REGISTERED CHARITY NUMBER: 523029 REPORT OF THE TRUSTEES AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 FOR CHERINGTON, STOURTON & SUThON-UNDER- BRAILES VILLAGE HALL CHARITABLE TRUST Bronsens Chartered Certrfied Accountants Eden House Two Rivers Business Park Witney Oxfordshire OX28 4BL
CHERINGTON, STOURTON & SUTTON-UNDER- BRAILES VILLAGE HALL CHARITABLE TRUST CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 Page Reference and Administrative Dètails Report of the Trustees Independent Examiner's Report Statement of Financial Activities Balance Sheet Notes to the Financial Statements 7 to 11 Detalled Statement of Financlal Activities 12
CHERINGTON, STOURTON & SUTTON-UNDER- BRAILES VILLAGE HALL CHARITABLE TRUST REFERENCE AND ADMINISTRATIVE DETAILS FOR THE YEAR ENDED 31 MARCH 2024 TRUSTEES Mr J Walton Mrs B Cowen Mr T Lewis Mr C Carr Ms C Dudfield Ms S Maaz Mr D Marriott Mr P S C Marshall MrJlnd Ms A Maxwell {appointed 21.11.23) Mr A Wllson (appointed 23.5.24) Ms S Smith (appointed 27.11.24) PRINCIPAL ADDRESS Pinfold Lane Stourton Shipston on Stour Warwickshire CV36 5HG REGISTERED CHARITY NUMBER 523029 INDEPENDENT EXAMINER Bronsens Chartered Certifi8d Accountants Eden House Two Rivers Business Park Witney Oxfordshlre OX28 4BL Page 1
CHERINGTON, STOURTON & SUTTON-UNDER- BRAILES VILLAGE HALL CHARITABLE TRUST REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2024 The trustees present their report with the financial statements of the charity for the year ended 31 March 2024. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Slandard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019). OBJECTIVES AN D ACTIVITIES Objectives and aims The principal activity of the charity during the year was to provide a high quality village hall for the use of the inhabitants of the parishes of Stourton. Cherington, Sutton-under-Brailes and the neighbourhood without distinction of sex or of political, religious or other opinions and in particular for use for meetings. lectures, classes, entertainment and dances or as a club or reading room. FINANCIAL REVIEW Financial position Total General Fund incoming resources for the year amounted to £39,669 (2023.. £30,370). In addition. grants of £540.065 from Ihe National Lottery Community Fund, recieved over the period of the construction of the Hall, were released from provisions to Restricted Funds in the year. Total expenditure for the year was £34,136 {2023.' £30,316) giving a surplus for the year of £549,598 (2023: £414). At 31 March 2024, the total charity funds stood at £818.610 (2023: £373,012) of which £102,851 was freely available. Reserves policy The trustees regularly review the company's financial position to ensure that sufficient reserves are held to meet any foreseeable liabilities and commitrnents. STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document The charity is controlled by its governing document, a deed of trust dated 29 November 1960, as amended on 11 May 1995 and on 27 January 2022. Under the current constitution. the charity is constituted as a Charitable Incorporated Organisation. STATEMENT OF TRUSTEES, RESPONSIBILITIES The trustees are responsible for preparing the Report of the Trustees and the financial statements in accordance with applicable law and United Kingdom Accounling Standards {United Kingdom Generally Accepted Accounting Practice) including Financial Reporting Standard 102 "The Financial Reporting Standard applicable in the UK and Republic of Ireland" The law applicable to charities in England and Wales, the Charilies Act 2011, Charity (Accounts and Reports) Regulalions 2008 and the provisions of the trust deed requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources, including the income and expenditure, of the charity for that period. In preparing those financial statements, the trustees are required to select suitable accounting policies and then apply them consistently,. observe the methods and principles in the Charity SORP- make judgements and estimates that are reasonable and prudent., prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business. The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity {Accounts and Reports) Regulations 2008 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. Page 2
CHERINGTON, STOURTON & SUTTON-UNDER- BRAILES VILLAGE HALL CHARITABLE TRUST REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2024 Approved by order of the board of trustees on 27 November 2024 and signed on its behalf by: Mr P S C Marshall - Trustee Page 3
