMERS CLUBS
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 AUGUST 2023
1 Accounting policies
(Continued)
1.10 Retirement benefits
Payments to defined contribution retirement benefit schemes are charged as an expense as they fall due.
2 Donations and legacies
| Unrestricted Unrestricted | Unrestricted Unrestricted | |
|---|---|---|
| funds | funds | |
| general | general | |
| 2023 | 2022 | |
| £ | £ | |
| Donations and gifts | 8,052 | 3,550 |
| Members subscriptions | 28,978 | 22,242 |
| Less: deferred income | (13,822) | (6,806) |
| 23,208 | 18,986 | |
| Fundraising | ||
| Unrestricted | Unrestricted | |
| funds | funds | |
| general | general | |
| 2023 | 2022 | |
| £ | £ | |
| Competitions & fundraising | 68,727 | 37,204 |
| Investments | ||
| Unrestricted Unrestricted | ||
| funds | funds | |
| general | general | |
| 2023 | 2022 | |
| £ | £ | |
| Interest receivable | 360 | 258 |
3 Fundraising
4 Investments
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WARWICKSHIRE COUNTY FEDERATION OF YOUNG FARMERS CLUBS
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 AUGUST 2023
5 Raising funds
| Unrestricted funds general 2023 £ Fundraising costs Donation paid to Molly Olly's Wishes 2,833 2,833 |
Total 2022 £ - |
|---|---|
| - |
6 Charitable activities
| Staff costs | Staff costs | |
|---|---|---|
| 2023 | 2022 | |
| £ | £ | |
| Staff costs | 13,361 | 13,587 |
| Depreciation and impairment | 212 | 282 |
| Competitions | 51,408 | 20,304 |
| Insurance | 215 | 219 |
| Postage, telephone, stationery & office expenses | 4,224 | 2,805 |
| Bank charges | 87 | 123 |
| 69,507 | 37,320 | |
| Share of governance costs (see note 7) | 3,702 | 1,423 |
| 73,209 | 38,743 |
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WARWICKSHIRE COUNTY FEDERATION OF YOUNG FARMERS CLUBS
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 AUGUST 2023
7 Support costs
| Support costs Governance costs £ £ Independent Examination fees - 1,598 Legal and professional - 2,104 - 3,702 Analysed between Charitable activities - 3,702 |
2023 £ 1,598 2,104 3,702 3,702 |
2022 £ 1,423 - |
|---|---|---|
| 1,423 | ||
| 1,423 |
8 Trustees
None of the trustees (or any persons connected with them) received any remuneration during the year, but 4 Trustees were reimbursed a total of £13,300 incurred on behalf of fundraising expenses (2022- 0 were reimbursed £0).
9 Employees
The average monthly number of employees during the year was:
| 2023 | 2022 | |
|---|---|---|
| Number | Number | |
| 1 | 1 | |
| Employment costs | 2023 | 2022 |
| £ | £ | |
| Wages and salaries | 13,361 | 13,587 |
There were no employees whose annual remuneration was more than £60,000.
10 Taxation
The charity is exempt from tax on income and gains falling within section 505 of the Taxes Act 1988 or section 252 of the Taxationof Chargeable Gains Act 1992 to the extent that these are applied to its charitable objects.
