Wren Hall
Report and Financial Statements
31 December 2022
Charity number: 522936
Wren Hall Report and Financial Statements Contents
| Page | |
|---|---|
| Legal and administrative information | 1 |
| Report of the Trustees | 2 |
| Report of the Independent Examiner | 3 |
| Statement of financial activities | 4 |
| Balance sheet | 5 |
| Cashflow statement | 6 |
| Notes forming part of the financial statements | 7 - 11 |
| Additional information | 12 |
Wren Hall Legal and administrative information
Trustees
Mr H B Jones * Ms C Silvester Mr R J Slatem *
- Trustee holding title to freehold land and buildings at Wren Hall, School Lane, Wroxall, Warwick CV35 7NF
Committee
Mr M Wood Chair Ms N Forty Secretary Mr R Price Treasurer Mr R Forty Bookings Ms D Wood Website Ms D Gumley Events
Address
Wren Hall School Lane Wroxall Warwickshire CV35 7NF
Independent examiner
Dr J R Ayling BSc FCA 8 Troutbeck Avenue Leamington Spa Warwickshire CV32 6NE
Bankers
HSBC Bank PLC 34 Poplar Road Solihull West Midlands B91 3AF
CCLA Senator House 85 Queen Victoria Street London EC4V 4ET
Shawbrook Bank Ltd Lutea House Warley Hill Business Park The Drive Great Warley Brentwood Essex CM13 3BE
1
Wren Hall Report of the Trustees for the year ended 31 December 2022
The Trustees present their report along with the financial statements of the Charity for the year ended 31 December 2022. The financial statements have been prepared in accordance with the accounting policies set out on pages 7 and 8, and comply with the Charity's Constitution and applicable law.
Structure, Governance and Management
Wren Hall is constituted under a conveyance dated 1 September 1967, amended 30 April 2014, and is registered with the Charity Commission for England and Wales.
The Trustees who have served during the year and since the year end are set out on page 1. No trustees received remuneration from the Charity in the year ended 31 December 2022 (2021: nil).
The power to appoint trustees is vested in the current Trustees. Trustees are selected according to the skills, either professional and / or personal, they can bring to the role and must live within the parish. In choosing new Trustees, consideration is also given to ensuring a balanced Board in terms of age and gender.
The Trustees have examined the major strategic, business and operational risks which the Charity faces and confirm that systems have been established to mitigate those risks. The day to day running of the Charity is delegated to the Wren Hall Committee.
Objectives and activities
The Wren Hall charity was established to represent all those with an interest in the local community encompassed within the catchment area defined as the communities of Beausale, Haseley, Honiley and Wroxall. By working in partnership with all relevant interest groups, voluntary organisations, statutory authorities and individuals the Management Committee seeks to provide for improvement in local wellbeing of an involved and valued community. The Charity has achieved these objectives via its two properties:
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l Wren Hall is a meeting room located between Warwick and Knowle and is open to individuals, community groups, voluntary organisations, partnership agencies and businesses that are based in, or have an interest in the area. It acts as a focal point for village affairs bringing the local community together.
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l The Parish Room is a fenced recreation ground in Honiley on the site of the old Parish Room which was demolished several years ago.
Achievements and performance
2022 was the first full year of operation since the refurbishment of Wren Hall was completed. Our aim was to create a space which would be well-utilised by the local community such that the income generated covered the day-to-day running of the hall. During the year there were 18 events organised by Wren Hall, 19 Sunday Teas afternoons run by local charities, 34 one-off bookings and 565 regular activity classes.
Financial Review
During the year ended 31 December 2022 the Charity received income mainly from grants, room hire and events. Expenditure comprised mainly the cost of maintaining and improving the principal property. The Charity reported a surplus of £8,841 (2021: £24,822).
Reserves policy
The Charity aims to hold sufficient reserves to meet its day to day requirements. At 31 December 2022 the Charity had funds of £596,435 (2021: £587,594) of which £7,207 (2021: £435) were restricted.
