## **AGM of Luddington Village Hall Committee Held on 8th May 2024** Present: Kerry Radden, Karen Haines-Lea (Co-Chairs), Penny Garbutt, Andy Haines, Dave Heyworth, Chris Thorpe, Debbie Thorpe, Linda Walters, Penny Heyworth 1. Annual Summary Report This was given by Kerry, see attached. Karen thanked everyone both on the committee and others at events, for their help over the past year. Kerry also gave feedback on comments made at the Annual Parish meeting by Colin Robberts acknowledging the work, events organised and excellent team work of the committee. 2. Annual Finance Report See the attached balance sheets and report provided by Chris. The residual balance would be used to address improvements such as acoustics, lighting, lift access and solar power. 3. Business Update - See attached report given by Penny G. Question raised regarding the possibility of ongoing or repeat funding as a Warm Hub. Penny reported that we had been visited by the lead from WCC at a coffee meeting recently and all monitoring forms had been completed and submitted. They were very pleased and there is the possibility of repeat or ongoing funding. Discussion and suggestions made for further speakers for talks either at a lunchtime, as this had proved popular, or as an evening event. 4. Trustee Nominations for 2024/5: Karen Haines-Lea Chair Penny Heyworth Secretary Penny GarbuttBookings and Hall Hire Chris Thorpe Treasurer Linda Walters General member, H&S lead Debbie Thorpe Church Liaison Officer Dave Heyworth General member, Buildings and Maintenance Brain Wallis General member, Buildings and Maintenance Andy Haines General member Kerry Radden General member See Nomination forms for proposers and seconders. Voting by the current committee present, unanimously all in favour of the above. Vote of thanks to Kerry given by Penny G for her work as Co Chair, now she is stepping down from the role. The meeting closed at 7.40pm ||LUDDINGTON|VILLAGE HA|LL||||||LUDDINGTON|VILLAGE HALL|||||||| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| ||(Registered C|harityNumb|er 522963)||||||(Registered C|harityNumber|522963)||||||| ||||||||||||||||||| ||ACCOUNTS F|OR THE YEAR|ENDING 31 DE|CEMBER 202|3||||ACCOUNTS FO|R THE YEAR E|NDING 31 DECE|MBER 2023|||||| ||||||||||||||||||| |||PROFIT & LO|SS|||||||BALANCE
SHEET|||||||| |INCOME|||||||||||||||||| |||2023|||2022|||INCOME||2023|||2022||||| |Hire Charges||£|||£||||||||||||| |Osborne School of Dance||1,774.00|||1,870.00|||Hire Charges and Donatons||13,741.06|||12,048.99||||| |Studio Art Club||4,405.00|||3,200.00|||Village Hall Events||5,184.87|||2,843.99||||| |Women's Insttute||0.00|||81.00|||Square Income||3,782.66|||4,013.27||||| |Parish Council||634.35|||512.49|||Deposit interest||960.31|||160.33||||| |Stratord District Council||100.00|||25.00|||MEB Wayleave||11.92|||11.91||||| |Meetngs,Partes,Private Hire||2,476.75|||2,098.00|||Restricted Funds||2,500.00|||||||| |Tai Chi||0.00|||776.00|||Printng||225.63|||||||| |Yoga||1,042.00|||909.00|||TOTALS|||£26,406.45|||£19,078.49|||| |Kickboxing||0.00|||27.00||||||||||||| |Allure Dance||2,280.00|||2,073.50||||||||||||| |Bee Keepers||778.50|||411.00|||EXPENDITURE|||||||||| |Trainmaster||55.50|||66.00|12,048.99||Sundry||6,836.62|||2,518.54||||| |Village Hall Functons||307.15|||0.00|||Hall Expenses - Rates,Water,BT||950.98|||439.09||||| |Hall Events||4,877.72|||2,631.00|||Electricity,||3,113.81|||3,236.46||||| |Other||87.00|||212.99|2,843.99||Bank Charges||103.24|||100.93||||| |Donatons||107.96|||4,013.27|||Cleaning,etc.||3,715.56|||2,786.52||||| |Deposit Interest||960.31|||160.33|||Repairs||1,197.16|||5,022.20||||| |MEB Wayleave||11.92|||11.91|||Printngand Signage||1,103.55|||||||| |Square income||3,782.66||||||Advanced Fire and Pest||258.00|||180.00||||| |Printng||225.63||||||Renewals|||||1,368.73||||| |Title of Restricted Funds||||||||Expenditure against restricted funds||1,216.63|||||||| |WCC Councillor Grant Green Room)||2,000.00||||||TOTAL EXPENDITURE|||18,495.55|||15,652|||| |Warm Hub||500.00||||||PROFIT/(LOSS)|||7,910.90|||3,426|||| |TOTAL INCOME|||26,406.45|||19,078.49|||||||||||| ||||||||||||||||||| ||||||||||||||||||| |EXPENDITURE||||||||STATEMENT OF FUNDS|||||||||| |Non Domestc Rate||0.00|||260.80|||General Fund-OpeningBalance|40,135.00||||36,709||||| |S/A District Council||195.25|||42.00|||Proft/(Loss)for theyear|7,910.90||||3,426||||| |Water Services||275.93|||178.29|||||48,045.90||||40,135|||| |Insurance||697.58|||755.83|||Represented by:|||||||||| |PPL/PRS||458.54|||306.22|||Restricted Funds Held on Account|||||||||| |Electricity- Consumpton||3,113.81|||3,236.46|||WCC Grant Funding|783.37||||||||| |PHS Group||129.41|||121.68|||Warm Hub Funding|500.00||||||||| |Advanced Fire & Protecton||258.00|||180.00|||Funds Held Unrestricted|||||||||| |Hall Cleaning||3,440.98|||2,786.52|||Short Term Deposit CCLA|14,000.00||||14,000||||| |Filmbank||69.35|||0.00|||Bank Balances|32,704.46||||26,195||||| |SundryExpenses||559.07|||2,518.54|||Debtors|55.50||||||||| |Bank Charges||103.24|||100.93|||Cash in Hand|2.57||||3||||| |Membership||0.00|||143.00|||Less Prepayments|||||-63||||| |Repairs||1,197.16|||5,022.20|||||48,045.90||||40,135|||| |Square expenditure||0.00|||||||||||||||| |BT Wi Fi||479.80|||||||||||||||| |Printngand Signage||1,103.55|||||||||||||||| |Events||5,197.25|||||||||||||||| |Expenditure against restricted funds|||||||||||||||||| |Green Room Refurbishment||1,216.63|||||||||||||||| |TOTAL EXPENDITURE|||18,495.55|||15,652.47|||||||||||| ||||||||||||||||||| |PROFIT/(LOSS)|||7,910.90|||3,426.02|||||||||||| ||||||||||||||||||| Luddington Village Hall (Registered Charity Number 522963) Inde endent examiner's re ort. I report to the trustees on my examination of the accounts of Luddington Village Hall (the Trust) for the year ended 31 December 2023. You are responsible, as the charity trustees, for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act,). Independent examiner's statement: I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. accounting records were not kept in respect of the Trust as required by Section 130 of the Act. or 2. the accounts do not accord with those records,. or 3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) and Regulations 2008 other than any requirement that the accounts give a 'true and fair view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: Name: Teresa Kristunas, CPFA Address.. Crossways, Luddington, Stratford upon Avon, Warwickshire, CV37 9SJ Date: 26 September 2024