Annual Report for Village Hall AGM 7th October 2024
In the absence of a Chairperson for the village hall management committee this report summarises the activities of the committee for the year 2023-24
Snitterfield Village Hall Management Committee (SVHMC) has met regularly over the year since October 2023 and the meetings have been chaired by members of the committee but we are in great need of a new Chairperson.
The committee has remained active and organised events throughout the year for the community to enjoy. These have included live music from annA rydeR; a Christmas wreath making course; Bingo night (shared with Snitterfield Nursery). We also hosted the monthly community cafe in January & July and organise the rural cinema each month.
Our next event will be night of humour with the return of Rob Gee in the play AWOL on November 9th.
Grant applications continued to be made over the course of the year, a number of which were successful which, in conjunction with individual donations, meant that we could commence the work on the watertight shell of the new meeting room. At the end of 2023 we had confirmation from HMRC that the main building work could be VAT exempt, which in turn meant that we had sufficient funds to enable completion.
Sam White was appointed main contractor and work began in November 2023. The old room was demolished within a few hours, proving that it really was not fit for purpose and work commenced on the foundations. However, the rain became a huge problem and as a result the work was delayed due to flooding of the footings and garden area.
Construction of the walls finally commenced by Christmas 2023 and Sam and his team caught up with the work until a further delay when an issue with the roof trusses came to light. This was corrected and the roof was completed and tiled by mid May.
Over the course of these months further grants were applied for and we were able to pay for the air source heat pumps and had enough for the AV equipment as well. The kitchen units were kindly donated by Mark & Karen Donald which saved us money and Peter Turner also gave us a donation towards the curtains and blinds.
Finally the work was at a stage to organise a Grand Opening and, despite the correct powered main doors not yet arriving, we held a very successful afternoon on September 28th with Tim Cox, Lord Lieutenant of Warwickshire cutting the ribbon and inviting the community to view the room. Thanks must be paid to the village WI for their help with the afternoon teas and to Jonathan Kelsey for the donation of the delicious sparkling wine from Welcombe Hills Vineyard.
The total cost for the build was in the region of £243,000 of which grant funding totalled £185,000 with the balance coming from our own reserves from fundraising, regular income from lettings and individual donations.
We have also set up Gift Aid for any taxable donations which will be applicable in the next year’s account
Thanks must be paid to everyone involved with the village hall - our hard working committee members, Friends of Snitterfield Village Hall for their continued support; Sam White and his team for the excellent workmanship on the new Garden Room; Steve Matthews (architect) for his advice and support for the village hall; Paul Cross & Gavin Hobbs for the plumbing and electrics, but especially to Tony Moon for his hard work behind the scenes with well over 200 grant applications & Ole SchmidtHansen for project managing the building work.
Thanks must also be paid to Sharon Aust for her care and attention to the bookings and accurate recording of income and diary events.
The committee is in great need of new members to help keep our village hall in the heart of the community so please ask your friends and neighbours if they would like to get involved and have fun putting something back into the community.
