2023-12-31-accounts - Wren Hall

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Wren Hall

Report and Financial Statements

31 December 2023

Charity number: 522936

Wren Hall Report and Financial Statements Contents

	Page
Legal and administrative information	1
Report of the Trustees	2
Report of the Independent Examiner	3
Statement of financial activities	4
Balance sheet	5
Cashflow statement	6
Notes forming part of the financial statements	7 - 12
Additional information	13

Wren Hall Legal and administrative information

Trustees

Ms N Forty ** Secretary Appointed 21 February 2024 Mr R Forty ** Bookings Appointed 15 November 2023 Ms D Gumley ** Events Appointed 13 March 2024 Mr H B Jones * Mr R Price ** Treasurer Appointed 21 February 2024 Ms C Silvester Mr R J Slatem * Ms D Wood ** Website Appointed 21 February 2024 Mr M Wood ** Chair Appointed 21 February 2024

Trustee holding title to freehold land and buildings at Wren Hall, School Lane, Wroxall, Warwick CV35 7NF

** Committee member prior to appointment as Trustee

Address

Wren Hall School Lane Wroxall Warwickshire CV35 7NF

Independent examiner

Dr J R Ayling BSc FCA 8 Troutbeck Avenue Leamington Spa Warwickshire CV32 6NE

Bankers

HSBC Bank PLC 34 Poplar Road Solihull West Midlands B91 3AF

CCLA Senator House 85 Queen Victoria Street London EC4V 4ET

Shawbrook Bank Ltd Lutea House Warley Hill Business Park The Drive Great Warley Brentwood Essex CM13 3BE Skipton Building Society The Bailey Skipton North Yorkshire BD23 1DN

Wren Hall Report of the Trustees for the year ended 31 December 2023

The Trustees present their report along with the financial statements of the Charity for the year ended 31 December 2023. The financial statements have been prepared in accordance with the accounting policies set out on pages 7 and 8, and comply with the Charity's Constitution and applicable law.

Structure, Governance and Management

Wren Hall is constituted under a conveyance dated 1 September 1967, amended 30 April 2014, and is registered with the Charity Commission for England and Wales.

The Trustees who have served during the year and since the year end are set out on page 1. Except as disclosed in note 2, no Trustees received remuneration from the Charity in the year ended 31 December 2023 (2022: nil).

The power to appoint Trustees is vested in the current Trustees. Trustees are selected according to the skills, either professional and / or personal, they can bring to the role and must live within the parish. In choosing new Trustees, consideration is also given to ensuring a balanced Board in terms of age and gender.

The Trustees have examined the major strategic, business and operational risks which the Charity faces and confirm that systems have been established to mitigate those risks. The day to day running of the Charity has been delegated to the Wren Hall Committee. During 2023 and 2024 all Committee members were formally appointed as Trustees.

Objectives and activities

The Wren Hall charity was established to represent all those with an interest in the local community encompassed within the catchment area defined as the communities of Beausale, Haseley, Honiley and Wroxall. By working in partnership with all relevant interest groups, voluntary organisations, statutory authorities and individuals the Management Committee / Board of Trustees seeks to provide for improvement in local wellbeing of an involved and valued community. The Charity has achieved these objectives via its two properties:

l Wren Hall is a meeting room located between Warwick and Knowle and is open to individuals, community groups, voluntary organisations, partnership agencies and businesses that are based in, or have an interest in the area. It acts as a focal point for village affairs bringing the local community together.
l The Parish Room is a fenced recreation ground in Honiley on the site of the old Parish Room which was demolished several years ago.

Achievements and performance

When Wren Hall was refurbished in 2020 the aim was for it to be used extensively by the local community. During 2023, there were:

l 15 Wren Hall events, including the launch of the recipe book 'The Baker's of Wroxall'.
l 26 Sunday Teas which generated £15,000 of income for the charities who ran the sessions.
l 38 one-off events, including one wedding reception.
l 574 regular activity classes, including Yoga, Pilates, Zumba, a drama group and a choir.
There was something happening at Wren Hall on 335 days of the year in 2023.

Financial Review

During the year ended 31 December 2023 the Charity received income mainly from grants, room hire and events. Expenditure comprised mainly the cost of heating and maintaining the principal property. The Charity reported a surplus of £1,915 (2022: £8,841) for the year.

Reserves policy

The Charity aims to hold sufficient reserves to meet its day to day requirements. At 31 December 2023 the Charity had funds of £598,350 (2022: £596,435) of which £6,921 (2022: £7,207) were restricted.

Approved by the Trustees and signed on their behalf by:

Mr M Wood - Trustee

16th September 2024

Date

Independent examiner's report To the Trustees of Wren Hall

I report to the charity Trustees on my examination of the accounts of the Charity for the year ended 31 December 2023 which are set out on pages 4 to 12.