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF CHERINGTON, STOURTON & surroN-UNDER- BRAILES VILLAGE HALL CHARITABLE TRUST Independent examiner's report to the trustees of Cherlngton, Stourton & Sutton-under- Bralles Village Hall Charltable Trust I report to the charity trustees on my examination of the accounts of Cherington, Stourton & Sutton-under- Brailes Village Hall Charitable Trust (the Trust) for the year ended 31 March 2024. Responsibilltles and basls of report As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act,). I report in respect of my examination of the Trust's accounts Carried out under Section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under Section 145(5){b) of the Act. Independent examiner's slat•ment Since your charity's gross income exceeded £250,000 your examiner must be a member of a listed body. I can confirm Ihat l am qualified to undertake the examination because l am 8 member of the Institute of Chartered Accountants in England and Wales, which is one of the lisied bodies. I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect.. accounting records were not kept in respect of the Trust as required by Section 130 of the Act- or the accounts do not accord with Ihose records. or the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached, Philip J Burton Bsc FCA Bronsens Chartered Certified Accountants Eden House Two Rivers Business Park Witney Oxfordshire OX28 4BL 27 November 2024 Page 4
CHERINGTON, STOURTON & SUTTON-UNDER- BRAILES VILLAGE HALL CHARITABLE TRUST STATEMENT OF FINANCIAL ACTNITIES FOR THE YEAR ENDED 31 MARCH 2024 31.3.24 Total funds 31.3.23 Total funds Unrestricted Restricted fund funds Notes INCOME AND ENDOWMENTS FROM Donations and legacies 3,342 540,065 543,407 525 Other trading activities Investmenl income 33,317 3,010 33,317 3,010 29,862 343 Total 39,669 540.065 579.734 30.730 EXPENDITURE ON Charitable activities Cost of charitable activities Grants, donations and gifts 1.940 899 1,940 899 1,670 750 Other 26,865 4.432 31.297 27.896 Total 29.704 4,432 34,136 30,316 NET INCOME Transfers between funds 9,965 (1.215) 535,633 1,215 545,598 414 10 Net movement In funds 8,750 536.848 545,598 414 RECONCILIATION OF FUNDS Total funds brought forward 94,101 278.911 373,012 372,598 TOTAL FUNDS CARRIED FORWARD 102,851 815,759 918,610 373,012 The notes form part of these financial statements Page S
CHERINGTON, STOURTON & SUTTON-UNDER- BRAILES VILLAGE HALL CHARITABLE TRUST BALANCE SHEET 31 MARCH 2024 31.3.24 Total funds 31.3.23 Total funds Unrestricted Restricted fund funds Notes FIXED ASSETS Tangible assets 815,759 815,759 278,911 CURRENT ASSETS Debtors Cash at bank 2,382 105,377 2,382 105,377 284 98.230 107.759 107.759 98,514 CREDITORS Amounts falling due within one year (4,908) (4,908) (4,413) NET CURRENT ASSETS 102,851 102.851 94,101 TOTAL ASSETS LESS CURRENT LIABILITIES 102,851 815,759 918,610 373,012 NET ASSETS 102,851 815,759 918,610 373,012 FUNDS Unrestricted funds Restricted funds 10 102,851 815.759 94.101 278,911 TOTAL FUNDS 918,610 373,012 The financial stalements were approved by the Board of Trustees and authorised for issue on 27 November 2024 and were signed on its behalf by.. Mr P S C Marsh811- Trustee The notes form part of these financial statements Page 6
CHERINGTON, STOURTON & surroN-UNDER- BRAILES VILLAGE HALL CHARITABLE TRUST NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 ACCOUNTING POLICIES Basis of preparing the financial statemènts The financial statements of the charity. which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended practi applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019),, Financial Reportlng Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland, and the Charities Act 2011. The financial statements have been prepared under the historical cost convention. Income All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be reIVed and the amount can be measured reliably. Expenditure Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources. Grants offered subject to conditions which have not been met at the year end date are noted as a commitment but not accrued as expenditure. Tangible fixod assets Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life. Freehold property Fixtures and fittings not provided Straight line over 5 years and Straight line over 10 years Taxation The charity is exempt from tax on its charitable activities. DONATIONS AND LEGACIES 31.3.24 31.3.23 Donations National Lottery grants 3,342 540,065 525 543,407 525 Grants received, included in the above, are as follows- 31.3.24 31.3.23 National Lottery grants 540,065 See note 7 for details of the treatment of the National Lottery Community Fund grant. Page 7 continued...
CHERINGTON, STOURTON & SUTTON-UNDER- BRAILES VILLAGE HALL CHARITABLE TRUST NOTES TO THE FINANCIAL STATEMENTS - contlnued FOR THE YEAR ENDED 31 MARCH 2024 OTHER TRADING ACTIVITIES 31.3.24 31.3.23 Fundraising events Social lotteries Hall hire fees 3.999 3,310 26,008 2,953 3,495 23,414 33,317 29,862 INVESTMENT INCOME 31.3.24 31.3.23 Deposit account interest 3,010 343 TRUSTEES. REMUNERATION AND BENEFITS There were no trustees, remuneration or other benefits for the year ended 31 March 2024 nor for the year ended 31 March 2023. Trusta•8' expenses There were no trustees, expenses paid for the year ended 31 March 2024 nor for the year ended 31 March 2023. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES Unrestricted Restricted fund funds Total funds INCOME AND ENDOWMENTS FROM Donations and legacies 525 525 Other trading activities Investment Income 29,862 343 29,862 343 Total 30,730 30.730 EXPENDITURE ON Charltable actlvlties Cost of charitable aclivities Granls, donations and gifts 1,670 750 1,670 750 Other 27,896 27,896 Total 30,316 30,316 NET INCOME 414 414 RECONCILIATION OF FUNDS Total funds brought forward 93,687 278.911 372,598 TOTAL FUNDS CARRIED FORWARD 94,101 278,911 373,012 Page 8 continued...
