REGISTERED CHARITY NUMBER: 522998 REPORT OF THE TRUSTEES TATEMENTS FOR THE EAR ENDED 31 DECEMBER 2023 SHO Y MEMORI TC GTOUP Ltmited Celixir House Stratford Business and T¢¢hnology Park Straiford-upon-Avon Wan¥ickshire CV37 7GZ
SHOTTERY MEMORIAL HALL CONTEN S OF THE FIIY ANCL4L STATEMENTS FOR THE YEAR P4D D 31 DECEMBER 2023 Page Reference Admlnistrative Details Report of the Trustees ndependenl Examiner's Report Statsment of Financlal ACtitieS Balante Sheet Notes to the Financial Statementg 7 to 11 Detalled Statejnent of Finall¢ial A¢tivitics 12 to 13
TTERY MEMORIAL HALL REFERENCE AND ADMINISTRA IVE DETAILS FOR THE YEAR ENDED 31 DECEMBER 2023 TRUSTEES D Haines R Hainsworth (resigned 20.2.24) Y Bird (resiA¢d 202.24) N Rose P Bloor (appointed 1.4.23) {resigned 20.2.24) C Reed (appointed 20.2.24) A McIsaac (appoinled 20.2.24) G Zaffian (appointed 20.2.24) R Torley {appointed 20.2.24) PRLIYCIPAL ADDRESS Hathaway Lane Straiford upon Avon Warwickshir¢ CV37 9BL REGISTERED CIIARJTY IYUMBER 522998 INDEPENDENT EXAMINER TC Group Limited Celixir House Straiford Busiu¢ss and Technology Park Straiford-upon-AvDn Warwickshire CV37 7GZ Page I
TTERY MEMO us REP.ORT OF THE ILLEES FOR THE YEAR ENDED 31 DECEiifiBER 2023 Th¢ trustees preseni their report with the financial stalements of the charity foT the year ended 31 December 2023. The ttteS hav¢ adopted the provisions of Aecounting and Reporting by Charities.. Statement of R0Mmended Practice applicable to charities prepwing their accounts in accoTdance with the Finaticial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective l January 2019). OBJECTIVES AND ACTIVITIES Objectives and aims Shottery Memorial Hall provides facilities for use by lotal organisations and g¢Deral public. Signifi¢*Dt activities Facilities are ustd by the lou] school, orchestra, health, sports and dance groups, family and youth support groups etc. The Shottery youth theatre perfoTm 2t the hall and there arc many special events such as wedding receptions, birthday parties and concerts, including use of the licenced bar. The hall cornmittee uses the hall for its meetings and for fimd Rising events such as a sumttw fete or game5 evening. The hiring of the hall has recovered stnce Covid-19, and there are now up to 30 Tegular hir¢rs, as well as frequent one-off events Public benefit The Trustees confm that they have complied with their duty under Section 4 of the Charities Act 2011 to have due iegard to the Charity Commission's general guidaTkce on public benefit. Ongoing efforts to improve illsulation and reduce energy costg has allowed the Trustees to keep hirer rates in 2023 to the same Itvels as 2022. despite the significant increase in energy unit costs. Volunteers Shottery MemoTial Hall ulilises volunteets to a>sl in our work. FINANCIAL REVIEW Reserves poliry The TSteeS have a policy of maintaining sufficient reserves to cov¢r twelve months of expenditure required for ¢hariiable activities. Operating and finatt¢ial review During the year the charity's lolal incoming resources were £80,495 (2022 £59,947), expenditure for the year was £35,448 (2022 £40,470) and gain on investments were £594 {2022 £851 loss). The chaTity's total fidS at the end of tb¢ period was £365,735 (2022 . £320,094). The TnL8tees have & strategic and operational plan Én place to ensure financial stability. FUTURE PLANS The trustees have agreed to $1St with funding for various improvement projects to the hall, in particular lo improve the insu12tion, and fmalise the replaceinenl of the windows and doors. n]uch of whi¢h was completed 2022 and 2023. A solar panel feasibility sbjdy has also been Commissioned to asccrtain the feasibility of roof panels. this is ongoing. STRUCTURE. GOVERNANCE AND iNAGEMENT Governing document The charity is controlled by its governing docurnent, a deed of trust and constitutes an untncotporated charity. The charity 15 constituled as g Trust, and its activities are govemed by Deed of Gift dated 1st July 1949. The ClwÉty was granted charitable status on 1st October 2 963. Organisational struetur¢ AccoTdtng to the Deed of Gifi, the charity is athn&nistered by the Management Con)mittee, which is at the s&ne tintr the Board of TTUStees. The Committee meets ]n0hlY to r¢view activities and approve future plans. Paxe 2