Responsibilities and basis of report

As the charity’s Trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the charity’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

accounting records were not kept in respect of the charity as required by section 130 of the Act; or
the accounts do not accord with those records; or
the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

17 September 2024

Dr J R Ayling BSc FCA 8 Troutbeck Avenue Leamington Spa CV32 6NE

Date

Wren Hall Statement of Financial Activities for the year ended 31 December 2023

Unrestricted Funds Notes £ Income and endowments from: Donations and legacies 3 - Charitable activities 4 26,508 Other trading activities 5 12,464 Investments 126 Other income 1,064 Total income and endowments 40,162 Expenditure on: Raising funds 6 4,092 Charitable activities 7 26,119 Total expenditure 30,211 9,951 Transfers 12 (7,750) 2,201 Total funds brought forward 12 589,228 Total funds carried forward 12 591,429 Net income / (expenditure) Net movement in funds	Restricted Funds £ 1,050 22,480 - - - 23,530 5 31,561 31,566 (8,036) 7,750 (286) 7,207 6,921	Total 2023 £ 1,050 48,988 12,464 126 1,064 63,692 4,097 57,680 61,777 1,915 - 1,915 596,435 598,350	2022 £ 150 32,640 15,953 77 200 49,020 7,607 32,572 40,179 8,841 - 8,841 587,594 596,435 Total

There were no recognised gains and losses for the Charity for the current or prior periods other than those included in the statement of Financial Activities. All income and expenditure arises from continuing activities.

Wren Hall Balance Sheet as at 31 December 2023

Notes Fixed assets Tangible assets 9 Current assets Debtors 10 Cash at bank and in hand Creditors: amounts falling due within one year 11 Net current assets Funds Restricted 12 Unrestricted 12 Total assets less current liabilities being total net assets	31 Dec 2023 £ 521,783 850 86,178 87,028 (10,461) 76,567 598,350 6,921 591,429 598,350	31 Dec 2022 £ 516,915 781 89,431 90,212 (10,692) 79,520 596,435 7,207 589,228 596,435

Approved by the Trustees and signed on their behalf by: The The directors present theiraccountscompany'shaveprincipalbeen preparedactivityreport and accounts for the yearinduring the yearaccordance withwas that of businessthe specialended 31 May 2004.provisionsstart up advice and support.relating to small companies within Part 16th September 2024 Mr M Wood - Trustee Date

Wren Hall Cashflow statement for the year ended 31 December 2023

Cash flows from operating activities Net income Adjustments for: Depreciation Interest from investments (Increase) / decrease in debtors (Decrease) / increase in creditors Net cash provided by operating activities Cash flows from investing activities Interest and dividends Purchase of fixed assets Net cash used in investing activities Change in cash and cash equivalents in the year Cash and cash equivalents brought forward Cash and cash equivalents carried forward Analysis of cash and cash equivalents Cash in hand At start of year £ Cash 89,431 Analysis of changes in net debt and cash balances	Year ended 31 Dec 2023 £ 1,915 7,114 (126) (69) (231) 8,603 126 (11,982) (11,856) (3,253) 89,431 86,178 86,178 Cash flows £ (3,253)	Year ended 31 Dec 2022 £ 8,841 15,401 (77) 442 7,869 32,476 77 (1,385) (1,308) 31,168 58,263 89,431 89,431 At end of year £ 86,178

Wren Hall Notes forming part of the financial statements for the year ended 31 December 2023

1 Accounting policies

{a} Basis of preparation and assessment of going concern

The financial statements have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant notes to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued in October 2019 and the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011.

The trust constitutes a public benefit entity as defined by FRS 102.

The trustees consider that there are no material uncertainties about the Trust’s ability to continue as a going concern.

{b} Funds Structure

Unrestricted income funds comprise those funds which the trustees are free to use for any purpose in furtherance of the charitable objects. Unrestricted funds include designated funds where the trustees, at their discretion, have created a fund for a specific purpose.

Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the charity for particular purposes. The costs of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements.

{c} Income recognition

All income is recognised once the charity has entitlement to the income, it is probable that the income will be received and the amount of income receivable can be measured reliably.

Donations, are recognised when the Trust has been notified in writing of both the amount and settlement date. In the event that a donation is subject to conditions that require a level of performance before the charity is entitled to the funds, the income is deferred and not recognised until either those conditions are fully met, or the fulfilment of those conditions is wholly within the control of the charity and it is probable that those conditions will be fulfilled in the reporting period.

The charity has received government grants in respect of the refurbishment of Wren Hall. Income from government and other grants are recognised at fair value when the charity has entitlement after any performance conditions have been met, it is probable that the income will be received and the amount can be measured reliably. If entitlement is not met then these amounts are deferred.

No amount is included in the financial statements for volunteer time in line with the SORP (FRS 102).

