## BARNACLE VILLAGE HALL ## Chair’s Report 25.11.2024 Good Evening, Thank you for attending the Barnacle Village Hall AGM. I would like to start proceedings by just confirming this report covers the period from October 1[st] , 2023 to September 30[th] , 2024. The most important things first is to thank my fellow volunteers on the committee who so generously give up there time to keep this invaluable institution alive. We have organised events and functions for members of our community and beyond which have included: Bonfire night, co-ordinated by Steve Rudge, took place on November 5[th] and saw a good crowd in attendance to enjoy the bonfire and fireworks and enjoy a hot dog and drink from the bar. However, due to the work involved in setting up and cleaning up afterwards and the increased health and safety concerns in holding such an event the committee have decided this event will not continue in the future. The Senior Citizens Christmas lunch was attended by 30 villagers to enjoy a complimentary meal prepared by Louisa Rudge and served by members of the committee and Paul Case. This was followed by entertainment provided by a magician, and all the children in attendance received a complimentary balloon character. Father Christmas, with the much appreciated assistance of Steve Kinsella, visited Barnacle in a grotto set up in the village hall followed by Carol’s with a brass band which was enjoyed with free mulled wine and mince pies. New Years Eve was celebrated with the return of the Berkeller Schunklers Oompah Band providing the entertainment. The hall was decorated and most people dressed up which guaranteed a great start to the year. Saint Patrick’s Day was celebrated with one of our regular bands General Wolfe providing the entertainment The 80[th] Anniversary of D Day was celebrated with a Blitz Ball. Alistaire, who organised the evening, decorated the hall with memorabilia from the era and with attendees dressed in clothing from the 40’s made for an enjoyable event. Royal Ascot Day in June was a resounding success again and it was great to see people making the effort to dress up to enjoy a lovely meal provided by new caterers, Greenaway's followed by the racing and a sumptuous afternoon tea compiled by Tracy. The day was rounded off by a traditional sing song. The first Brass on the Grass event was held in September as a free event for residents with attendees bringing along a picnic to enjoy a lovely afternoon listening to a wide repertoire of music provided by Bedworth Brass. The ever popular coffee mornings are held on Tuesday's with local residents and beyond enjoying the chance to catch up over a cuppa and a slice of cake. A special mention should go to Brian and Jean Martin who have helped to keep this weekly event alive. Improvements to the hall this year have included widening and tarmacking the driveway to the carpark, service and repair of the kitchen cooker, refurbishing the wooden floors and removing over hanging branches from trees in the village hall grounds. Leanne did a fantastic job in staffing the bar for most functions throughout the year but after over 10 years in this role has decided to step down due to health issues. Luckily Luke has stepped into the role with great effect, with an able backup in Natalie. Terry continues in keeping the bar well stocked to enable bars to be run successfully, so many thanks again for doing such a great job. Kerry, the cleaner for the hall, continues to keep things looking neat and tidy. Myra is our licensee and admirably takes care of the bar accounts and continues to keep the village informed of events with her design skills. Kathy and Steve Rudge stepped down from their roles looking after the bookings for the hall and treasurer respectively due to health issues and I would like to thank them both for their hard work in fulfilling these roles for so many years. Fortunately Steve has continued as our longest serving member of the committee. We are very lucky that Daphne has taken over the role of bookings officer and Chris has taken on the treasurers duty so my gratitude goes to both of you. Lynda as communications officer ensures the village residents are aware of any events and information that requires disseminating. Brian, Steph, Viv and Teresa have all been on various sub-committees to organise and sell tickets for a range of events and I thank you all for your valuable contributions. Cordelia continues to do a fantastic job as our secretary as well as helping organise events. I cannot thank the committee enough for so generously giving up there time to organise the wide range of events we have put on throughout the year and for making the hall such a special place. Unfortunately, I need to conclude by repeating the message that we really need more residents to support the events in the village hall to ensure this valuable asset remains viable. It is quite disheartening that we could not put on regular events if we only relied on local residents. We are also an ageing committee so we would really welcome any new members wishing to join us. Our meetings are on the second Monday of the month so if you would like to contribute to being part of this wonderful village organisation please do not hesitate to come along. Ian Dewis BARNACLE VILLAGE HALL FINANCIAL STATEMENTS F()R THE YEAR ENDED 30 SEPTEMBER 2024 PAUL CASE & CO FINANCIAL ACCOUNTANTS BARNACLE VILLAGE HALL ADMINISTRATIVE INFORMATION FOR THE YEAR ENDED 30 SEPTEMBER 2024 Registered Cliarity Namc Barnacle Village Hall Cl)ai'ity Nuinber 522995 Cliarity Status Established 28 February 1968 Pi'incipal Address Barnacle Village Hall Lower Road Barnacle Wai'wicksliire CV7 9LD Trust¢es Ricliard Grindal Stephen Rudge Sarali Morgan Iiidepeiideiit Accountaiits Paul Case & Co 21 Springy Road Barnacle Coventry Warwicksliire CV7 9LG Baiikers Natwest l Market Place Nuiicaton Varwickshire Cvll 4YY BARNACLE VILLAGE HALL TRUSTEES, ANNUAL RF,PORT FOR THE YEAR ENDED 30 SEPTEMBER 2024 ement The followiiisy trustee is involved in the management of the charity: Stephen Rudge Additional ly, there is a manageinent comm ittee of volLinteers who are also involved in the Inaiiageineiil and adiiiiiiisLI-aiiuii of al l aspects of the cliarity. Structure and Governance The cliariiy is conslitutcd as a trLlSt and its gov¢rning docuinent is a conveyance dated 28 February 1968. Ob cctivcs and Aclivitics ThL Lhai-ily is a vil lagye hall Lised for recreational activity by local people. Achievements and Performances Tlie eliarity liad a surplus of £6,028 compared to a deficit of £2,766 last year. The trustees are satistied with Lli is rL'suII. Financial Review The accLiiniilLlted fiiiids of tlie clicirity al'e iiiirestricted funds of £206,501 and restricted fund8 of £257 and at .10 Sei)teinber 20?4 these total led £206,758. Signed by S J Rudge on behalf of all the trustees 25 Nov¢mb¢r 2024 INDEPENDENT F.XAMINERS' REPORT TO THE TRUSTEES OF BARNACLE VILLAGF. HALL FOR THE YEAR ENDED 30 SEPTEMBER 2024 Res ective res ?011sibilities of trustees and exam iner The cliai-ity s ti-listccs are responsible for the preparation of the accounts. The chai'ity's ti-ust¢es coiisider tliat ali aLidil is iiot i-equii'ed for this year under section 144 of the Charities Act 2011 (the Cliarities Act) and tliat ali independent examination is needed. It i.s oiir respoiisibil itv to: e.xaminL tlie a¢counts under section 145 of the Charitie% Act, to follow tlie proceduirs laid dowii in tlie gieiieral Directions given by the Charity Coinin issic)n linder section 145(5)(b} of the Charities Act, and to state whetliei. particular Inatters have come to Iny attention. Basis ofii)dL Liidenl exain iiiers. stateineiiÈ Oiii- e.Xillliil)ati()11 was cai-ried ()uL in