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WARWICKSHIRE COUNTY FEDERATION OF YOUNG FARMERS CLUBS
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 AUGUST 2023
11 Tangible fixed assets
| Cost At 1 September 2022 At 31 August 2023 Depreciation and impairment At 1 September 2022 Depreciation charged in the year At 31 August 2023 Carrying amount At 31 August 2023 At 31 August 2022 12 Debtors Amounts falling due within one year: Amounts due from members Prepayments and accrued income 13 Current asset investments Unlisted investments |
Fixtures, fittings & equipment £ 2,632 2,632 1,785 212 1,997 635 847 2023 2022 £ £ 31,505 24,435 - 5,220 31,505 29,655 2023 2022 £ £ 2,180 2,110 |
Fixtures, fittings & equipment £ 2,632 2,632 1,785 212 1,997 635 847 2023 2022 £ £ 31,505 24,435 - 5,220 31,505 29,655 2023 2022 £ £ 2,180 2,110 |
|---|---|---|
| 2,632 | ||
| 1,785 212 |
||
| 1,997 | ||
| 635 | ||
| 847 | ||
| 2022 £ 24,435 5,220 |
||
| 29,655 | ||
| 2022 £ 2,110 |
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WARWICKSHIRE COUNTY FEDERATION OF YOUNG FARMERS CLUBS
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 AUGUST 2023
14 Cash at bank and at hand
| HSBC current account NS&I Investment account Virgin money account Petty cash account |
2023 £ 13,868 29,353 11,507 1,516 56,244 |
2022 £ 12,586 29,063 - 2,476 |
|---|---|---|
| 44,125 |
15 Creditors: amounts falling due within one year
| Creditors: amounts falling due within one year | ||
|---|---|---|
| Creditors Other creditors Accruals and deferred income |
2023 £ 10,417 - 1,426 11,843 |
2022 £ 9,227 2,551 2,491 |
| 14,269 |
16 Designated funds
The income funds of the charity include the following designated funds which have been set aside out of unrestricted funds by the trustees for specific purposes:
| Movement | Movement | ||||
|---|---|---|---|---|---|
| in funds | in funds | ||||
| Balance at | Incoming | Balance at | Incoming | Balance at | |
| 1 September | resources | 1 September | resources | 31 August 2023 | |
| 2021 | 2022 | ||||
| £ | £ | £ | £ | £ | |
| General Reserve | 12,000 | - | 12,000 | - | 12,000 |
| Building Fund | 10,460 | - | 10,460 | - | 10,460 |
| Arc Reserve | 3,987 | - | 3,987 | - | 3,987 |
| 26,447 | - | 26,447 | - | 26,447 |
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WARWICKSHIRE COUNTY FEDERATION OF YOUNG FARMERS CLUBS
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 AUGUST 2023
| 17 Analysis of net assets between funds Unrestricted funds Designated 2023 2023 £ £ Fund balances at 31 August 2023 are represented by: Tangible assets 635 - Current assets/(liabilities) 51,639 26,447 52,274 26,447 |
Total Unrestricted funds Designated 2023 2022 2022 £ £ £ 635 847 - 78,086 35,174 26,447 78,721 36,021 26,447 |
Total 2022 £ 847 61,621 |
|---|---|---|
| 62,468 |
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WARWICKSHIRE COUNTY FEDERATION OF YOUNG FARMERS CLUBS
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 AUGUST 2023
18 Related party transactions
There were no related party transactions during the year.
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Charity registration number 523045
WARWICKSHIRE COUNTY FEDERATION OF YOUNG FARMERS CLUBS
ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 AUGUST 2023
WARWICKSHIRE COUNTY FEDERATION OF YOUNG FARMERS CLUBS
LEGAL AND ADMINISTRATIVE INFORMATION
Trustees J Swinfen Miss E Carvell Miss M Bailey M Ingram A Ross W Rowland (Appointed 13 October 2022) G Payne (Appointed 13 October 2022) Jakub Kedziora (Appointed 13 October 2022) J Gibson (Appointed 13 October 2022) D Odell (Appointed 13 October 2022) A Lynch (Appointed 13 October 2022) A Barnes (Appointed 13 October 2022) H Lowe (Appointed 13 October 2022) J Hall-Webley (Appointed 13 October 2022) K Walsh (Appointed 13 October 2022) H Russel (Appointed 13 October 2022) I Mason (Appointed 13 October 2022) B Vose (Appointed 13 October 2022) J Pointon (Appointed 13 October 2022) C Beaty Charity number 523045 Principal address YFC Centre Tenth Street Stoneleigh Park Kenilworth Warwickshire CV8 2LG Independent examiner Burgis & Bullock 8 Elm Court Arden Street Stratford upon Avon CV37 6PA
WARWICKSHIRE COUNTY FEDERATION OF YOUNG FARMERS CLUBS
CONTENTS
| Page | |
|---|---|
| Trustees' report | 1 - 4 |
| Independent examiner's report | 5 |
| Statement of financial activities | 6 |
| Balance sheet | 7 |
| Notes to the financial statements | 8 - 17 |
WARWICKSHIRE COUNTY FEDERATION OF YOUNG FARMERS CLUBS
TRUSTEES' REPORT
FOR THE YEAR ENDED 31 AUGUST 2023
The trustees present their annual report and financial statements for the year ended 31 August 2023.