CHERINGTON, STOURTON & SUTTON-UNDER- BRAILES VILLAGE HALL CHARITABLE TRUST NOTES TO THE FINANCIAL STATEMENTS . continued FOR THE YEAR ENDED 31 MARCH 2024 TANGIBLE FIXED ASSETS Fixtures and fittings Freehold property Totals COST At 1 April 2023 Additions Grants 263.466 60,099 1,215 323,565 1,215 540,065 540,065 At 31 March 2024 803,531 61.314 864.845 DEPRECIATION At 1 April 2023 Charge for year 44,654 4,432 44,654 4,432 At 31 March 2024 49,086 49,086 NET BOOK VALUE At 31 March 2024 803,531 12,228 815,759 At 31 March 2023 263,466 15.445 278,911 The construction of the Hall was funded partly through grants totalling £540,065 from the Reaching CommunltieslPartnerships programme of the National Lottery Community Fund. This was potentially repayable until the Hall was completed and in use. As this is no longer the case, the value of the grant. which was previously set against the cost of the building has been reclassified as restricted fund income in accordance with the terms of the National Lottery programme. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 31.3.24 31.3.23 Prepayments 2,382 284 CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 31.3.24 31.3.23 Other creditors 4,908 4,413 10. MOVEMENT IN FUNDS Net movement in funds Transfers between funds At 31.3.24 At 1.4.23 Unrestricted funds General fund 94.101 9,965 (1.215) 102,851 Restricted funds Land Buildings and other fixed assets 26,000 252.911 26,000 789,759 535,633 1,215 278,911 535,633 1,215 815.759 TOTAL FUNDS 373,012 545,598 918,610 Page 9 continued...
CHERINGTON, STOURTON & SUTTON-UNDER- BRAILES VILLAGE HALL CHARITABLE TRUST NOTES TO THE FINANCIAL STATEMENTS- continued FOR THE YEAR ENDED 31 MARCH 2024 10. MOVEMENT IN FUNDS - continued Net movement in funds, inGluded in the above are as follows.. Incoming resources Resources expended Movement in funds Unrestricted funds General fund 39,669 (29,704) 9,965 Restricted funds Buildings and other fixed assets 540.065 (4.432) 535,633 TOTAL FUNDS 579,734 {34,136) 545,598 Comparatives for movement In funds Net movement in funds At 31.3.23 At 1.4.22 Unrestrlcted funds General fund 93,687 414 94.101 Restrl¢ted funds Land Buildings and other fixed assets 26,000 252,911 26,000 252,911 278,911 278.911 TOTAL FUNDS 372,598 414 373,012 Comparative net movement in funds, included in the above are as follows.. Incoming resources Resources expended Movement in funds Unrestricted funds General fund 30,730 (30.316) 414 TOTAL FUNDS 30,730 (30,316) 414 Page 10 continued,..
CHERINGTON, STOURTON & SUTTON-UNDER- BRAILES VILLAGE HALL CHARITABLE TRUST NOTES TO THE FINANCIAL STATEMENTS - ¢ontlnued FOR THE YEAR ENDED 31 MARCH 2024 11. RELATED PARTY DISCLOSURES There were no related party transactions for the year ended 31 March 2024. Page 11
CHERINGTON, STOURTON & surroN-UNDER- BRAILES VILLAGE HALL CHARITABLE TRUST DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2024 31.3.24 31.3.23 INCOME AND ENDOWMENTS Donations and legacies Donations National Lottery grants 3,342 540,065 525 543,407 525 Other trading activities Fundraising events Social lotteries Hall hire fees 3,999 3,310 26,008 2.953 3,495 23,414 33,317 29.862 Investment income Deposit account interest 3,010 343 Total incoming rosources 579,734 30,730 EXPENDITURE Charitable actlvlties Cost of Gharitable activities Grants, donations and gifts 1,940 899 1,670 750 2,839 2,420 Support costs Governance costs Rates and water Insurance Light and heat Sundries Cleaning Repairs Internet and website costs Licences Grass cutting Defibrillator training Administralion costs Bank charges Fencing Planning and surveys Local giving Depreciation of fixlures and fittings 1,074 1,501 4.129 364 5,509 1,459 1,120 516 3.048 1,588 1,406 1,547 4,795 1.039 374 201 2,556 288 3,555 80 4,979 77 1,709 1,200 180 4,432 9,619 31,297 27,896 Total resources expended 34.136 30,316 Net income 545,598 414 This page does not form part of the statutory financial statements Page 12