Income from trading activities includes income earned from fundraising events and trading activities to raise funds for the charity. Income is received in exchange for supplying goods and services in order to raise funds and is recognised when entitlement has occurred.

{d} Expenditure recognition

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that settlement will be required and the amount of the obligation can be measured reliably.

All expenditure is accounted for on an accruals basis. All expenses including support costs and governance costs are allocated or apportioned to the applicable expenditure headings. For more information on this attribution refer to note (f) below.

{e} Irrecoverable VAT

Irrecoverable VAT is charged against the expenditure heading for which it was incurred.

{f} Allocation of support and governance costs

All support costs have been attributed to charitable activities. Governance costs comprise all costs involving the public accountability of the charity and its compliance with regulation and good practice.

Wren Hall Notes forming part of the financial statements for the year ended 31 December 2023

1 Accounting policies (continued)

{g} Fixed assets and depreciation

Tangible fixed assets are capitalised above a threshold of £150 per asset and are stated at cost (or deemed cost) less accumulated depreciation and accumulated impairment losses. Depreciation is provided on tangible fixed assets, at rates calculated to write off the cost, less estimated residual value, of each asset on a systematic basis over its expected useful life as follows:

Freehold land No depreciation Freehold buildings 2% straight line (until 31 December 2022) Freehold buildings 1% straight line (from 1 January 2023) Fixtures and fittings 10% straight line

2 Related party transactions and trustees’ expenses and remuneration During the year ending 31 December 2023 a payment of £750 (2022: £nil) was made to Ms D Gumley (Committee member / Trustee) for the research she performed on the Bakers of Wroxall Creative Fund (previously called the Cookery Book) project. Further payments totalling £3,270 have been accrued at 31 December 2023 (2022: £nil) and paid during the year ending 31 December 2024. With the exception of these payments to Ms D Gumley, the Trustees all give their time and expertise without any form of remuneration or other benefit in cash or kind (2022: £nil). Expenses paid to the Trustees in the year totalled £nil (2022: £nil). There were no other related party transactions (2022: none).

Wren Hall employs no staff.

Income and endowments from donations and legacies Donations	Year ended 31 Dec 2023 £ 1,050	Year ended 31 Dec 2022 £ 150

3 Income and endowments from donations and legacies

Donations received in both 2023 and 2022 were in respect of the restricted Bakers of Wroxall Creative Fund.

Income and endowments from charitable activities Wren Hall room hire Parish Room General fund Wren Hall fund Community project - Cookery Book Community projects Creative Café Cook book Grant income Rental income	Year ended 31 Dec 2023 £ 25,356 100 25,456 - 6,940 - 6,940 1,052 15,540 16,592 48,988	Year ended 31 Dec 2022 £ 18,715 100 18,815 3,167 3,060 6,986 13,213 612 - 612 32,640

4 Income and endowments from charitable activities

Grant income of £6,940 (2022: £10,046) and community projects income of £15,540 (2022: £nil) are restricted.

Wren Hall Notes forming part of the financial statements for the year ended 31 December 2023

Income and endowments from other trading activities Sale of donated goods Sunday teas Other events	Year ended 31 Dec 2023 £ 100 2,237 10,127 12,464	Year ended 31 Dec 2022 £ - 1,257 14,696 15,953

5 Income and endowments from other trading activities

Other events income includes a restricted sum of £nil (2022: £275) in respect of the restricted Bakers of Wroxall Creative Fund.

Expenditure on raising funds Sunday teas Other event costs	Year ended 31 Dec 2023 £ 283 3,814 4,097	Year ended 31 Dec 2022 £ 238 7,369 7,607

6 Expenditure on raising funds

Other event costs of £5 (2022: £nil) were in respect of the restricted Mr Wood Trophy fund.

Expenditure on charitable activities Rates Repairs and maintenance Catering & cleaning Water Insurance Electricity and gas Telephone Bank charges Website costs Loss on disposal of fixed assets Depreciation Charitable donation Sundry expenses Community projects Creative café Cookery Book Governance costs Wren Hall expenditure	Year ended 31 Dec 2023 £ 108 17,712 2,095 286 1,617 7,029 367 329 111 - 7,114 1,775 1,301 39,844 - 16,811 16,811 1,025 57,680	Year ended 31 Dec 2022 £ 441 6,418 1,741 173 1,527 1,866 355 305 454 - 15,401 2,001 490 31,172 11 574 585 815 32,572

7 Expenditure on charitable activities

Depreciation costs include restricted expenses of £60 (2022: £60). Community project costs include restricted expenses of £16,811 (2022: £574). Repairs and maintenance costs include restricted expenses of £14,690 (2022: £3,060). Total restricted expenses included within expenditure on charitable activities is £31,561 (2022: £3,694).