The accounts have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the charity's constitution adopted 1937 as amended 12th November 1971 and 17th November 2006, the Charities Act 2011 and the Statement of Recommended Practice, "Accounting and Reporting by Charities", updated 1 January 2019.
Objectives and activities
The object of the County federation is to :
-
advance the education of young members of the public at large in agriculture, home crafts, country life and related subjects.
-
in the interests of the social welfare of such members, to provide and promote the provision of facilities for recreation and other leisure time occupations, being facilities which will improve their conditions of life and will assist in the development of their spiritual and mental capacities, self reliance and individual responsibility so that they may grow to full maturity as individuals and members of the community.
The trustees have paid due regard to guidance issued by the Charity Commission regarding public benefit in deciding what activities the charity should undertake.
Public Benefit
With members often living in rural and isolated areas, WFYFC gives those members a chance to be a part of a wider community with a network of like-minded individuals. It provides invaluable life lessons for those that wish to harness them such as public speaking skills, accounting skills and many, many more. In normal circumstances, the committees within WFYFC work hard to raise money to support not only it’s members through activities and competitions, but to also raise money to donate to charities. The county also helps to facilitate its' clubs to raise money for charities and other local causes - and through this provides support for the public.
Financial review
2022 – 23 has been financially one of the best years in recent times with a turnover of £92,295. The amount of fundraising events and the attendance to those events has helped raise a record amount of money for the Charity.
The charity has managed to rebuild the cash reserves expended throughout COVID and provide a very strong financial position moving forward.
Although inflation has been high the Charity has not been severely impacted and has been able to hold off increasing prices to members.
We feel the Charity is in very good stead for the future.
- 1 -
WARWICKSHIRE COUNTY FEDERATION OF YOUNG FARMERS CLUBS
TRUSTEES' REPORT (CONTINUED)
FOR THE YEAR ENDED 31 AUGUST 2023
It is the policy of the charity that unrestricted funds which have not been designated for a specific use should be maintained at a level equivalent to between three and six month’s expenditure. The trustees considers that reserves at this level will ensure that, in the event of a significant drop in funding, they will be able to continue the charity’s current activities while consideration is given to ways in which additional funds may be raised.
At 31st August 2023 total reserves stood at £78,721. These include Designated funds of £26,447 split as following; £10,460 for potential future lease or purchase costs of new premises, £3,987 for use in training and similar costs (Arc reserve), £12,000 set aside as savings and only to be used when Trustees deem necessary. Designated funds balances are retained within the NS&I Bank Account. The remaining £52,274 are general Unrestricted funds to be used in ongoing furtherance of charitable activities.
- 2 -
WARWICKSHIRE COUNTY FEDERATION OF YOUNG FARMERS CLUBS
TRUSTEES' REPORT (CONTINUED)
FOR THE YEAR ENDED 31 AUGUST 2023
Structure, governance and management
The charity was established by a charitable trust deed in 1937 which was amended 12th November 1971.
