## BARNACLE VILLAGE HALL ## Chair’s Report 27.11.2023 Good Evening and welcome to another Barnacle Village Hall AGM. I cannot believe another year has passed us by – it must be a sign of me getting older! I want to commence my report by giving my sincere thanks to my fellow volunteers on the committee who so generously give up there time to organise events and functions for members of our community and beyond. These have included: Bonfire night, co-ordinated by Steve Rudge, which as is tradition took place on November 5[th] and saw a good crowd in attendance to enjoy the bonfire and fireworks and enjoy a hot dog and drink from the bar. It should be noted although I am reporting on last years event, due to the work involved in setting up and cleaning up afterwards and the increased health and safety concerns in holding such an event the committee have decided this event will not continue in the future. Therefore, please do not store your wood for next year as it will not be required. On November 19[th] 2022 a 50[th] Year Celebration of the new village hall took place. Entertainment was provided by The General Wolfe Band and a supper was provided for a subsidised fee of £5 per head. Thanks should also go to Matt Erskine who spent many hours compiling a superb slide show of past events held in the hall. The Senior Citizens Christmas lunch was attended my another record 36 people in attendance to enjoy a lovely meal prepared by Louisa Rudge and served by members of the committee and Paul Case. This was followed by entertainment provided by a magician, which was a change from the normal pantomime due to the company no longer offering the service. All the children in attendance received a complimentary selection box. We were very fortunate to get a visit from Father Christmas to Barnacle followed by Carol’s with a brass band which was enjoyed with free mulled wine and mince pies. The sleigh was provided courtesy of Richard Grindall but unfortunately, Richard, who was a trustee of the hall and a great supporter along with his wife Linda, moved from Barnacle earlier in the year and will be sadly missed. New Years Eve was celebrated with the fabulous Bootleg Numpties providing the entertainment which guaranteed a great start to the year. The Kings Coronation was celebrated with The Vinyl Drive Band on the Friday evening and a picnic on Sunday afternoon on the village hall lawn. All the children in the village received a commemorative water bottle and the committee paid for the bench at the intersection of Top and Lower Road to be restored and a plaque to be installed. This proved to be a lovely community weekend to commemorate such a momentous occasion. The Curry and Comedians Evening scheduled for October unfortunately had to be cancelled due to insufficient ticket sales. The newly elected committee will have to review if it is worth scheduling another event in the future. Royal Ascot Day in June was a resounding success and it was lovely to see people turned out in their finery to enjoy a nice meal followed by the racing and afternoon tea rounded off by a traditional sing song. The Flower and Produce Day returned in September with limited produce and craft entrants. However, a good day was enjoyed by everyone in attendance but unfortunately the new committee will again have to review if this event is to continue in the future. The popular coffee mornings continued on Tuesday's with our older residents in particular supporting this event and enjoying the interaction with their fellow residents. Improvements to the hall this year have included replacement of the fire doors and garage doors, new lampshades, the repair of the oven, a new switchboard and dimmers and the installation of CCTV. Leanne did a fantastic job in staffing the bar for most functions, although we now have a backup in Natalie. She has been trained on smaller functions initially but is now capable of staffing most bars which gives us more flexibility and cover going forward. Terry dedicates a great deal of time and effort purchasing drinks and restocking the shelves to enable bars to be run successfully, so many thanks for doing such a great job. Kerry, the cleaner for the hall continues to keep things looking neat and tidy. Myra is our licensee, looks after the bar accounts and continues to keep the village informed of events with her design skills. Kathy, who is infact not even on the committee, continues to look after the bookings for the hall and her hard work in fulfilling this role so admirably is greatly appreciated. Lynda is our communications officer and ensures the village residents are aware of any events and information that requires disseminating. Brian, Chris, Steph, Viv, Teresa and Daphne have all been on various sub-committees to organise and sell tickets for a range of events and I thank you all for your valuable contributions. Cordelia continues to do a fantastic job as our secretary as well as helping organise events. Steve continues to be our