RADFORD SEMELE COMMUNITY HALL 68 Lewis Road - Radford Semele - Leamington Spa - CV311 UQ Registered Charity Number 522985 Report of the Management Committee Year ending 31 sl March 2024 Introduction The objectives of the charity remain to own. manage and maintain Radford Semele Community Hall for the benefit of the inhabitants of Radford Semele and the Su￿ound1ng area. The cxjnstitution of the Charity is set out in a lease of land between Radford Semele Parish Council and the Trustees of Radford Semele Community Hall, made on 15 December 1967. That land vested in the Official th Custodian for Charities under an order of the Charity Commission dated 4 October 1971. The day-to-day running of the Hall is Ca￿led out by the Management Committee consisting of the vicar (now priest-in-charge) ex-officio, elected members and representatives of village organisations. During the year and up to the date of the Annual General Meeting the following have served on the Committee: Elected Mrs J Malin" Chair, Minute Sec. & Parish Council Representative Mr D Chater" ViGe Chairman Elected Elected Mrs M Rai. Elected Mrs B Friar. Treasurer Elected Mrs D Gulliver (Also Booking Officer) Mrs G Clews Elected Elected Mr G Gill Elected MrSRoe Elected Mr G Spencer Mrs H Higgins (Also Radford Semele Women's Institute) Mr J Morgan (Also Cacophony Music Group) Mr A Philips Co-opted Florina Coniac Elected Elected Elected rustees Bankers.. Lloyds TSB Bank plc 73 The Parade. Leamington Spa. CV32 4BB Independent Examiner Andrew Jones FCA Preparation of accounts and book-keeping Miss Hannah Gray Pagelof6 RADFORD SEMELE COMMUNITY HALL 68 Lewis Road - Radford Semele - Leamington Spa - CV31 1 UQ Registered Charity Number 522985 Report of the Management Committee Year ending 31 Sl March 2024 General Summary The Commrtlee met ten times in the year. Members are satisfied that the hall's use meets the requirements of the Charities Act 2006 to have charitable purposes for the public benefit: in particular, its hire enables the advancement of education. religion, community development and amateur sport. The Management Committee report the following: _ Business Rates Hire Charges Rates of hire were increased to £15 per hour for village residents and £18 per hour for non-residents. Donations and Grants There were no donations or grants in this financial year. Major Repairs and renewals There were no major repairs or renewals required in this financial year. Surplus for the Year The accounts show a surplus for the year of £5,624. Reserves The cash reserves as at 31st March 2024 were £57,630. InsurancelBuilding Values The Property was revalued in 2020 by Allied Westminster for insurance purposes. Current property values insured are £1.988,976. Finances In accordanTr with the resolution of the Committee passed on 28° July 2009, the financial statements have been prepared on the receipts and payments basis., this decision was taken to simplify accounting procedures and to avoid the more onerous demands of accruals accounting for the preparation and examination of the statements. Full details of Receipts and Payments are set out on pages 3 and 4, resulting in an excess of receipts of £5.624 and accumulated funds £57.630. This report was approved by the managen￿nt Committee on .. . its behal,by.' 2024. and sign8d on . Meeting Chaimyan Page2of6 RADFORD SEMELE COMMUNITY HALL 68 Lewis Road – Radford Semele – Leamington Spa – CV31 1UQ Registered Charity Number 522985 ## **Accounts for the Year Ended 31[st] March 2024** |**Receipts and Payments Account**
**Receipts**(see notes)
Sports and Social Club Rent
Rent of Changing Rooms
Hire of Hall
Charitable Activities
Grants and Donations
Interest Received
Sales of Electricity
Sale of Insurance
Sub total
**Asset and Investment Sales**
Total receipts
**Payments**(see notes)
Business Rate
Water Rates
Electricity
Gas
Insurance
Performing Rights Society
Cleaning (including materials)
Booking Agent’s Fee
Printing, Stationery, Postage, Telephone
Office/general administrative expenses
Repairs and Renewals
Bookkeeping
Sundry Expenses
Equipment
Raising Funds
Card charges
Charitable Contributions
Sub total
**Asset and Investment Purchases**
Total payments
Net excess of receipts
Add Balance of Cash Funds at 1stApril 2023
**Cash Funds at 31st March 2024**||General|General|General|General| |---|---|---|---|---|---| ||||||| ||||33,508
-|28,835
-|| ||||||| ||||33,508|28,835|| ||||151
1,205
12,579
2,121
2,555
155
1,929
3,081
139
265
1,833
900
273
479
219
0
0
27,884|550
1,051
5,440
2,219
2,649
0
1,930
2,799
242
0
28,962
875
91
313
122
1
30