| The trustees who served during the year and up to the date of signature of the financial statements were: | The trustees who served during the year and up to the date of signature of the financial statements were: |
|---|---|
| Miss E Smith | (Resigned 13 October 2022) |
| R Mitchell | (Resigned 13 October 2022) |
| F Townsend | (Resigned 13 October 2022) |
| Mrs C Royle | (Resigned 13 October 2022) |
| J Swinfen | |
| M Lennon | (Resigned 13 October 2022) |
| L Betteridge | (Resigned 13 October 2022) |
| Miss A Eales | (Resigned 13 October 2022) |
| C Thompson | (Resigned 13 October 2022) |
| Miss E Carvell | |
| Miss M Bailey | |
| M Ingram | |
| A Ross | |
| H Armstrong | (Resigned 13 October 2022) |
| W Rowland | (Appointed 13 October 2022) |
| G Payne | (Appointed 13 October 2022) |
| Jakub Kedziora | (Appointed 13 October 2022) |
| J Gibson | (Appointed 13 October 2022) |
| D Odell | (Appointed 13 October 2022) |
| A Lynch | (Appointed 13 October 2022) |
| A Barnes | (Appointed 13 October 2022) |
| H Lowe | (Appointed 13 October 2022) |
| J Hall-Webley | (Appointed 13 October 2022) |
| K Walsh | (Appointed 13 October 2022) |
| H Russel | (Appointed 13 October 2022) |
| I Mason | (Appointed 13 October 2022) |
| B Vose | (Appointed 13 October 2022) |
| J Pointon | (Appointed 13 October 2022) |
| C Beaty |
The Trustees are elected annually at the first Executive Meeting following the Annual General Meeting which aims to be held in November.
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WARWICKSHIRE COUNTY FEDERATION OF YOUNG FARMERS CLUBS
TRUSTEES' REPORT (CONTINUED)
FOR THE YEAR ENDED 31 AUGUST 2023
The Federation is administrated by the Executive Committee, which is made up of two representatives from every affiliated Young Farmers Club within the County of Warwickshire together with County Officers, Vice Presidents and co-opted members. Only the two representatives from each Club may vote on this committee.
The day to day running's of the federation is managed by the County President, the Chairman, the Vice Chairman, the Treasurer and the County Administrator (an employed member of staff).
Three other Committees have existed during the current financial year, those being Finance and Organisation Committee, Activates Committee and Rally Committee. These committees concentrate on the detailed work of their respective responsibilities and report to the Executive Committee.
The trustees' report was approved by the Board of Trustees.
..............................
M Ingram Trustee Dated: .........................
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WARWICKSHIRE COUNTY FEDERATION OF YOUNG FARMERS CLUBS
INDEPENDENT EXAMINER'S REPORT
TO THE TRUSTEES OF WARWICKSHIRE COUNTY FEDERATION OF YOUNG FARMERS CLUBS
I report to the trustees on my examination of the financial statements of Warwickshire County Federation of Young Farmers Clubs (the charity) for the year ended 31 August 2023.
Responsibilities and basis of report
As the trustees of the charity you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011 (the 2011 Act).
I report in respect of my examination of the charity’s financial statements carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
Independent examiner's statement
Your attention is drawn to the fact that the charity has prepared financial statements in accordance with Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) in preference to the Accounting and Reporting by Charities: Statement of Recommended Practice issued on 1 April 2005 which is referred to in the extant regulations but has now been withdrawn.
I understand that this has been done in order for financial statements to provide a true and fair view in accordance with Generally Accepted Accounting Practice effective for reporting periods beginning on or after 1 January 2019.
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
1 accounting records were not kept in respect of the charity as required by section 130 of the 2011 Act; or
-
2 the financial statements do not accord with those records; or
-
3 the financial statements do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.
Wende Hubbard FCCA
Burgis & Bullock 8 Elm Court Arden Street Stratford upon Avon CV37 6PA
Dated: .........................
- 5 -
WARWICKSHIRE COUNTY FEDERATION OF YOUNG FARMERS CLUBS
STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT
FOR THE YEAR ENDED 31 AUGUST 2023
| Unrestricted Unrestricted funds funds general designated 2023 2023 Notes £ £ Income from: Donations and legacies 2 23,208 - Fundraising 3 68,727 - Investments 4 360 - Total income 92,295 - Expenditure on: Raising funds 5 2,833 - Charitable activities 6 73,209 - Total expenditure 76,042 - Net income for the year/ Net movement in funds 16,253 - Fund balances at 1 September 2022 36,021 26,447 Fund balances at 31 August 2023 52,274 26,447 |
Total Unrestricted Unrestricted funds funds general designated 2023 2022 2022 £ £ £ 23,208 18,986 - 68,727 37,204 - 360 258 - 92,295 56,448 - 2,833 - - 73,209 38,743 - 76,042 38,743 - 16,253 17,705 - 62,468 18,316 26,447 78,721 36,021 26,447 |
Total 2022 £ 18,986 37,204 258 |
|---|---|---|
| 56,448 | ||
| - | ||
| 38,743 | ||
| 38,743 | ||
| 17,705 44,763 |
||
| 62,468 |
The statement of financial activities includes all gains and losses recognised in the year.