longest serving committee member and ensures our accounts are kept in good order. Again many thanks to all the committee for so generously giving up there time to organise the wide range of events we have put on throughout the year and for making the hall such a special place. I know I am preaching to the converted here but we really need more residents to support the events in the village hall to ensure this valuable asset remains viable. If there are any suggestions for future events you would like to see in the hall the new committee would be only too pleased to consider these. Also, although we have a great committee we would not be averse to welcome any new members wishing to join us. Our meetings are on the second Monday of the month so if you would like to contribute to being part of this wonderful village organisation please do not hesitate to come along. Ian Dewis BARNACLE VILLAGE HALL FIN.4NCIAL STATEMENTS FOR THE YEAR EI*DED 30 SEvfEMBER 2023 PAUL CASE & CO CHARTERED CERTIFIED ACCOUNTANTS BARNACLE VILLAGE HALL ADMINISTRATIVF. INFORMATIONI FOR THE YEAR EIYDED 30 SLPTEMBER 2023 Registered Charitv Name Barnacle Village Hall Charity Number 522995 Charity Status Established 28 February 1968 Principal Address Barnacle Village Hall Lower Road Barnacle Warwickshire CV7 9LD Trustees Richard Grindal Stephen Rudge {TreasEsf¢T) knAh Morgan Indcpendenl A¢countants Paul Case & Co 52 Leicester Street Bulkington Bedworth arwickshire CV129NG Bankers NatWe5t l Market Plac¢ Nuneaion Warwickshire Cvll 4YY BARIYACLE VILLAGE HALL TRUSTEF.S' ANNUAL REPORT FOR THE YEAR ENDED 30 SEPTEMBER 2023 Malla emen* The following trnstees are involved in the management of the charity: Richard Grindal Stephcy) Rudge Additionally, there is a management committee of volunteers who also involv¢d in the tnan&g¢ment and administration of all asp¢cts of the charity. Strncture and Govern211ee The charity is constituted as a trust and its governing documcnt is a conveyance dated 28 February 1968. Ob ectives aDd Aetivities The charity is a village hall used for recreational activity by lth?I people. Achievements #ttd Perfornian¢es The chartty had a deficit of £2:766 wmpared to a surplus of £1:716 last year. The trustees are satisfied with this r¢sult. Financial Review The accumulated funds of the charity. ar¢ unrestricted fvnds of £200,473 and restricted funds of £257 and at 30 September 2023 th¢se iothlled £200.730. Signed by S J Rudge on behalf of all the trust¢es 22 November 2023 DEPENDENT EXAMINERS, REPORT TO THE TRLSTEES OF BARNACLE VILLAGE HALL FOR THE YEAR ENDED 30 SF.PTEMBER 2023 Res ective res nsibilities of trustees and exawniner The charity S trustees are rcsponsible for ihe prepardtion of the accounts. The cliarity's trustees ¢onsider that an audit is not r¢quired for this N'ear under section 144 of the Charities Act 2011 {tlie Charities Act) and that an independent e.xamination is needed. It is our responsibiliN' to.. examine the accounis under section 145 of the Charilies ACL to follo￿. the procedures laid dO￿.n in the general Directions given by the Charity Commission under section 145{SXb) of the Charities ACL and to state whcther particular tnatters have come to m) attention. Basis of inde ndent examiners, stateTnent Our examination was carried out in accordancc M"ith and Ihe amount of the obl joalion can be measured iwith reasonable certainly. Creditors The charity has creditors which are measured at settlement amounts less any. trade discounts. BARNACLE VILLAGE HALL NOTF.S TO THE ACCOUNTS FOR THE YEAR EP4DF.D 30 SEPTEMBER 2023 Assets Tangible fixed assets for use bN' charitv Thcsc are capiralised if the). can be used for more than one )Jear The), are v&lued at cost The depreciation rates and methods uscd a￿ disclosed in th¢ notes Siocks Stocks held for sale as part of non-charitable trad¢ are measured at the lower or cost or net realisable valu¢. Debtors Debtors are measured on initial recognition at settlement amount after an￿ trade discounts or amouni advanced bv the charity. Subsequently the) are measured at the cash or other consideraiion expectcd to bc receii'ed. Details of Certaill Items of ExpeDditure Fees for the exatninaiton of the accounls Independent examiner s fees for the !""e2r ￿'ere nil (2023 nil)- Tangible Fixed Assets and Depreeiation Depreciation is provided on all thngible fixed asset5. Other than freehold land. at rates calculated to rite off the cosl less estimatcd residual value. of each asset evenly over its expected useful life. as follows= Freehold Property 211/0 Straight line basis Fixtures. Fittings and Equipment 25Q/o R¢ducing balance basis Freehold Land & Buildin Fixtures, Fittings Totals Cost At l Ociob¢r 2022 Addilions 136.2)0 46,640 2,630 182,870 2.630 At 30 September 2023 l J6,230 49,270 185,500 reciation At l October ?02? Charoe for the Ycar 5.750 968 40,128 2,285 45.878 3.253 At 30 Septemb¢r 2023 6,718 49.131 Net Book Value At 30 September 2023 129.51? 