THE LEAMINGTON HASTINGS PARISH HALL FOUNDATION CHARITY NO. - 522949 ANNUAL REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2024
THE LEAMINGTON HASTINGS PARISH HALL FOUNDATION INDEX Page Annual Report Independent Examiners Report Statement of Financial Activities Balance Sheet Notes to the Financial Statements
THE LEAMINGTON HASTINGS PARISH HALL FOUNDATION ANNUAL REPORT FOR THE YEAR ENDED 30 SEPTEMBER 2024 Name The name of the charity is The Leamington Hastings Parish Hall Foundation The charity is regulated by a scheme made by the Secretary of State for Education and Science on 10 July 1964, as amended on 24 September 2024. The charity Is registered with the Charity Commission No 522249 and its address Is- Parish Hall, Birdingbury Road, Hill. Rugby, CV23 8EA. Objects The object of the charity IS the provision and maintenance of a parish hall for the use, without distinction of political religious or other opinions, for meetings. lecture classes and other forms of recreation and leisure-time occu pation. The parish hall is available for hire by any individual or organisation in accordance with the standard hiring agreement and scale of charges adopted for the year Tennis and bowls facilities are also available. The Committee of Management have had due regard to the guidance published by the Charity Commissioners on public benefit and consider that their objects, aims and achievements meet the requirements Committee of Management The cornmittee members at 30 September 2024 were. Appointed by: J. AYRES Chair Elected T. DEVLIN Elected C. FAIRBURN Elected D FOSTER Treasurer Elected L. MAYNARD Secretary Elected T. THOMPSON Elected L. Woodrow resigned as a member of the committee on 16 April 2024 Committee members are elected or appointed on an annual basis with officers being elected from the membership of the committee of management. The annual general meeting is usually held In January Page 1
THE LEAMINGTON HASTINGS PARISH HALL FOUNDATION ANNUAL REPORT FOR THE YEAR ENDED 30 SEPTEMBER 2024 (CONTINUED) Review of progress and finance The Hall has seen improved usage compared to last year, with an increase in regular bookings and tennis court subscriptions. As for all users, the Hall has experienced significantly higher energy costs year on year. with other costs broadly similar to last year. 2025 Is expected lo see a further increase In both regular Hall bookings and energy costs. The Foundation Is grateful to the Leaminglon Hastings Consolidated Charity for supporting both the Hall and the Silver Surfers. This year has seen a continuation of the move to modernisation of the processes and procedures, as well as work on improving the fabric of the building The move to the new, fully online banking arrangements was completed during the year, a new Constitution was adopted and a dedicated Vouteer engaged to pursue g rant funding, with early results looking promisi ng Su bsequent to the year end, the committee has i nlroduced an on line manage ment Information platform, and it is antlGipaied that in mid-2025 an online Hall booking platform will be introduced. The Bowls Club saw increased usage both indoors and outdoors and this, together with successful fundraising activities, enabled the clLJb to show a satisfactory surplus. The Silver Surfers had another successful year. Independent Examiner The independent examiner is P. Varney F.C.A. Signed on behalf of the Committee of Management J. AYRES Dated. 21 January 2025 Page 2
THE LEAMINGTON HASTINGS PARISH HALL FOUNDATION INDEPENDENT EXAMINERS REPORT TO THE COMMITTEE OF MANAGEMENT OF THE LEAMINGTON HASTINGS PARISH HALL FOUNDATION I report to the charity trustees on my examination of the accounts of the charity for the year ended 301tt September 2024 which are set out on pages 4 to 8. Responsibilities and basis of report As the charity's trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 I'the Act.,) I report in respect of my examination of the charity's accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 14515llbl of the Act Independent Examiner's statement I have completed my examination. I can confirm that no material matters have come to my attention In connection with the examination giving me cause to believe that in any material respect. Accounting records were not kept in respect of the charity as required by section 130 of the Act., or 2. The accounts do not accord with those records. or 3. The accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view, which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should awn In his report in order to enable a proper understanding of the accounts to be reached Signed. Name. P. Varney, F.C.A. Address. The Cottage Leamington Hastings CV23 8DZ Dated. 21 January 2025 Page 3
THE LEAMINGTON HASTINGS PARISH HALL FOUNDATION STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 30 SEPTEMBER 2024 Unrestricted Designated Restricted fund funds funds Total 2023 INCOME Grants and donations (Note 21 Fees Hall lettings Tennis court lettings Deposit interest Fund-raising income Solar panel income Miscellaneous 25 6,000 1,017 1,950 7,042 1.950 6.078 2.680 2,128 4.931 2,222 57 1,073 2,045 4,654 2,205 1,529 4,482 2,070 38 6.078 2,680 924 117 2,222 57 937 267 4,814 TOTAL INCOME 12,103 6,937 8,048 27.088 18.096 EXPENDITURE Expenditure on charitsble activities Hall hire Electricity Water Insurance Cleaning Maintenance and repair General Hall Refurbishment Tennis Court Depreciation Telephone and internet charges Miscellaneous Bank Charges Licences 1,785 1,785 2,962 226 1.622 1.577 1,994 2,025 244 1,459 1,172 2.962 226 1,325 1,577 297 1,163 1,340 2,503 14,815 724 127 794 860 112 155 4,171 14,815 724 400 127 568 218 158 538 127 434 196 65 360 664 47 155 9,203 14,815 4,244 28.262 13,072 Costs of raising funds 161 1,528 1.689 1,314 TOTAL EXPENDITURE 9,364 14,815 5,772 29,951 14 386 NET INCOME 2,739 {7,8781 2.276 {2.8631 3710 TRANSFERS BETWEEN FUNDS (26 3931 26.393 NET MOVEMENT IN FUNDS 123 6541 18515 2,276 12,8631 3,710 RECONCILIATION OF FUNDS Fund balances at 1 October 2023 33,847 17485 7,896 59,228 55,518 Fund balances at 30 September 2024 10.193 36,000 10,172 56,365 59.228 The notes on pages 6 to 8 form part of these accounts Page 4