All income and expenditure derive from continuing activities.
- 6 -
WARWICKSHIRE COUNTY FEDERATION OF YOUNG FARMERS CLUBS
BALANCE SHEET
AS AT 31 AUGUST 2023
| 2023 Notes £ Fixed assets Tangible assets 11 Current assets Debtors 12 31,505 Investments 13 2,180 Cash at bank and in hand 56,244 89,929 Creditors: amounts falling due within one year 15 (11,843) Net current assets Total assets less current liabilities Income funds Unrestricted funds Designated funds 16 26,447 General unrestricted funds 52,274 |
2022 £ £ 635 29,655 2,110 44,125 75,890 (14,269) 78,086 78,721 26,447 36,021 78,721 78,721 |
£ 847 61,621 |
|---|---|---|
| 62,468 | ||
| 62,468 | ||
| 62,468 |
The financial statements were approved by the Trustees on .........................
| .............................. | .............................. |
|---|---|
| M Ingram | C Beaty |
| Trustee | Trustee |
- 7 -
WARWICKSHIRE COUNTY FEDERATION OF YOUNG FARMERS CLUBS
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 AUGUST 2023
1 Accounting policies
Charity information
Warwickshire County Federation of Young Farmers Clubs is an unincorporated charity, based in England and Wales, established by a charitable trust deed in 1937. The charity's principal address is YFC Centre, Tenth Street, Stoneleigh Park, Kenilworth, Warwickshire, CV8 2LG.
1.1 Accounting convention
The financial statements have been prepared in accordance with the charity's constitution, the Charities Act 2011 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)". The charity is a Public Benefit Entity as defined by FRS 102.
The charity has taken advantage of the provisions in the SORP for charities applying FRS 102 Update Bulletin 1 not to prepare a Statement of Cash Flows.
The financial statements have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a true and fair view. This departure has involved following the Statement of Recommended Practice for charities applying FRS 102 rather than the version of the Statement of Recommended Practice which is referred to in the Regulations but which has since been withdrawn.
The financial statements are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £.
The financial statements have been prepared under the historical cost convention. The principal accounting policies adopted are set out below.
1.2 Going concern
At the time of approving the financial statements, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the trustees continue to adopt the going concern basis of accounting in preparing the financial statements.
1.3 Charitable funds
Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives.
1.4 Income
Income is recognised when the charity is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received.
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WARWICKSHIRE COUNTY FEDERATION OF YOUNG FARMERS CLUBS
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 AUGUST 2023
1 Accounting policies
(Continued)
Membership subscriptions are recognised over the year in which it they relate. Cash donations are recognised on receipt. Other donations are recognised once the charity has been notified of the donation, unless performance conditions require deferral of the amount.
Government grants are recognised at the fair value of the asset received or receivable when there is reasonable assurance that the grant conditions will be met and the grants will be received.
Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources. Central staff costs are allocated on the basis of time spent, and depreciation charges are allocated on the portion of the asset’s use.
1.5 Tangible fixed assets
Tangible fixed assets are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impairment losses.
Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following bases:
Fixtures, fittings & equipment 25% reducing balance
The gain or loss arising on the disposal of an asset is determined as the difference between the sale proceeds and the carrying value of the asset, and is recognised in the statement of financial activities.
1.6 Impairment of fixed assets
At each reporting end date, the charity reviews the carrying amounts of its tangible assets to determine whether there is any indication that those assets have suffered an impairment loss. If any such indication exists, the recoverable amount of the asset is estimated in order to determine the extent of the impairment loss (if any).