Hilary Schmidt-Hansen 7th October 2024
ACCOUNTS FOR YEAR END 2023 - 2024
| INCOME: | 2023-24 | 2022-23 | 2021 - 22 | 2020 - 21 |
|---|---|---|---|---|
| Regular bookings | 13,258.50 | 12,796.50 | 11,711.00 | 1,709.50 |
| Casual bookings | 1,975.50 | 1,843.00 | 1,511.00 | 1,092.50 |
| Rural cinema | 3,213.65 | 2,841.05 | 803.20 | 86.87 |
| COVID-19 Grants | 10,667.00 | 19,669.21 | ||
| Jubilee Arts Grant | 4,639.00 | |||
| Grants | 133,550.00 | 3,351.61 | 41,433.05 | 42,630.10 |
| Easy Fundraising | 34.12 | |||
| Fundraising | 5,449.40 | 5,691.26 | 22.50 | 1,389.00 |
| VAT Repayment | 4,784.41 | 6,565.29 | 6,931.77 | |
| Sundry | 1,457.19 | 576.50 | 2,986.00 | |
| Fundraising | ||||
| Donations | 2,801.75 | 1,111.53 | 645.02 | 115.00 |
| Cash from Bank | 600.00 |
| TOTAL | 166,524.52 | 32,850.45 | **76,944.06 ** | 73,623.95 |
|---|---|---|---|---|
| EXPENSES: | ||||
| Cleaner/Consumables/Gardening | 3,219.77 | 3,145.64 | 3,285.61 | 3,889.76 |
| Maintenance | 1,201.10 | 9,175.18 | ||
| Rates | 159.50 | 283.56 | 141.13 | |
| Water Rates | 645.04 | 557.05 | 361.83 | 419.99 |
| Gas & Electric | 4,308.72 | 2,948.67 | 1,236.72 | 1,149.13 |
| Phone/Broadband | 280.82 | 305.57 | 544.47 | |
| Sundry | 1,451.66 | 1,054.96 | 8,507.39 | 1,313.11 |
| Cash | 600.00 | |||
| Bookings Secretary | 2,700.00 | 2,520.00 | 1,680.00 | 925.00 |
| Rural cinema | 2,075.13 | 2,076.70 | 575.50 | 62.85 |
| Grant Expenses | 28.00 | 1,113.81 | 2,529.82 | |
| Jubilee Arts Grant Expenses | 4,283.28 | |||
| Fundraising Expenses | 2,451.07 | 3,448.88 | 53.62 | |
| Redevelopment Costs | 85,602.16 | 15,026.68 | 3,256.38 | 38,455.46 |
| Expenses relating to DEFRA Grant | 432.48 | 18,108.92 | 15,244.51 | |
| VAT paid to Parish Council | 1,052.15 | 3,809.69 | 781.01 | 6,420.51 |
| COVID-19 Expenses | 522.50 | 2,118.62 | ||
| Bank Charges | 102.20 | 113.12 | 34.20 | |
| TOTAL | 105,277.32 | 50,295.27 | **41,674.63 ** | 70,543.41 |
| DEFICIT/SURPLUS FOR YEAR | **61,247.20 ** | -17,444.82 | 35,269.43 | 3,080.54 |
| SUMMARY OF ASSETS: | ||||
| Bank Balances as at 31.3.2023 | 75,536.16 | 92,690.01 | 57,413.82 | 54,308.89 |
| Add Deficit/Surplus for year | 61,247.20 | -17,444.82 | 35,269.43 | 3,080.54 |
| Interest in Deposit Account | 1,774.86 | 290.97 | 6.76 | 24.39 |
| Bank Balances as at 31.3.2024 Current Account 31.3.24 Savings Account 17.3.24 Petty cash 31.3.24 Debtor in respect of March: CREDITORS - Yu Energy, Good Energy, Bookings Secretary (March), Water Plus, Bank Charges (March) TOTAL ASSETS Bookings Secretary (March) Good Energy Final Bill Yu Energy Gas March bill WaterPlus March bill Octopus Energy March Bill Octopus Energy deposit |
138,558.22 3,773.96 134,566.17 215.23 1,343.50 -1,333.64 -7.00 138,558.22 230.00 391.93 142.05 43.77 174.14 351.75 |
75,536.16 1,168.39 73,051.67 117.62 1552.50 -347.54 -6.48 £75,536.16 |
92,690.01 11,289.15 79,888.70 268.04 1451.50 -200.00 -7.38 £92,690.01 |
57,413.82 14,927.17 42,278.65 208.00 £57,413.82 |
1,333.64
SNITTERFIELD VILLAGE HALL MANAGEMENT COMMITTEE Annual Accounts for the year ended 31st March 2024 Hon Auditors Report I can confirm that I have examined the accounting records and have reconciled the bank statements to the cash book. I have also checked a sample of transactions to supporting documentation. Based on my examination l am able to conclude that the assets in the Summary of Assets are fairly stated. AMJ Fitchford ACA Registered number: 7756586 4th October 2024