Annual Trustees’ Report 

Priors Hall 

For the year 1 April 2024 – 31 March 2025 

## 1. Introduction 

The Trustees of Priors Hall are pleased to present their Annual Report for the period 1 April 2024 to 31 March 2025. This year has been marked by significant progress, with major upgrades to the Hall’s facilities, continued reliable service to our community, and a welcome strengthening of the Management Committee. 

## 2. Governance and Management 

At the start of the reporting period, the Priors Hall Management Committee consisted of: 

- Lee Robinson – Chair & Trustee 

- Jane Richards – Treasurer & Trustee 

- Barbara Harvey – Bookings Secretary & Trustee 

- Helen Menezes – Secretary & Trustee 

The Committee met approximately every two months. 

Committee Changes 

- Helen Menezes stepped down as Secretary & Trustee at the previous AGM. The Trustees thank Helen for her dedicated service and are pleased she continues to volunteer. 

- Dawn Gosling resigned in September due to ill health. 

- In March we welcomed three new members: Lesley Hayward, Martin Baker (Trustee), and Mark Billing (Trustee). 

## 3. Use of the Hall 

Bookings 

The Hall continues to support a wide range of community activities, including a new regular booking from Little Pinum School. 

## Tenancies 

Office spaces remained fully occupied. Tenants benefitted from improved heating controls and separate electricity metering installed by Elektra Smart Energy. 

4. Maintenance and Improvements 

Routine maintenance was carried out by Steve Bennett and the Chair. Key works included hot water repairs in the salon, replacement of emergency exit signs, wiring corrections, external cleaning, new fencing, free fibre broadband installation, and the purchase of 70 new upholstered chairs. 

## 5. Solar PV System and Heating Upgrade 

Funding 

- £25,000 from the UK Shared Prosperity Fund / Rural England Prosperity Fund. 

- £15,000 from the npower Business Solutions (nBS) Foundation. 

## Solar PV Installation 

Elektra Smart Energy installed the system beginning in August. A problem tree was removed prior to installation. 

## Heating Upgrade 

Installed in January. Concerns regarding brightness and heat distribution are being addressed through proposed control enhancements. 

## 6. Acknowledgements 

Thanks are extended to: Caroline Whitehead, Nigel Whitehead, Pete Brown, Jonathan Fletcher, Helen Menezes, Steve Bennett, and Councillor Nigel Rock. 

## 7. Conclusion 

Priors Hall celebrates its twenty-fifth year with major improvements including renewable energy generation, modern heating, fibre broadband, and enhanced furnishings. Special thanks go to Jane Richards for her exceptional role in securing and managing project funding. 

Lee Robinson 

Chair & Trustee 

## 20 October 2025 

## **Priors Marston and Priors Hardwick Village Hall** 

## **Profit and Loss Report** 

_01 April, 2024 - 31 March, 2025_ 

|**Sales**||
|---|---|
|4000 - Sales - Products<br>2,452.50||
|4010 - Sales - Services<br>1,194.05||
|4900 - Other income<br>2,474.00||
|4901 - Film Night Income<br>742.31||
|4906 - Grants awarded<br>40,000.00||
|4940 - Rental Income<br>8,582.24||
|**Total Sales**|**£55,445.10**|
|**Direct Expenses**||
|5060 - Other Direct Expenses<br>26.00||
|**Total Direct Expenses**|**£26.00**|
|**GROSS PROFIT / LOSS**|**£55,419.10**|
|**Overheads**||
|7110 - Water Rates<br>437.44||
|7120 - General Rates<br>172.90||
|7130 - Premises Insurance<br>1,150.14||
|7200 - Electricity<br>3,880.91||
|7210 - Gas & Oil<br>479.38||
|7600 - Legal Fees<br>340.20||
|7800 - Repairs and Renewals<br>46,930.63||
|7810 - Cleaning<br>3,191.49||
|7900 - Bank Charges and Interest<br>-615.62||
|**Total Overheads**|**£55,967.47**|
|**NET PROFIT / LOSS**|**-£548.37**|



30 Sep 2025 06:43 

Page 1 of 2 

30 Sep 2025 06:43 

Page 2 of 2 

PRIORS MARSTON AND PRIORS HARDWICK VILLAGE HALL INCOME ANDEXPENDITUREACCOUNT FOR THE YEAR ENDED 31 MARCH 2025 


**----- Start of picture text -----**<br>
||||||
|---|---|---|---|---|
|2025|2024|
|Income|
|Sales|-|Products|2452.50|1035.00|
|Sales|-|Services|1194.05|1237.97|
|Hall|Hire|2474.00|2292.00|
|Film|Night|Income|742.31|858.81|
|Grants|awarded|40000.00|0.00|
|Rental|Income|8582.24|8582.24|
|55445.10|14006.02|
|Direct|Expenses|
|Other|Direct|Expenses|26.00|0.00|
|26.00|0.00|
|Gross|Surplus|55419.10|14006.02|
|Overheads|
|Water|Rates|437.44|384.72|
|General|Rates|172.90|162.51|
|Premises|Insurance|1150.14|1348.26|
|Electricity|3880.91|2718.05|
|Gas|&|Oil|479.38|510.66|
|Legal Fees|340.20|311.14|
|Repairs|and|Renewals|46930.63|3315.00|
|Cleaning|3191.49|3216.62|
|56583.09|11966.96|
|Operating (Deficit)/Surplus|-1163.99|2039.06|
|Bank|Interest|Received|615.62|496.38|
|Net (Deficit)/|Surplus|-548.37|2535.44|

**----- End of picture text -----**<br>


PRIORS MARSTON AND PRIORS HARDWICK VILLAGE HALL BALANCE SHEET AS AT 31[MARCH] 2025 

||2025|2024|
|---|---|---|
|ASSETS|||
|CurrentAssets|||
|Trade Debtors|5075.31|2212.73|
|BankAccount|2182.15|8523.83|
|High Interest account|50043.83|47113.10|
|TotalAssets|57301.29|57849.66|
|LIABILITIES|||
|Total Liabilities|0.00|0.00|
|Total Net Assets|57301.29|57849.66|
|FUNDS|||
|Restricted Funds|35391.00|35391.00|
|Unrestricted Funds|21910.29|22458.66|
||57301.29|57849.66|



## Independent examiner’s report to the trustees of The Priors Marston and Priors Hardwick Village Hall 

| report to the trustees on my examination of the accounts of The Priors Marston and Priors Hardwick Village Hall for the year ended 31% March 2025 

## Responsibilities and basis of report 

As the charity trustees of the The Priors Marston and Priors Hardwick Village Hall you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). 

| report in respect of my examination of The Priors Marston and Priors Hardwick Village Hall accounts carried out under section 145 of the 2011 Act and in carrying out my examination | have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. 

## Independent examiner’s statement 

| have completed my examination. | confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 

1. accounting records were not kept in respect of the The Priors Marston and Priors Hardwick Village Hall as required by section 130 of the Act; or 

2. the accounts do not accord with those records. 

| have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in orderto enable a proper understanding of the accounts to be reached. 

Signed: J-t women Name: JANES FREEMAN FCA Address: Cfo CRN EAUx Accountants LTO, 2a harkeT HILL , Southam, Witatwickgursed CU4Y One Date: Jo - Seplember- 2928 . 

Relevant professional qualification or membership of professional bodies (if any):