HorrKRY REPORT OF TIIE USTEES IDE Re¢rnibitsBt And 4ppolnimeDt of )Mv trustees Tn29te<s are appold by existing Mallagexllellt Collllllittee consistsng of up to twdve m¢mbers. New trwtees 8 briefed of their rwibilities under clwity law. and the chariW% governing documen the alld deci8iOll proces4 the businessplalt atsd recent fit[&ncl perfon])ence of the Ciwity. The ¢onJmittee had two resign10$ duritig 2023, and is sezking to two ntw tsustees to replacL thett As a preference, Lew trllstees are rt8idertts of Shottery, &nd more female trust¢¢s would be w¢lcom¢. Approvedbyorderof theboardoftrustees on......... ........... ................. .. on its b¢lwlf by. Pa8e 3
INDEPENDENf LKAMINER'S REPORT TO THE TRUSTEES OF SHofTERY MEMORIAL HALL Independent examiner's report to the trustees of Shottery Memorial HAII I report to the Charity trnstees on examination of the acwunts of Sbottery Men]orial Hall (the Trust) for the year ended 31 December 2023. Re8pon&ibiJities and basis of report As the charity trnstees of tbe T1 you are responsible for the preparation of the accounts in accordance with the requirements of tbe Chan'ties Act 2011 (Yhe A¢t'). I report in respect of my examÉnation of the Trusts accowits carried out under Section 145 of the Act and in caing out my examination I have followed all applicable Directions given by the Charity Commission under Section 145(5)(b) of the Act. Independent exkmlnÈr'$ stthtemÈnt have completed my examination. I COnfM th&t no nuterial matter5 have come to my attention in connection with the examination giving me ¢ause to believe that in any material respect: ac¢ountin8 T¢¢ords were not kept in respect of the Trnst as required by Section 130 of the A¢t,' or the accounts do not accord with those records. or the accounts do not comply with the applicable rtquiremetsts eoneerning the forni and content of accounts set out in the ChaLiti¢s (Accounts and Reports) Regulations 2008 other than any requirement that the ac¢ounts give tn and fair view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in report in order to enable a proper understanding of the accounts to be reached. Mark Bullock, FCA TC Group Limited Celixir House Stratford Business and Technology Park Stratford-upon-Avon Warwickshire CV37 7GZ Date: .... Pog¢ 4
SH TTERY MEMORIAL HALL STATEMENT OF FINANCIAL A_C..TIVITIES FOR THE YEAR EN ED 31 DECEMBER 2023 2023 Untestsicled 2022 Totsl funds Notes INCOME AND EoWMENTs FROM Cb8ritAble etieS Shottery Youth Theatre Shottery Memorial Hall General Fund 8,297 71,799 5,067 54,685 Investment incon 399 195 Total 80,495 59,947 EXPENDITURE ON Charitable a¢tivitieS Shottery Youth Theatre Shottery Memorial Hall GeDeral Fund 4,377 31,071 6,594 33.876 Total 35,448 40,470 Nel gainsl(losses) QD inVestlentS (851) NET INCOIVAE 45,641 18,626 REc0cILIATIoN OF FUNDS Total fill5 broughi fonvard 320,094 301.468 TOTAL FUNDS CARRIED FORWARD 365,735 320.094 The no*s ftsmi pan Df th¢5¢ tInaclaI statemEnts Pa¥e 5
31 DECEMBXR 20 2023 Total 2022 Totsl fimds Notes FIXED ASSETS Tangible ]av¢stments 218,607 7,064 211,609 6,470 225,671 218,079 CURRENT ASSETS Stocks Debtors Cash atbonk and ID l)alld 410 15,676 123,978 306 10.116 100,674 140,064 111,096 CREDrroRS A[lts falling due with3n one year (9.081) ET CiiRREFIT ETs 140.064 102.015 TOTAL ASSETS LESS CURRENr 365,735 320.094 NET ASSETS 365,735 320.094 io 365,735 320,094 TOTAL FirriDS 365.735 320,094 cial ststemttits wu¢ wved by the Board of ThLSte&s and aUthled issue on . .ZCl4..,. ond were signed OL its beh&lf by. C Reed- Trthste¢ D Hailles- Tn]stet P4e6
SHOTTERY TES TO THE FIN IAL STATEMENTS FOR THE YEAR ELIDED 31 DECEMBER 2023 ACCOUNTING POLICIES BAsfi% of preparlng the fwancial statements The fanCIal statemenis of the clwity, which is a publÈc benefit entity under FRS 102, have been prepared in &ccordance with the Charities SORP (FRS 102) 'Aceounting and Reporting by Charities: Statement of ]ie¢ommended Practice applicable to charities preping their accounts. in accordance with the FÉnallcial Reporting Standard applicable in the UK and Republic of Ireland {FRS 1021 (effective l January 2019),, FinetaI Reporting Standard 102 'The Financial Reporting Startdard applicabl¢ Én the UK and