## **The Priors Marston and Priors Hardwick Village Hall** ## **Officers and Advisors for the year ending 31[st] March 2021** ------------------------------------------------------------------------------------------------------------ |**Trustees:**|**Mr Lee Robinson**| |---|---| ||**Mrs Jane Richards**| ||**Mrs Barbara Harvey**| ||**Mr Michael Smith**| ||**Mr Les Wareham**| |**Secretary:**|**Mr Michael Smith**| |**Address:**|**The Priors Hall**| ||**Shuckburgh Road**| ||**Priors Marston**| ||**Southam**| ||**Warwickshire**| ||**CV47 7RS**| |**Treasurer:**|**Mrs Jane Richards**| |**Bankers:**|**Lloyds Leamington Spa**| ||**73 The Parade**| ||**Leamington Spa**| ||**Warwickshire**| ||**CV32 4BB**| |**Accountant:**|**Mr John Franklin**| ||**The Latch**| ||**Hollybush Lane**| ||**Priors Marston**| ||**Southam**| ||**Warwickshire**| ||**CV47 7RW**| ## **Charity Commission Registration No: 522983** ## **The Priors Marston and Priors Hardwick Village Hall** ## **Trustees report** ## **For the year ended 31st March 2021** **--------------------------------------------------------------------------------------------------------------------** **Charity Name:** Priors Marston and Priors Hardwick Village Hall **Governing Instrument:** The Charity is governed by a conveyance dated 9[th] April 1957. **Trustees:** The Board of Trustees comprises the Committee. A list of those who served in this capacity during the year is set out on page 1. **Charity Registration No. 522983 Registered Office:** Corner Cottage Priors Hardwick Southam Warwickshire CV47 7SN ## **The Priors Marston and Priors Hardwick Village Hall** ## **Trustees report (continued)** ## **For the year ended 31st March 2021** ## **-----------------------------------------------------------------------------------------------------** ## **Review of the Year:** The Trustees present their Annual Report and Financial Statements of the Charity for the year ended 31st March 2021. As we did not hold an Annual General Meeting during the previous year, this report includes details of both the years ending 31[st] March 2020 and 31[st] March 2021. The hall is now in its sixty-fourth year, and has been in the current building since 2000. It became a registered charity on 1[st] October 1963. The Financial Statements have been made in accordance with the Charities Act 1993 and The Statement of Recommended Practice: Accounting and Reporting by Charities, published 2005. **Principle** The principal activities of the charity are to provide facilities for a wide range **Activities:** of leisure and recreational activities and social events, which are well promoted and easily accessible to all members of the local community. In addition, there are a suite of office rooms which are rented out to local business on an annual lease basis. **Management:** The charity is governed by the five trustees who have a variety of clearly defined responsibilities. ## **Achievements:** As the building is now 21 years old, the hall is beginning to show signs of its age requiring some major items of maintenance, the following have been carried out over the last 2 years. - 28.05.19 A flood in the men’s toilet in May 2019 resulted in a major insurance claim to remedy the damage done to the floor coverings on the ground floor. - In January 2020 the large space heater on the balcony broke down and was fixed. The repair involved a new circuit board being made as the broken part was not available. - 05.10.20 New taps fitted in all toilets and a faulty urinal flush regulator was replaced. - 09.10.20 Deep clean of hall (excluding tenant’s premises i.e., hairdressing salon, offices and Post Office) - 09.12.20 The hot water boiler repaired and a leak in disability access toilet was fixed. - Dec 2020 Redecoration of internal areas (including Post Office, but excluding salon and tenanted offices.) Lines for the badminton court were also repainted. - The 5-year electrical safety check carried out with all recommendations completed. Further improvements were made to lighting by switching to LED lamps in the rest of the hall and outside. **Plans for the** The Priors Hall is community asset run by a small team of volunteers. In the **Future:** past two years we have been very lucky that we have been able to maintain the fabric of the hall and give rent relief to tenants without depleting our financial reserves thanks to the grants that have been available to us as a result of the COVID pandemic. As a result, I am pleased to report that we face the future with a well-maintained building on a sound financial footing. To continue to run the Priors Marston and Priors Hardwick Village Hall for the benefit of all in the local community ## **Priors Marston and Priors Hardwick Village Hall** ## **Profit and Loss Report** _01 April, 2020 - 31 March, 2021_ |**Sales**|| |---|---| |4000 - Sales - Products
80.00|| |4010 - Sales - Services
1,894.37|| |4020 - Sales Discounts
-4,241.12|| |4900 - Other income
21,395.18|| |4940 - Rental Income
8,239.39|| |**Total Sales**|**£27,367.82**| |**Direct Expenses**|| ||| |**Total Direct Expenses**|**£0.00**| |**GROSS PROFIT / LOSS**|**£27,367.82**| |**Overheads**|| |7110 - Water Rates
138.45|| |7130 - Premises Insurance
1,414.20|| |7200 - Electricity
2,414.23|| |7210 - Gas & Oil
299.76|| |7600 - Legal Fees
133.85|| |7800 - Repairs and Renewals
10,943.90|| |7810 - Cleaning
2,900.95|| |7900 - Bank Charges and Interest
-6.68|| |**Total Overheads**|**£18,238.66**| |**NET PROFIT / LOSS**|**£9,129.16**| 02 Jan 2022 17:18 Page 1 of 1 CHARITY COMMISSION I FOR ENGLAND AND WALES Independent examinerfs report on the accounts Sectron A Ind&pendont Examiner's Rèp¢Yt Reportto the P￿ Ick H", str l _ 2a)21 Charity N).: I report to the charity on ryy tY￿4n￿lOn of the •xounts d thè Company the yf* erJd¢d Respmsibilitses and As the tt¥3rtls trustees d the Ciinpany (wtr￿ ￿ also the dYe(lo￿ ol th¢ o)mparty the purposes of company k￿}, ￿ ¥e r￿￿K￿￿7•ble frrf th A)mpanie5 Act 2(th Elow"} vrtKh gNes Coftw)¢s Act 2006. or Ihe ac£￿nts do not wmply with relevarn acrounting RqUi￿rrtS under 3% of the C￿leS Act 2W6 other ltrol ary rffjuiren￿I th* the S()RP {PRS102) IER October 2018 2n21 ¢walificat•ts)(s) or body (rf any): Mdr 47 S¢Gtipn Di3Glo3ure Onty ccry*te rf the ewoner tr) hi9hli9trt malerial of ¢<￿*M (see CC32. IndeFendent e￿inat*￿ d chafly ac(x)urts". ¢fftct1￿S guthnce fy e>arr￿￿). Glvo here brief d8tslls •ny it0fft5 that tho examiner wisl*s to disclosu. IER Octob•r 2018