1.7 Cash and cash equivalents
Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.
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WARWICKSHIRE COUNTY FEDERATION OF YOUNG FARMERS CLUBS
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 AUGUST 2023
1 Accounting policies
(Continued)
1.8 Financial instruments
The charity has elected to apply the provisions of Section 11 ‘Basic Financial Instruments’ and Section 12 ‘Other Financial Instruments Issues’ of FRS 102 to all of its financial instruments.
Financial instruments are recognised in the charity's balance sheet when the charity becomes party to the contractual provisions of the instrument.
Financial assets and liabilities are offset, with the net amounts presented in the financial statements, when there is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously.
Basic financial assets
Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised.
Basic financial liabilities
Basic financial liabilities, including creditors and bank loans are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future payments discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised.
Debt instruments are subsequently carried at amortised cost, using the effective interest rate method.
Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. Trade creditors are recognised initially at transaction price and subsequently measured at amortised cost using the effective interest method.
Derecognition of financial liabilities
Financial liabilities are derecognised when the charity’s contractual obligations expire or are discharged or cancelled.
1.9 Employee benefits
The cost of any unused holiday entitlement is recognised in the period in which the employee’s services are received.
Termination benefits are recognised immediately as an expense when the charity is demonstrably committed to terminate the employment of an employee or to provide termination benefits.
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WARWICKSHIRE COUNTY FEDERATION OF YOUNG FARMERS CLUBS
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 AUGUST 2023
1 Accounting policies
(Continued)
1.10 Retirement benefits
Payments to defined contribution retirement benefit schemes are charged as an expense as they fall due.
2 Donations and legacies
| Unrestricted Unrestricted | Unrestricted Unrestricted | |
|---|---|---|
| funds | funds | |
| general | general | |
| 2023 | 2022 | |
| £ | £ | |
| Donations and gifts | 8,052 | 3,550 |
| Members subscriptions | 28,978 | 22,242 |
| Less: deferred income | (13,822) | (6,806) |
| 23,208 | 18,986 | |
| Fundraising | ||
| Unrestricted | Unrestricted | |
| funds | funds | |
| general | general | |
| 2023 | 2022 | |
| £ | £ | |
| Competitions & fundraising | 68,727 | 37,204 |
| Investments | ||
| Unrestricted Unrestricted | ||
| funds | funds | |
| general | general | |
| 2023 | 2022 | |
| £ | £ | |
| Interest receivable | 360 | 258 |
3 Fundraising
4 Investments
- 11 -
WARWICKSHIRE COUNTY FEDERATION OF YOUNG FARMERS CLUBS
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 AUGUST 2023
5 Raising funds
| Unrestricted funds general 2023 £ Fundraising costs Donation paid to Molly Olly's Wishes 2,833 2,833 |
Total 2022 £ - |
|---|---|
| - |
6 Charitable activities
| Staff costs | Staff costs | |
|---|---|---|
| 2023 | 2022 | |
| £ | £ | |
| Staff costs | 13,361 | 13,587 |
| Depreciation and impairment | 212 | 282 |
| Competitions | 51,408 | 20,304 |
| Insurance | 215 | 219 |
| Postage, telephone, stationery & office expenses | 4,224 | 2,805 |
| Bank charges | 87 | 123 |
| 69,507 | 37,320 | |
| Share of governance costs (see note 7) | 3,702 | 1,423 |
| 73,209 | 38,743 |
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WARWICKSHIRE COUNTY FEDERATION OF YOUNG FARMERS CLUBS
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 AUGUST 2023
7 Support costs
| Support costs Governance costs £ £ Independent Examination fees - 1,598 Legal and professional - 2,104 - 3,702 Analysed between Charitable activities - 3,702 |
2023 £ 1,598 2,104 3,702 3,702 |
2022 £ 1,423 - |
|---|---|---|
| 1,423 | ||
| 1,423 |
8 Trustees
None of the trustees (or any persons connected with them) received any remuneration during the year, but 4 Trustees were reimbursed a total of £13,300 incurred on behalf of fundraising expenses (2022- 0 were reimbursed £0).