Wren Hall Notes forming part of the financial statements for the year ended 31 December 2023

8 Allocation of support costs

All support costs associated with charitable activities are allocated to the sole charitable activity of the Charity being to promote communal events via the provision of community meeting places. Governance costs include £1,025 (2022: £815) in respect of the independent examiner's fee. No other fees were payable to the independent examiner (2022: £nil).

Depreciation Governance costs Support cost	Year ended 31 Dec 2023 £ 7,114 1,025 8,139	Year ended 31 Dec 2022 £ 15,401 815 16,216

Tangible fixed assets At 1 January 2023 Additions At 31 December 2023 Depreciation At 1 January 2023 Charge for the period At 31 December 2023 Net book value At 31 December 2023 At 31 December 2022 Cost	£ 534,591 6,500 541,091 56,040 946 56,986 484,105 478,551 Freehold land and buildings	£ 63,089 5,482 68,571 24,725 6,168 30,893 37,678 38,364 Fixtures, fittings & equipment	£ 597,680 11,982 609,662 80,765 7,114 87,879 521,783 516,915 Total

9 Tangible fixed assets

Included within the cost of freehold land and buildings is land at a cost of £46,500 (2022: £46,500) which has not been depreciated.

10 Debtors Trade debtors Prepayments and accrued income	31 Dec 2023 £ 748 102 850	31 Dec 2022 £ 568 213 781

Wren Hall Notes forming part of the financial statements for the year ended 31 December 2023

11 Creditors: amounts falling due within one year Accruals and deferred income	31 Dec 2023 £ 10,461	31 Dec 2022 £ 10,692

Hall booking deposits of £2,024 which were received in the year ended 31 December 2023, but were for events to be held in the year ended 31 December 2024, were accrued at 31 December 2023. (Hall booking deposits of £1,202 which were received in the year ended 31 December 2022, but were for events to be held in the year ended 31 December 2023, were accrued at 31 December 2022).

Further income deferred at 31 December 2022 comprised £856 received from ticket sales for events taking place in the year ending 31 December 2023 and National Lottery grant income of £6,940 which was received in the year ended 31 December 2022, but was unspent at 31 December 2022. There was no further deferred income at 31 December 2023.

Deferred income at 1 January 2023 Additions during the year Amounts released to income Deferred income at 31 December 2023	£ 8,998 2,024 (8,998) 2,024

12 Summary of fund movements

Unrestricted funds General Restricted funds Wren Hall Fund Defibrillator Fund Mr Wood Trophy Fund BWCF Total funds Wren Hall Fund:	Fund balance b/f £ £ £ 589,228 40,162 (30,211) - 6,940 (14,690) 240 - (60) 130 - (5) 6,837 16,590 (16,811) 7,207 23,530 (31,566) 596,435 63,692 (61,777) Grants and donations towards the purchase Hall. Expenditure Income & endowments	Fund balance c/f £ £ (7,750) 591,429 7,750 - - 180 - 125 - 6,616 7,750 6,921 - 598,350 and redevelopment of Wren Transfers

Defibrillator Fund: Funded by a donation from the Joint Parish Council to purchase a defibrillator for installation at the Hall.

Mr Wood Trophy Fund: Funded by a donation from the estate of Mr R Wood to provide a prize in his memory at the annual Autumn show.

BWCF A collaborative community project to produce a cookery book combining (Bakers of Wroxall recipes with background family stories, memories and contemporary Creative Fund) illustrations. The profits made from the project are to be used to fund future Previously called cookery book creative events. fund

Sufficient resources are held in an appropriate form to enable the funds to be applied in accordance with the restrictions.

Wren Hall Notes forming part of the financial statements for the year ended 31 December 2023

13 Analysis of net assets by fund Fixed assets Current assets Current liabilities Fund balance	Unrestricted Funds £ 521,603 80,061 (10,461) 591,203	Restricted Funds £ 180 6,967 - 6,921	Total £ 521,783 87,028 (10,461) 598,350

14 Controlling party and ultimate controlling party

The controlling party and ultimate controlling party of the Charity is the Board of Trustees of Wren Hall.

Wren Hall Additional information

This information does not form part of the financial statements of Wren Hall and has not been subject to an independent examiner's review.

1 Net event income Wren Hall events Quiz Lunch Club Party on the Green Marquee on the Green Christmas Wreath-Making Workshops Skittles Open Studios Christmas fair Autumn show Pumpkin / Scarecrow competition Live and Local Nikipedia / Confessions of a Teletubby George Egg The Frozen Roman Children's Theatre Other general event costs Licensing Marketing	Year ended 31 Dec 2023 £ 524 951 (150) - 1,975 564 1,067 996 719 (33) - - - - (180) (120) 6,313	Year ended 31 Dec 2022 £ 334 908 454 389 1,701 640 1,198 1,050 543 - 95 309 141 36 (213) (258) 7,327