**THE LEAMINGTON HASTINGS PARISH HALL FOUNDATION** ## **ANNUAL REPORT FOR THE YEAR ENDED 30 SEPTEMBER 2025** ## **Name** The name of the charity is The Leamington Hastings Parish Hall Foundation. The charity is regulated by a scheme made by the Secretary of State for Education and Science on 10 July 1964, as amended on 24 September 2024. The charity is registered with the Charity Commission No. 522249 and its address is - Parish Hall, Birdingbury Road, Hill, Rugby, CV23 8EA. ## **Objects** The object of the charity is the provision and maintenance of a parish hall for the use, without distinction of political religious or other opinions, for meetings, lecture classes and other forms of recreation and leisure-time occupation. The parish hall is available for hire by any individual or organisation in accordance with the standard hiring agreement and scale of charges adopted for the year. Tennis and bowls facilities are also available. The Committee of Management have had due regard to the guidance published by the Charity Commissioners on public benefit and consider that their objects, aims and achievements meet the requirements. ## **Committee of Management** The committee members at 30 September 2025 were: |||**Appointed by:**| |---|---|---| |J. AYRES|Chair|Elected| |T. DEVLIN||Elected| |C. FAIRBURN||Elected| |D. FOSTER|Treasurer|Elected| |L. MAYNARD|Secretary|Elected| |T. THOMPSON||Elected| On 24 November 2025, T Devlin resigned as a member of the committee and L. Woodrow was elected. Committee members are elected or appointed on an annual basis with officers being elected from the membership of the committee of management. The annual general meeting is usually held in January. Page 1 **THE LEAMINGTON HASTINGS PARISH HALL FOUNDATION** ## **ANNUAL REPORT FOR THE YEAR ENDED 30 SEPTEMBER 2025** ## **(CONTINUED)** ## **Review of progress and finance** The year has seen further growth in regular bookings and the maintaining of tennis court subscriptions. This growth in revenues has allowed the committee to undertake much needed long-term repairs and improvements to the Hall. The costs of running the Hall have generally increased as expected with the increase in usage. The Foundation continues to enjoy the support of the Leamington Hastings Consolidated Charities, for which we are grateful. This year has seen the completion of the implementation of the online management information platform and the introduction of an online Hall booking platform. The committee is pursuing an online booking platform for tennis court users. The increase in regular bookings has underpinned the finances of the Foundation in generally difficult times for local parish halls. The Bowls Club, celebrating its 40[th] anniversary at the Hall, have had a successful year. The Silver Surfers, also celebrating a significant milestone, their 25[th] anniversary at the Hall, have enjoyed another year of success, generating a small surplus on their activities. ## **Independent Examiner** The independent examiner is P. Varney F.C.A. ## **Signed on behalf of the Committee of Management** ## J. AYRES Dated: 25 January 2026 Page 2 **THE LEAMINGTON HASTINGS PARISH HALL FOUNDATION** ## **INDEPENDENT EXAMINERS REPORT TO THE COMMITTEE OF MANAGEMENT OF THE LEAMINGTON HASTINGS PARISH HALL FOUNDATION** I report to the charity trustees on my examination of the accounts of the charity for the year ended 30[th] September 2025 which are set out on pages 4 to 8. ## **Responsibilities and basis of report** As the charity’s trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act.’) I report in respect of my examination of the charity’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145 (5)(b) of the Act. ## **Independent Examiner’s statement** I have completed my examination. I can confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. Accounting records were not kept in respect of the charity as required by section 130 of the Act; or 2. The accounts do not accord with those records; or 3. The accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: Name: P. Varney, F.C.A. Address: The Cottage Leamington Hastings CV23 8DZ Dated: 25 January 2026 Page 3 ## **THE LEAMINGTON HASTINGS PARISH HALL