6,857 136.369 At 30 SepteTnber 2022 l JO.480 6.512 136.992 Debtors 2nd Prepayments 2023 2022 PrepayTnents and accrued income 1,560 1.332 Creditors and A¢erugls 2023 2022 Accruals and deferred income 198 386 TrAnsactlODS Ivlth Trnslees Relaied P2rties Trustee rcmunerntion and benefits Nonc of the trnstees hav¢ been paid any remuneration or received any other bcnefits from an eTnployment with their ¢h8rity or related entity. Restricted Fuknds Thesc ar¢ funds held on behalf of the history group. BARNACLE VILLAGE HALL FIN.4NCIAL STATEMENTS FOR THE YEAR EI*DED 30 SEvfEMBER 2023 PAUL CASE & CO CHARTERED CERTIFIED ACCOUNTANTS BARNACLE VILLAGE HALL ADMINISTRATIVF. INFORMATIONI FOR THE YEAR EIYDED 30 SLPTEMBER 2023 Registered Charitv Name Barnacle Village Hall Charity Number 522995 Charity Status Established 28 February 1968 Principal Address Barnacle Village Hall Lower Road Barnacle Warwickshire CV7 9LD Trustees Richard Grindal Stephen Rudge {TreasEsf¢T) knAh Morgan Indcpendenl A¢countants Paul Case & Co 52 Leicester Street Bulkington Bedworth arwickshire CV129NG Bankers NatWe5t l Market Plac¢ Nuneaion Warwickshire Cvll 4YY BARIYACLE VILLAGE HALL TRUSTEF.S' ANNUAL REPORT FOR THE YEAR ENDED 30 SEPTEMBER 2023 Malla emen* The following trnstees are involved in the management of the charity: Richard Grindal Stephcy) Rudge Additionally, there is a management committee of volunteers who also involv¢d in the tnan&g¢ment and administration of all asp¢cts of the charity. Strncture and Govern211ee The charity is constituted as a trust and its governing documcnt is a conveyance dated 28 February 1968. Ob ectives aDd Aetivities The charity is a village hall used for recreational activity by lth?I people. Achievements #ttd Perfornian¢es The chartty had a deficit of £2:766 wmpared to a surplus of £1:716 last year. The trustees are satisfied with this r¢sult. Financial Review The accumulated funds of the charity. ar¢ unrestricted fvnds of £200,473 and restricted funds of £257 and at 30 September 2023 th¢se iothlled £200.730. Signed by S J Rudge on behalf of all the trust¢es 22 November 2023 DEPENDENT EXAMINERS, REPORT TO THE TRLSTEES OF BARNACLE VILLAGE HALL FOR THE YEAR ENDED 30 SF.PTEMBER 2023 Res ective res nsibilities of trustees and exawniner The charity S trustees are rcsponsible for ihe prepardtion of the accounts. The cliarity's trustees ¢onsider that an audit is not r¢quired for this N'ear under section 144 of the Charities Act 2011 {tlie Charities Act) and that an independent e.xamination is needed. It is our responsibiliN' to.. examine the accounis under section 145 of the Charilies ACL to follo￿. the procedures laid dO￿.n in the general Directions given by the Charity Commission under section 145{SXb) of the Charities ACL and to state whcther particular tnatters have come to m) attention. Basis of inde ndent examiners, stateTnent Our examination was carried out in accordancc M"ith and Ihe amount of the obl joalion can be measured iwith reasonable certainly. Creditors The charity has creditors which are measured at settlement amounts less any. trade discounts. BARNACLE VILLAGE HALL NOTF.S TO THE ACCOUNTS FOR THE YEAR EP4DF.D 30 SEPTEMBER 2023 Assets Tangible fixed assets for use bN' charitv Thcsc are capiralised if the). can be used for more than one )Jear The), are v&lued at cost The depreciation rates and methods uscd a￿ disclosed in th¢ notes Siocks Stocks held for sale as part of non-charitable trad¢ are measured at the lower or cost or net realisable valu¢. Debtors Debtors are measured on initial recognition at settlement amount after an￿ trade discounts or amouni advanced bv the charity. Subsequently the) are measured at the cash or other consideraiion expectcd to bc receii'ed. Details of Certaill Items of ExpeDditure Fees for the exatninaiton of the accounls Independent examiner s fees for the !""e2r ￿'ere nil (2023 nil)- Tangible Fixed Assets and Depreeiation Depreciation is provided on all thngible fixed asset5. Other than freehold land. at rates calculated to rite off the cosl less estimatcd residual value. of each asset evenly over its expected useful life. as follows= Freehold Property 211/0 Straight line basis Fixtures. Fittings and Equipment 25Q/o R¢ducing balance basis Freehold Land & Buildin Fixtures, Fittings Totals Cost At l Ociob¢r 2022 Addilions 136.2)0 46,640 2,630 182,870 2.630 At 30 September 2023 l J6,230 49,270 185,500 reciation At l October ?02? Charoe for the Ycar 5.750 968 40,128 2,285 45.878 3.253 At 30 Septemb¢r 2023 6,718 49.131 Net Book Value At 30 September 2023 129.51? 6,857 136.369 At 30 SepteTnber 2022 l JO.480 6.512 136.992 Debtors 2nd Prepayments 2023 2022 PrepayTnents and accrued income 1,560 1.332 Creditors and A¢erugls 2023 2022 Accruals and deferred income 198 386 TrAnsactlODS Ivlth Trnslees Relaied P2rties Trustee rcmunerntion and benefits Nonc of the trnstees hav¢ been paid any remuneration or received any other bcnefits from an eTnployment with their ¢h8rity or related entity. Restricted Fuknds Thesc ar¢ funds held on behalf of the history group.