9 Employees
The average monthly number of employees during the year was:
| 2023 | 2022 | |
|---|---|---|
| Number | Number | |
| 1 | 1 | |
| Employment costs | 2023 | 2022 |
| £ | £ | |
| Wages and salaries | 13,361 | 13,587 |
There were no employees whose annual remuneration was more than £60,000.
10 Taxation
The charity is exempt from tax on income and gains falling within section 505 of the Taxes Act 1988 or section 252 of the Taxationof Chargeable Gains Act 1992 to the extent that these are applied to its charitable objects.
- 13 -
WARWICKSHIRE COUNTY FEDERATION OF YOUNG FARMERS CLUBS
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 AUGUST 2023
11 Tangible fixed assets
| Cost At 1 September 2022 At 31 August 2023 Depreciation and impairment At 1 September 2022 Depreciation charged in the year At 31 August 2023 Carrying amount At 31 August 2023 At 31 August 2022 12 Debtors Amounts falling due within one year: Amounts due from members Prepayments and accrued income 13 Current asset investments Unlisted investments |
Fixtures, fittings & equipment £ 2,632 2,632 1,785 212 1,997 635 847 2023 2022 £ £ 31,505 24,435 - 5,220 31,505 29,655 2023 2022 £ £ 2,180 2,110 |
Fixtures, fittings & equipment £ 2,632 2,632 1,785 212 1,997 635 847 2023 2022 £ £ 31,505 24,435 - 5,220 31,505 29,655 2023 2022 £ £ 2,180 2,110 |
|---|---|---|
| 2,632 | ||
| 1,785 212 |
||
| 1,997 | ||
| 635 | ||
| 847 | ||
| 2022 £ 24,435 5,220 |
||
| 29,655 | ||
| 2022 £ 2,110 |
- 14 -
WARWICKSHIRE COUNTY FEDERATION OF YOUNG FARMERS CLUBS
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 AUGUST 2023
14 Cash at bank and at hand
| HSBC current account NS&I Investment account Virgin money account Petty cash account |
2023 £ 13,868 29,353 11,507 1,516 56,244 |
2022 £ 12,586 29,063 - 2,476 |
|---|---|---|
| 44,125 |
15 Creditors: amounts falling due within one year
| Creditors: amounts falling due within one year | ||
|---|---|---|
| Creditors Other creditors Accruals and deferred income |
2023 £ 10,417 - 1,426 11,843 |
2022 £ 9,227 2,551 2,491 |
| 14,269 |
16 Designated funds
The income funds of the charity include the following designated funds which have been set aside out of unrestricted funds by the trustees for specific purposes:
| Movement | Movement | ||||
|---|---|---|---|---|---|
| in funds | in funds | ||||
| Balance at | Incoming | Balance at | Incoming | Balance at | |
| 1 September | resources | 1 September | resources | 31 August 2023 | |
| 2021 | 2022 | ||||
| £ | £ | £ | £ | £ | |
| General Reserve | 12,000 | - | 12,000 | - | 12,000 |
| Building Fund | 10,460 | - | 10,460 | - | 10,460 |
| Arc Reserve | 3,987 | - | 3,987 | - | 3,987 |
| 26,447 | - | 26,447 | - | 26,447 |
- 15 -
WARWICKSHIRE COUNTY FEDERATION OF YOUNG FARMERS CLUBS
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 AUGUST 2023
| 17 Analysis of net assets between funds Unrestricted funds Designated 2023 2023 £ £ Fund balances at 31 August 2023 are represented by: Tangible assets 635 - Current assets/(liabilities) 51,639 26,447 52,274 26,447 |
Total Unrestricted funds Designated 2023 2022 2022 £ £ £ 635 847 - 78,086 35,174 26,447 78,721 36,021 26,447 |
Total 2022 £ 847 61,621 |
|---|---|---|
| 62,468 |
- 16 -
WARWICKSHIRE COUNTY FEDERATION OF YOUNG FARMERS CLUBS
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 AUGUST 2023
18 Related party transactions
There were no related party transactions during the year.