Republic or Ireland, and the Chariues Act 2011. The financial statements have been prepared vnder the historical cost convention, with the exc¢ption of inveslments whi¢h are Included at market value, as n)odified by the revaluation ofcertain assets. Income All income is recognksed in the Statement of FinancÉal Activilies once tbe charity has entitlement to the fiu]ds, it is probable that the incom¢ will be received and tbe arnount Can be measured reliably. Grdat income relates to the income received from Stratford TSt. Expenditure Liabilities are recogni5 as expenditure as soon as ihere is a legal or constructive obligation committing the hality to that expenditure, it is probable that a transfer of economic benefits will be required ill settlemenl and Ihe amount of the obligation can be measured reliably. Expenditure is accowited for oll an ¢rual5 basis and has been Classified under headings that aggregate all cost related to the category. Where Costs Cannot be directly attributed to particular headings they have been allocated to activities on a basis eonsistenl with the use of Tebources. Tangible fixed 5Stts Depreciati(In is provided at the following annual rates in oiaet to write off each asset over its ests"maÉed useful life. Fixtures and fittings 25 /Tr on reducing balance Stock5 Stocks are valued at the lower of cost and net realisable value, after maktng due allowance for obs'olete and slow movillg Lten. Shottery Memorial Hall is regisred with the Cliarity Commission and under the provisions of Section 505, Income and Corporatioii Taxes Aci 1988, is exempl from liabilily to taxation. Fund accounting Unrestricted funds can be used in accordance with the charttable objectives at IlLe dtscrelion of the trustees, Restrictcd fidS Can only b¢ used for particular restricted purposes within the objects of the charity. Restrictions arise wbell specified by ti)e douor or when fimds are raised for particular tystricled pUoSe$. Further explanalion of die narure and purpose of each fund is included ill the notes to the fela1 statements. Fa8e 7 eontiDued...
SHOTTERY MEMORIAL HALL TO THE FINANCIAL STA TEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2023 INVESTMENT 1cOmE 2023 2022 Interest received Other fixed asset Invest- FJI 205 194 193 399 195 TRUSTEES, REMUNERATION AND BENEFITS There were no tNstees' remuneration or otheT benefits for the year ended 31 December 2023 nor for the year ¢nded 31 D¢cember 2022. Trustees, expenses There were no ttees, expenses paid for the year ended 31 December 2023 nor for the year ended 31 December 2022. COMPARATJVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES UnrestrECt fund LYCOME AND ENDOWMENTS FROM Charitable actlvitles Shottery Youth Theatre Shottery Memorial Hall General Fund 5,067 54.685 Inv¢51ment illcon 195 Tot21 59,947 EXPENDITURE OW Charitable aCtitieS Shottery Youth Theatre Sholtery Memorial Hall Genenl Fund 6.594 33.876 Total 40,470 Net gains/(losses) on investments (8511 NET IIYCOME 18,626 RECONCILIATION OF FUNDS Total fvn(Ls brought forward 301,468 TOTAL FUNDS CARRIED FORWARD 320,094 Page 8 ¢ontwued...
SHorrERY MEMORIAL HALL IYOTES TO THE FINAIYCIAL STATEMENTS..- continued FOR THE YEAR ENDED I DECEMBER 2023 TANGIBLE FIXED ASSETS Improvements Fixtsres Long leasehold Plant and machinery property rkttings Totals COST Ai l January 2023 Additions Disposals Reclassification 95,572 65,915 8.116 49,004 14,876 225,367 8,116 (1,272) (1272) 49,004 (49,(M)4) At 31 December 2023 144,576 74,031 13,604 232,211 DEPRECIATION At l January 2023 Charge for year Eliminated on disposal 13.758 I,IHo (1,194) 13,758 1,040 (1,194) At 31 December 2023 13,604 13.604 NET BOOK VALUE At 31 December 2023 144,576 74,031 218,607 At 31 December 2022 95,572 65,915 49,004 1,118 211,609 FIXED ASSET INVESTMENTS Listed investments MARKET VALUE At l January 2023 Revaluations 6.470 594 At 31 December 2023 7,064 NET BOOK VALUE At 31 December 2023 7.064 At 31 December 2022 6.470 Th¢re were no investment assets outside the UK. Cost or valuation at 31 December 2023 is represented by.. Listed inv¢stments Valuation in 2018 Valuation in 2019 Valuation in 2020 Valuation in 2021 Valuation in 2022 Valuation in 2023 Cost 116 979 292 909 (851) 594 5,025 7,064 Page 9 co11Ued...