FOUNDATION** ## **STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 30 SEPTEMBER 2025** ||Unrestricted|Designated|Restricted||| |---|---|---|---|---|---| ||fund|funds|funds|Total|2024| |**INCOME**|£|£|£|£|£| |Grants and donations (Note 2)|1,040|-|1,150|2,190|7,042| |Fees|-|-|1,695|1,695|1,950| |Hall lettings|10,523|-|-|10,523|6,078| |Tennis court lettings|2,645|-|-|2,645|2,680| |Deposit interest|270|1,450|285|2,005|2,128| |Fund-raising income|-|-|4,877|4,877|4,931| |Solar panel income|2,316|-|-|2,316|2,222| |Miscellaneous|63|-|-|63|57| ||______|______|______|______|______| |**TOTAL INCOME**|16,857|1,450|8,007|26,314|27,088| ||`═════`|`═════`|`═════`|`═════`|═════| |**EXPENDITURE**|||||| |**Expenditure on charitable activities**|||||| |Hall hire|-|-|2,420|2,420|1,785| |Electricity|3,252|-|-|3,252|2,962| |Water|347|-|-|347|226| |Insurance|1,252|-|265|1,517|1,622| |Cleaning|1,979|-|-|1,979|1,577| |Maintenance and repair|||||| |General|3,415|-|3,341|6,756|2,503| |Hall Refurbishment|8,626|-|-|8,626|14,815| |Tennis Court|570|-|-|570|724| |Depreciation|-|-|129|129|127| |Telephone and internet charges|428|-|-|428|794| |Miscellaneous|748|-|57|805|860| |Bank Charges|-|-|119|119|112| |Licences|81|-|-|81|155| ||______|______|______|______|______| ||20,698|-|6,331|27,029|28,262| ||`═════`|`═════`|`═════`|`═════`|═════| |**Costs of raising funds**|**-**|-|1,830|1,830|1,689| ||`═════`|`═════`|`═════`|`═════`|═════| |**TOTAL EXPENDITURE**|20,698|-|8,161|28,859|29,951| ||`═════`|`═════`|`═════`|`═════`|═════| |**NET INCOME**|(3,841)|1,450|(154)|(2,545)|(2,863)| |**TRANSFERS BETWEEN FUNDS**|1,526|(1,526)|-|-|-| ||_____|____|____|____|____| |**NET MOVEMENT IN FUNDS**
|(2,315)|(76)|(154)|(2,545)|(2,863)| |**RECONCILIATION OF FUNDS**|||||| |**Fund balances at 1 October 2024**|10,193|36,000|10,172|56,365|59,228| ||______|______|______|______|_______| |**Fund balances at**|||||| |**30 September 2025**|7,878|35,924|10,018|53,820|56,365| ||`═════`|`═════`|`═════`|`═════`|═════| The notes on pages 6 to 8 form part of these accounts Page 4 ## **THE LEAMINGTON HASTINGS PARISH HALL FOUNDATION** ## **BALANCE SHEET AT 30 SEPTEMBER 2025** |**FIXED ASSETS**
Fixtures and equipment
**CURRENT ASSETS**
Debtors
Bank balances
Deposit accounts
Current accounts
Cash
**CREDITORS:**Amounts falling due
within one year
**NET CURRENT ASSETS**
**NET ASSETS**
**REPRESENTED BY**:
**FUNDS**
**Unrestricted Fund**
**Designated Funds**
**Restricted Funds**
**TOTAL CHARITY FUNDS**|Notes
£
3
4
685
49,029
6,921
1,018
_______
57,653
5
(4,175)
_______
6
7
8|2025
£
£
342
493
48,550
7,794
1,028
______
57,865
(1,971)
______
53,478
_______
53,820
`══════`
7,878
35,924
10,018
______
53,820
`══════`|2024
£
471
55,894
_______
56,365
`══════`
10,193
36,000
10,172
______
56,365
`═════`| |---|---|---|---| For and on behalf of the Committee of Management - J. AYRES Dated: 25 January 2026 The notes on pages 6 to 8 form part of these accounts Page 5 **THE LEAMINGTON HASTINGS PARISH HALL FOUNDATION** **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 30 SEPTEMBER 2025** ## 1. **ACCOUNTING POLICIES** ## **a) General information and basis of preparation** THE LEAMINGTON HASTINGS PARISH HALL FOUNDATION is an unincorporated entity. The address of the office is given in the charity information on page 1 of these financial statements. The nature of the charity’s operation and its principal activity is the provision and maintenance of the parish village hall. The charity constitutes a public benefit entity as defined by FRS 102. The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued in October 2019, the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102), the Charities Act 2011, and UK Generally Accepted Accounting Practice. The financial statements have been prepared to give a ‘true and fair’ view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a ‘true and fair view’. This departure has involved following the Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on in October 2019 rather than the Accounting and Reporting by Charities: Statement of Recommended Practice effective from 1 April 2005 which has since been withdrawn. The financial statements are prepared on a going concern basis under the historical