- 17 -
Our Ref: WAR2299/WAH
The Board of Trustees Warwickshire County Federation of Young Farmers YFC Centre Tenth Street Stoneleigh Park Kenilworth Warwickshire CV8 2LG
Dear Sirs,
Communication of independent examination matters to those charged with governance in respect of the financial statements for the year ended 31[st] August 2024.
Independent examiners statement
We intend to issue a statement which indicates that no matters have come to our attention to suggest that the charity’s financial statements for the year ended 31[st] August 2024 are materially misstated. However, in carrying out our examination we noted a number of weaknesses in the keeping of your accounting records, particularly those recording cash transactions from events held.
We would therefore draw your attention to the following points:
-
The charity raises funds through a variety of activities, however insufficient records of the cash collected and expenditure incurred at the events was maintained. In order to improve financial accuracy and control, we recommend maintaining a record of any cash received, issuing receipts where possible and obtaining invoices and documentation for all expenditure transactions. These records should be regularly reconciled with any remaining cash balances and/or amounts deposited in the bank accounts.
-
We noted that round sum amounts were deposited into the charity bank accounts without a recorded of the events they related to. On one occasion, cash was not deposited until 3 months after the associated event took place. To reduce risk and improve financial transparency, we advise against holding onto cash income for extended periods. Regularly depositing cash into the charity bank account ensures accurate record-keeping as well as minimising the risk of loss.
-
The Go Fund Me monies raised for the tractor run were not set up using the charity’s bank accounts. The funds were transferred to the treasurer’s personal bank account. The processing fees were also not accounted for correctly. We recommend all online funding platforms are registered in the charity name, to reduce the risk of misappropriation of funds. Furthermore, no recognition of the amounts due to the Charity (debtors) from this account were included at the year-end, as the money was not received until after the year end. All income that the Charity raises should be recognised at the point it becomes entitled to receiving it. It may be in some circumstances, the payment of this income is received at a later date, nevertheless the income should be recorded as being due at the earlier date.
-
The figures recorded in the minutes regarding funds raised at events did not agree to the actual income and expenditure within the accounts. The trustees are not being provided with accurate accounting information in relation to the success or otherwise of individual events.
23-25 Waterloo Place, Leamington Spa, Warwickshire, CV325LA Telephone 01926 451000 Facsimile 01926 450795 Email leamington@burgisbullock.com
www.burgisbullock.com ~~a~~ VAT No: 272 5074 63
MEMBER| @TIAG
Offices at: Leamington Spa London Nuneaton Rugby Stratford upon Avon A full list of partners is available on request
-
The receipts for the “Chairman Bash” tickets were recorded as income for the year ended 31 ““ e natural choice August 2024 when the event actually took place in 2025. We estimate the ticket sales to be around £300. Understanding and applying accruals accounting – that is, recognising income and expenses in the period they relate to — rather than when cash changes hands is key to presenting a true and fair view of your financial position. We are happy to provide training or support if you would like to get a better understanding of this concept.
-
Membership debtors include amounts due from 2023 amounting to £4,063 and at the date of this letter these amounts were still outstanding. We recommend you review your aged debtors on a regular basis and follow up with reminders to encourage payment from your members. If you consider that it is unlikely that you will receive a particular debt then this should be provided for as a potential bad debt.
Finally, we would like to express our thanks to all members of the charity’s staff who assisted us in carrying out our work.
Yours faithfully
Burgis & Bullock
On behalf of the trustees, I acknowledge receipt of the above.
……………….
Chair to the Board of Trustees
23-25 Waterloo Place, Leamington Spa, Warwickshire, CV325LA Telephone 01926 451000 Facsimile 01926 450795 Email leamington@burgisbullock.com www.burgisbullock.com ~~a~~ VAT No: 272 5074 63 Offices at: Leamington Spa London Nuneaton Rugby Stratford upon Avon A full list of partners is available on request
MEMBER| @TIAG