Approved by the Trustees and signed on their behalf by:
13 September 2023
Mr R J Slatem - Trustee
Date
2
Independent examiner's report To the Trustees of Wren Hall
I report to the charity trustees on my examination of the accounts of the Charity for the year ended 31 December 2022 which are set out on pages 4 to 11.
Responsibilities and basis of report
As the charity’s trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the charity’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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accounting records were not kept in respect of the charity as required by section 130 of the Act; or
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the accounts do not accord with those records; or
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the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Dr J R Ayling BSc FCA 8 Troutbeck Avenue Leamington Spa CV32 6NE
13 September 2023
Date
3
Wren Hall Statement of Financial Activities for the year ended 31 December 2022
| Unrestricted Funds Notes £ Income and endowments from: Donations and legacies 3 - Charitable activities 4 22,594 Other trading activities 5 15,678 Investments 77 Other income 200 Total income and endowments 38,549 Expenditure on: Raising funds 6 7,602 Charitable activities 7 28,878 Total expenditure 36,480 2,069 Transfers 12 - 2,069 Total funds brought forward 12 587,159 Total funds carried forward 12 589,228 Net income Net movement in funds |
Restricted Funds £ 150 10,046 275 - - 10,471 5 3,694 3,699 6,772 - 6,772 435 7,207 |
Total 2022 2021 £ £ 150 105 32,640 44,303 15,953 9,739 77 18 200 127 49,020 54,292 7,607 3,781 32,572 25,689 40,179 29,470 8,841 24,822 - - 8,841 24,822 587,594 562,772 596,435 587,594 Total |
|---|---|---|
There were no recognised gains and losses for the Charity for the current or prior periods other than those included in the statement of Financial Activities. All income and expenditure arises from continuing activities.
4
Wren Hall Balance Sheet as at 31 December 2022
| Notes Fixed assets Tangible assets 9 Current assets Debtors 10 Cash at bank and in hand Creditors: amounts falling due within one year 11 Net current assets Funds Restricted 12 Unrestricted 12 Total assets less current liabilities being total net assets |
31 Dec 2022 31 Dec 2021 £ £ 516,915 530,931 781 1,223 89,431 58,263 90,212 59,486 (10,692) (2,823) 79,520 56,663 596,435 587,594 7,207 435 589,228 587,159 596,435 587,594 |
|---|---|
Approved by the Trustees and signed on their behalf by:
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Mr R J Slatem - Trustee
13 September 2023
Date
5
Wren Hall Cashflow statement for the year ended 31 December 2022
| Cash flows from operating activities Net income Adjustments for: Depreciation Interest from investments Decrease / (increase) in debtors Increase in creditors Net cash provided by operating activities Cash flows from investing activities Interest and dividends Purchase of fixed assets Net cash used in investing activities Change in cash and cash equivalents in the year Cash and cash equivalents brought forward Cash and cash equivalents carried forward Analysis of cash and cash equivalents Cash in hand At start of year £ Cash 58,263 Analysis of changes in net debt and cash balances |
Year ended Year ended 31 Dec 2022 31 Dec 2021 £ £ 8,841 24,822 15,401 15,264 (77) (18) 442 (277) 7,869 733 32,476 40,524 77 18 (1,385) (14,641) (1,308) (14,623) 31,168 25,901 58,263 32,362 89,431 58,263 89,431 58,263 Cash flows At end of year £ £ 31,168 89,431 |
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6
Wren Hall Notes forming part of the financial statements for the year ended 31 December 2022
1 Accounting policies
{a} Basis of preparation and assessment of going concern
The financial statements have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant notes to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued in October 2019 and the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011.
The trust constitutes a public benefit entity as defined by FRS 102.
The trustees consider that there are no material uncertainties about the Trust’s ability to continue as a going concern.
{b} Funds Structure
Unrestricted income funds comprise those funds which the trustees are free to use for any purpose in furtherance of the charitable objects. Unrestricted funds include designated funds where the trustees, at their discretion, have created a fund for a specific purpose.
Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the charity for particular purposes. The costs of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements.
{c} Income recognition
All income is recognised once the charity has entitlement to the income, it is probable that the income will be received and the amount of income receivable can be measured reliably.
Donations, are recognised when the Trust has been notified in writing of both the amount and settlement date. In the event that a donation is subject to conditions that require a level of performance before the charity is entitled to the funds, the income is deferred and not recognised until either those conditions are fully met, or the fulfilment of those conditions is wholly within the control of the charity and it is probable that those conditions will be fulfilled in the reporting period.
The charity has received government grants in respect of the refurbishment of Wren Hall. Income from government and other grants are recognised at fair value when the charity has entitlement after any performance conditions have been met, it is probable that the income will be received and the amount can be measured reliably. If entitlement is not met then these amounts are deferred.
No amount is included in the financial statements for volunteer time in line with the SORP (FRS 102).
Income from trading activities includes income earned from fundraising events and trading activities to raise funds for the charity. Income is received in exchange for supplying goods and services in order to raise funds and is recognised when entitlement has occurred.
{d} Expenditure recognition
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that settlement will be required and the amount of the obligation can be measured reliably.
All expenditure is accounted for on an accruals basis. All expenses including support costs and governance costs are allocated or apportioned to the applicable expenditure headings. For more information on this attribution refer to note (f) below.
{e} Irrecoverable VAT
Irrecoverable VAT is charged against the expenditure heading for which it was incurred.
{f} Allocation of support and governance costs
All support costs have been attributed to charitable activities. Governance costs comprise all costs involving the public accountability of the charity and its compliance with regulation and good practice.
7
Wren Hall Notes forming part of the financial statements for the year ended 31 December 2022
1 Accounting policies (continued)
{g} Fixed assets and depreciation
Tangible fixed assets are capitalised above a threshold of £150 per asset and are stated at cost (or deemed cost) less accumulated depreciation and accumulated impairment losses. Depreciation is provided on tangible fixed assets, at rates calculated to write off the cost, less estimated residual value, of each asset on a systematic basis over its expected useful life as follows:
Freehold land No depreciation Freehold buildings 2% straight line Fixtures and fittings 10% straight line
2 Related party transactions and trustees’ expenses and remuneration
The Trustees all give freely their time and expertise without any form of remuneration or other benefit in cash or kind (2021: £nil). Expenses paid to the trustees in the year totalled £nil (2021: £nil). There were no other related party transactions (2021: none).
Wren Hall employs no staff.
| 3 | Income and endowments from donations and legacies | Year ended | Year ended |
|---|---|---|---|
| 31 Dec 2022 | 31 Dec 2021 | ||
| £ | £ | ||
| Donations | 150 | 105 |
Donations received in 2022 were in respect of the restricted Cookery Book fund (2021: £nil).
| 4 Income and endowments from charitable activities Wren Hall room hire Parish Room General fund Wren Hall fund Community project - Cookery Book Community project - Creative Café Rental income Grant income of £10,046 (2021: £6,774) is restricted. Grant income |
Year ended Year ended 31 Dec 2022 31 Dec 2021 £ £ 18,715 16,394 100 - 18,815 16,394 3,167 21,135 3,060 6,774 6,986 - 13,213 27,909 612 - 32,640 44,303 |
|---|---|
| Income and endowments from other trading activities Sunday teas Other events |
Year ended Year ended 31 Dec 2022 31 Dec 2021 £ £ 1,257 1,956 14,696 7,783 15,953 9,739 |
|---|---|
5 Income and endowments from other trading activities
Other events income includes a restricted sum of £275 (2021: £nil) in respect of the restricted Cookery Book fund.