47,274|| ||||-|-|| ||||27,884|47,274|| ||||5,624|-18,439|| ||||52,006||70,445| ||||**57,630**||**52,006**| Page 3 of 6 RADFORD SEMELE COMMUNITh HALL 68 Lewis Road - Radford Semele - Leamington Spa - CV31 1 UQ Registered Charity Number 522985 Accounts for the Year Ended 31st March 2024 Statement of Assets and Liabilities at 31st March 2024 2024 2023 Notes General Fund General Fund Cash Funds Lloyds TSB Cu￿ent Account COIF Charities Deposit Fund Lloyds Deposit Account Cash on hand 3,504 28,188 25,938 5,096 26,882 20,028 Total Cash Funds 57,630 52.006 Other Monetary Assets Hall Hire debtors Other Debtors Prepayment 451 2,733 2,401 1.250 1.774 Total 5,585 3,024 Assets Retained for the Charity's own use As valued for insuran Leasehold Building Fumiture, Fittings and Equipment 1,988,976 23,528 1,988,976 23,528 Liabilities Creditors Advanced Insurance Recharge Accruals -1,658 698 727 Total Liabilities -960 727 al Statements on pages 4 to 7 We￿ approved by the Managelnent Committee on 2024. and signed on its behalf by." . Trustee, on behaff of the Committee es on pages 6 & 7 fonn part of these accounts. Th Page4of6 RADFORD SEMELE COMMUNITY HALL 68 Lewis Road - Radford Semele - Leamington Spa - CV31 1 UQ Registered Chanty Number 522985 Notes to the Accounts for the year ended 31st March 2024 1. Accounting Policies Basis The financial statements have been prepared on a Re￿iptS and Payments basis, in accordance with the requirements of the Charities Act 2006, and the Charities SORP 2005. Funds Whenever income is received for a purpose Specified by the donor, a restricted fund is maintained as a separate account. No such funds were held during the year. 2. Comparatives The comparative figures have been prepaTed on the same basis as the cu￿ent year. 3. Réceipts Rent from S orts and Social Club- £7 116 Rent is receivable monthly from the Radford Semele Sports and Social Club under the temis of a seven-year lease effective from 1° April 2015. The rent is reviewed at three-yearly intervals and was increased in line with the Retail Price Index from 1 st April 2021. (The Management Committee has been advised that the seven-year st lease continues to operate beyond 1 April 2022 until one of the parties to the lease initiates the action which achieves termination.) Negotiations are underway with the S.&S.C. for the renewal of the rental agreement for 2024 to 2027, as of 31st March this has yet to be completed. Hire of the Hall- £15 883 Hourly hire rates are £15 per hour for Radford residents and £18 per hour for non- residents. This has not changed since Jan 2023. Sale of Electrici This relates to amount received from S.&.S.C for their metered portion of electricity used. At the 31st March the S.&S.C. had an outstanding balance of £420 outstanding on the electricity account. Sale of Insurance This consists of 41 % of annual insurance for 2022-2023 of £970 and part payment of £93 towards the 41 % of annual insurance for 2023-2024. Pag85of6 RADFORD SEMELE COMMUNITY HALL 68 Lewis Road - Radford Semele - Leamington Spa - CV311 UQ Registered Charity Number 522985 4. Payments Rates £151 Electrici £12 579 Total cost of electricity including RSSC who incur more than 90 % off the cost. The account is in credit with Smartest Energy by £1,884. Gas £2 121 nsurance £2 555 Hall renewal premium of £2.270 and £285 for Debbie Gulliverfs insurance renewal. Music Licence £155 Cleanin Same as previous year. Bookin Fee £3 081 Re airs and Renewals £1 833 Main cost is for repairs on side gates (£303) and repair leak in hall roof & fit new gate post (£320) and replacement cooker (£240). Bookkee in £900 The charge represents the full year cost of subcontracting this accounting work. ment £479 5. Debtors and Prepayments Prepayments include £1,703 for 9 months prepaid for Insuran￿ and £698 for 9 months prepaid for recharge of insuran￿. Debtors indude £451 of hall hire debtors. £1,615 for electricity owed by the club. £838 for balance of invoice for insurance recharge and £280 for 50./0 split of car park lighting invoice thal is outstanding from previous year. 6. Creditors This consists of -£1,884 of credit in Smartest energy account as paid more than Involces sent an(J £226 owed to EDF for gas bill. 7. Reserves Reserves of the Community Hall increased from £52,006 to £57,630 during the year. End. Page6of6 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examinerfs Report Report to the trusteesl members of [. On accounts for the year ended Radford Semele Community Hall 31st March 2024 Charity no (if any) 522985 Set out on pages , One to Six ( approved by Committee on 16th May 2024) I report to the trustees on my examination of the accounts of the above charity {"the Trust") for the year ended 31st March 2024. Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 {"the Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in. any material respect.. accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records Independent examiner's ststement I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable proper understanding of the accounts to be reached. Signed: Date: 21st October 2024 Name: es Relevant professional qualification(s) or body (if any): I Chartered Accountant Address: 20, Offchurch Lane Radford Semele Leamington Spa CV31 1TN Section B Disclosure Only complete if the examiner needs to highlight matters of concern {see CC32, Independent examination of charity accounts.. directions and guidance for examiners). IER October 2018