cost convention, modified to include certain items at fair value. The financial statements are presented in sterling which is the functional currency of the charity and rounded to the nearest £. The significant account policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all years presented unless otherwise stated. ## **b) Income recognition** - All income is included in the statement of financial activities when the charity is legally entitled to the income, the amount can be measured reliably and it is probable that the income will be received. ## **c) Expenditure recognition** All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category. Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that settlement will be received and the amount of the obligation can be measured reliably. ## **d) Fixed Assets** Depreciation is calculated to write off the cost of fixtures and equipment on a straight line basis over ten years. Page 6 ## **THE LEAMINGTON HASTINGS PARISH HALL FOUNDATION** ## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 30 SEPTEMBER 2025** ## 2. **GRANTS AND DONATIONS** |Unrestricted
Designated
Restricted
fund
funds
funds
£
£
£
Warwickshire County Council
1,000
-
350
Leamington Hastings Consolidated Charity
-
-
800
The 29thMay 1961 Charitable Trust
-
-
-
Other
40
-
-
1,040
-
1,150|Total
£
1,350
800
-
40
2,190|2024
£
-
3,750
3,000
292
7,042|2024
£
-
3,750
3,000
292
7,042| |---|---|---|---| ||||7,042| |3.|**TANGIBLE FIXED ASSETS**||| |---|---|---|---| ||||Fixtures| ||**Used by the Charity**||and equipment| ||**Cost or valuation**||£| ||At 1 October 2024||| ||Valuation – 1996||3,465| ||Cost||26,174| ||||______| ||At 30thSeptember 2025||29,639| ||||`═════`| ||**Depreciation**||| ||At 1 October 2024||29,168| ||Depreciation for year||129| ||||______| ||At 30 September 2025||29,297| ||||`═════`| ||**Net book value**||| ||30 September 2025||342| ||||`═════`| ||30 September 2024||471| ||||`═════`| ||The land and buildings used by the charity, being the Parish Hall, is a permanent endowment and||| ||is currently insured for £1,266,000||| |4.|**DEBTORS**|2025|2024| |||£|£| ||Sundry Debtors|475|200| ||Prepayments|210|293| |||____|____| |||685|493| |||`════`|`════`| |5.|**CREDITORS**||| ||Amounts falling due within one year||| ||Accruals|1,175|971| ||Deferred income|3,000|1,000| |||____|____| |||4,175|1,971| |||`════`|`════`| Page 7 **THE LEAMINGTON HASTINGS PARISH HALL FOUNDATION** ## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 30 SEPTEMBER 2025** ## 6. **SUMMARY OF NET ASSETS BY FUNDS** ||Unrestricted|Designated|Restricted|| |---|---|---|---|---| ||fund|funds|funds|Total| ||£|£|£|£| |Fixtures and equipment|1|-|340|341| |Other net assets|7,877|35,924|9,678|53,479| ||______|______|______|______| |Net assets|7,878|35,924|10,018|53,820| ||`═════`|`══════`|`═════`|═════| ## 7. **DESIGNATED FUNDS** |Balance at
Transfer
1stOctober
Unrestricted
2024
fund
£
£
Tennis court repair fund
14,000
-
Hall repair fund
22,000
(1,526)
36,000
(1,526)|Incoming
resources
£
566
884
1,450|Balance at
30thSeptember
Expenditure
2025
£
£
-
14,566
-
21,358
-
35,924|Balance at
30thSeptember
Expenditure
2025
£
£
-
14,566
-
21,358
-
35,924| |---|---|---|---| ||||| ||||35,924| The designated funds represent funds set aside for major refurbishment. ## 8. **RESTRICTED FUNDS** |Balance at
1stOctober
2024
£
Bowls
9,611
Silver Surfers
561
10,172|Incoming
resources
£
7,047
960
8,007|Balance at
30thSeptember
Expenditure
2025
£
£
(7,364)
9,294
(797)
724
(8,161)
10,018|Balance at
30thSeptember
Expenditure
2025
£
£
(7,364)
9,294
(797)
724
(8,161)
10,018| |---|---|---|---| ||||10,018| ## 9. **TRUSTEES REMUNERATION AND EXPENSES** No remuneration or expenses directly or indirectly were paid out of funds of the charity during the year. Page 8 ## **THE LEAMINGTON HASTINGS PARISH HALL FOUNDATION** **CHARITY NO. - 522949** ## **ANNUAL REPORT AND** **FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2025** **THE LEAMINGTON HASTINGS PARISH HALL FOUNDATION** ## **INDEX** ||**Page**| |---|---| |**Annual Report**|**1 - 2**| |**Independent Examiners Report**|**3**| |**Statement of Financial Activities**|**4**| |**Balance Sheet**|**5**| |**Notes to the Financial Statements**|**6 - 8**|