THE LEAMINGTON HASTINGS PARISH HALL FOUNDATION BALANCE SHEET AT 30 SEPTEMBER 2024 2024 2023 Notes FIXED ASSETS Fixtures and equipment 471 598 CURRENT ASSETS Debtors Bank balances Deposit accaunts Current accounts Cash 493 615 48,550 7794 1,028 41.341 17,073 942 57,865 59,971 CREDITORS: Amounts falling due within one year 11,9711 (1,3411 NET CURRENT ASSETS 55,894 58,630 NET ASSETS 56 365 59,228 REPRESENTED BY FUNDS Unrestricted Fund Designated Funds Restricted Funds 10,193 36,000 10,172 33,847 17,485 7,896 TOTAL CHARITY FUNDS 56,385 59,228 For and on behalf of the Committee of Management J. AYRES Dated 21 January 2025 The notes on pages 6 to 8 form part of these accounts Page 5
THE LEAMINGTON HASTINGS PARISH HALL FOUNDATION NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 30 SEPTEMBER 2024 1.ACCOUNTING POLICIES a) General information and basis of preparation THE LEAMINGTON HASTINGS PARISH HALL FOUNDATION is an unincorporated entity The address of the office Is given in the charity information on page 1 of these financial statements. The nature of the charity's operation and its principal activity is the provision and maintenance of the parish village hall. The charity constitutes a public benefit entity as defined by FRS 102 The financial statements have been prepared in accordance with Accounting and Reporting by Charities. Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021 issued in October 2019, the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 1021, the Charities Act 2011, and UK Generally Accepted Accounting Practice. The financial statements have been prepared lo give a 'true and fair, view and have departed from the Charities (Accounts and Reports) Regulations 2008 only lo the extent required to provide a 'true and fair view, This departure has involved following the Accounting and Reporting by Charities.. Statement of Recommended Practice applicable to charities preparing their accounts In accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021 issued on in October 2019 rather than the Accounting and Reporting by Charities Statement of Recommended Practice effective from 1 April 2005 which has since been withdrawn The financial statements are prepared on a going concern basis under the historical cost convention, modified to include certain items at lair value The financial statements are presented in sterling which is the functional currency of the charity and rounded lo the nearest £. The significant account policies applied in the preparation of these financial statements are set out below These policies have been consistently applied lo all years presented unless otherwise slated. bl Income recognition All income is Included in the statement of financial activities when the charity Is legally entitled to the income. the amount can. be measured reliably and it is probable that the income will be received. cl Expenditure recognition All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure. it is probable that settlement will be received and the amount of the obligation can be measured reliably d) Fixed Assets Depreciation Is calculated to write off the cost of fixtures and equipment on a straight line basis over ten years. Page 6
THE LEAMINGTON HASTINGS PARISH HALL FOUNDATION NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 30 SEPTEMBER 2024 GRANTS AND DONATIONS Un restricted fund Designated funds Restricted funds Total 2023 Leaminglon Haslings Consolidated Charity The 29th May 1961 Charitable Trust Other 3,000 3,000 750 3,750 3000 292 750 25 267 323 25 6.000 1,017 7,042 1,073 TANGIBLE FIXED ASSETS Fixtures ande ment Used by the Charity Cost or valuation At 1 October 2023 Valuation- 1996 Cost 3,465 26,174 At 30th September 2024 29 639 Depreciation Al 1 October 2023 Depreciation for year 29,041 127 At 30 September 2024 29,168 Net book value 30 September 2024 471 30 September 2023 598 The land and buildings used by the charity, being the Parish Hall, is a permanent endowment and is currently insured for £1 ,060, 000 DEBTORS 2024 2023 Sundry Debtors Prepayrnents 200 293 285 330 493 615 CREDITORS Amounts falling due within one year Accruals Deferred income 971 1,000 1,341 1.971 1,341 Page 7
THE LEAMINGTON HASTINGS PARISH HALL FOUNDATION NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 30 SEPTEMBER 2024 SUMMARY OF NET ASSETS BY FUNDS U nrestricted Designated Restricted fund funds funds Total F1Xtures and equipment Other net assets 470 9,702 471 55,894 10,192 36,000 Net assets 10,193 36.000 10.172 56.365 DESIGNATED FUNDS Balance at 1 Sl October 2023 Transfer Unrestricted fund Balance at 301h September 2024 Incoming resources enditu re Tennis court repair fund Hall repair fund 5,328 12,157 8,394 17 999 278 6.659 14.000 22,000 114,8151 17,485 26 393 6,937 114,815) 36 000 The designated funds represent funds set aside ft)r major refurbishment. 8. RESTRICTED FUNDS Balance at 1 $1 October 2023 Balance at 301h September 2024 Incoming resources enditu re Bowls Silver Surfers 7,543 353 7.121 927 {5.0531 17191 9,611 561 7896 8,048 15,7721 10,172 TRUSTEES REMUNERATION AND EXPENSES No remuneration or expenses directly or Indirectly were paid out of funds of the charity during the year. Page 8