SHOTTERY MEM HALL NOTES TO THE FINANCIAL STATEMENTS- eonti FOR TH EAR ENDED 31 DECEMBER 2023 ued STOCKS 2023 2022 Stooks 410 306 DEBTORS; AMOUNTS FALLING DUE WITHIN OY4E YEAR 2023 2022 Trade debtors Other debtors 15,676 3,368 6,748 15,676 10.116 CREDITORS: AMOUNTS FAiLING DUE WJTHI]% OIYE YEAR 2023 2022 Accrued expenses 9,081 io. MOVEMENT IN FUP4DS Nel movement in fimds At 31.12.23 At 1.1.23 Unrestrict¢d funds General fund 320,094 45,641 365,735 TOTAL FUNDS 320,094 45,641 365.735 Net movement ill fiuids, included iEt th¢ above are as follows.. Incoming resources Resources expended Gains and losses Movement in funds Unrestrltted funds General fund 80,495 (35,448) 594 45,641 TOTAL FUNDS 80.495 (35.448) 594 45.641 Comparatives for movement in funds Net movement in funds At 31.12.22 Al 1.1.22 Unrestrl¢ted funds General fund 301,468 18,626 320,094 TOTAL FUNDS 301,468 18,626 320.094 Page 10 cotsiinued,..
SHOTTERY ME HALL QILS T_O THE FINANCIAL STATEMENTS- continued FOR THE YEAR NDED 31 DECEMBER 2023 io. MOVEMENT IN FUNDS- continued Comparative net movement in funds, included in the abov¢ are as follows: tncoming resources Resources expended Gains and losses Movemenl iti funds Unrestricted funds General fid 59,947 (40.470} (851) 18.626 TOTAL FUNDS 59,947 (40,470) (851) 18,626 A cent year 12 months al prior year 12 months combined position is as follows.. Net movement in thnds At 31.12.23 At 1.1.22 Unr¢strieted fulld5 General fund 301,468 64,267 365,735 TOTAL FUNDS 301.468 64,267 365,735 A current year 12 months and prior year 12 months combined net movement in tiinds. included in the above are as follows.. Incoming resources Resources CApded Gains and losses Movement in fvnds Unrestrieted funds General fid 140.442 (75,918) (257) 64,267 TOTAL FUNDS 140.442 (75,918) (257} 64,267 ii, RELATED PARTY DJSCLOSURES There were no r¢lated paty transactions for the year ended 31 D¢o¢mber 2023. Pag¢ll
SHorrERY MEM DET ILED STATEMENT OF FINANCIAL ACTIVITIES FOR E YEAR ENDED 31 DECEMBER 2023 2023 2022 INCOME AND ENDOWMENTS Investment ill¢ome tnterest received Other red asset invest- Fll 205 194 193 399 195 Charitsble Adivitie5 Grdnts Perfom]attce income Perfonnauce raffle and Mckshop Membership Lettings Income from bar Sundry receipts Coin Meters - light aDd beal Summer fae 1,500 2,969 1208 1,850 64,466 6,490 2,667 2,341 780 1.520 48,943 3,075 426 831 782 80,096 59,752 Total incoming resources 80,495 59,947 EXPENDITURE Charitable activities Rates and water Insurance Light and heal Telephon¢, wuipment and IT Postage and stationery Website costs Sundries Donations Repairs and renewals CoStume¢propMllke up e Licences and subscriptions Tuckshop Hall hire and setup costs Advertistng Cleaning Tax Hirer refunds Bar stock costs Bar running ¢osts Bad debts FiXtUS and ftttings Li)ss on sale of tangible fixed assets 1.951 2,462 5,867 612 41S 808 449 8,377 1,797 2,176 698 482 1,860 500 13,341 1,138 239 799 1,175 409 5,410 3,916 852 766 377 1,948 6,324 2.237 600 1,537 798 2213 1,040 79 373 35,254 38.940 ThiS£t does not foEm part of th¢ statutorv fin3TJCi81 suiements Pag¢ 12
SHorrERY MEMORIAL HALL FORT YL&R ENDED 31 DECEMBER 2023 2023 2022 Support costs Govèrnance cost$ Independent examiner's fees R,530 Tolal resources expended 3S,448 40.470 Ntt Income 45,047 19.477 This p#g¢ do¢s niA fotmpart of th¢ ststuiory fjnancial StatnEr1 Page 13