8
Wren Hall Notes forming part of the financial statements for the year ended 31 December 2022
| Expenditure on raising funds Sunday teas Other event costs |
Year ended Year ended 31 Dec 2022 31 Dec 2021 £ £ 238 202 7,369 3,579 7,607 3,781 |
|---|---|
6 Expenditure on raising funds
Other event costs of £5 (2021: £nil) were in respect of the restricted Mr Wood Trophy fund.
| Expenditure on charitable activities Rates Waste removal Repairs and maintenance Catering & cleaning Water Insurance Electricity and gas Telephone Bank charges Website costs Depreciation Charitable donation Sundry expenses Community projects Creative café Cookery Book Community weave Governance costs Wren Hall expenditure |
Year ended Year ended 31 Dec 2022 31 Dec 2021 £ £ 441 97 - - 6,418 2,541 1,741 1,449 173 79 1,527 1,522 1,866 1,787 355 307 305 233 454 295 15,401 15,264 2,001 330 490 253 31,172 24,157 11 - 574 - - 766 585 766 815 766 32,572 25,689 |
|---|---|
7 Expenditure on charitable activities
Depreciation costs include restricted expenses of £60 (2021: £90). Community project costs include restricted expenses of £574 (2021: £766). Repairs and maintenance costs include restricted expenses of £3,060 (2021: £nil). Total restricted expenses included within expenditure on charitable activities is £3,694 (2021: £856).
8 Allocation of support costs
All support costs associated with charitable activities are allocated to the sole charitable activity of the Charity being to promote communal events via the provision of community meeting places. Governance costs include £815 (2021: £750) in respect of the independent examiner's fee. No other fees were payable to the independent examiner (2021: £nil).
| Depreciation Governance costs Support cost |
Year ended Year ended 31 Dec 2022 31 Dec 2021 £ £ 15,401 15,264 815 766 16,216 16,030 |
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9
Wren Hall Notes forming part of the financial statements for the year ended 31 December 2022
| 9 Tangible fixed assets At 1 January 2022 Additions At 31 December 2022 Depreciation At 1 January 2022 Charge for the period At 31 December 2022 Net book value At 31 December 2022 At 31 December 2021 Cost |
£ 534,591 - 534,591 46,278 9,762 56,040 478,551 488,313 Freehold land and buildings |
£ £ 61,704 596,295 1,385 1,385 63,089 597,680 19,086 65,364 5,639 15,401 24,725 80,765 38,364 516,915 42,618 530,931 Total Fixtures, fittings & equipment |
|---|---|---|
Included within the cost of freehold land and buildings is land at a cost of £46,500 (2021: £46,500) which has not been depreciated.
| 10 Debtors Trade debtors Prepayments and accrued income 11 Creditors: amounts falling due within one year Accruals and deferred income |
31 Dec 2022 31 Dec 2021 £ £ 568 806 213 417 781 1,223 31 Dec 2022 31 Dec 2021 £ £ 10,692 2,823 |
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Hall booking deposits of £1,202 which were received in the year ended 31 December 2022, but were for events to be held in the year ended 31 December 2023, were accrued at 31 December 2022. Hall booking deposits of £933 which were received in the year ended 31 December 2021, but were for events to be held in the year ended 31 December 2022, were accrued at 31 December 2021.
£856 received from ticket sales in the year ended 31 December 2022 for events taking place in the year ending 31 December 2023 have been deferred at 31 December 2022.
National Lottery grant income of £6,940 which was received in the year ended 31 December 2022, but was unpent at 31 December 2022, has been deferred to the year ending 31 December 2023.
| Deferred income at 1 January 2022 Additions during the year Amounts released to income Deferred income at 31 December 2022 |
£ 933 8,998 (933) |
|---|---|
| 8,998 |
10
Wren Hall Notes forming part of the financial statements for the year ended 31 December 2022
12 Summary of fund movements
Unrestricted funds General Restricted funds Wren Hall Fund National Lottery grant Defibrillator Fund Mr Wood Trophy Fund Cookery Book Total funds |
Fund balance b/f £ £ 587,159 38,549 - 3,060 300 - 135 - - 7,411 435 10,471 587,594 49,020 Income & endowments |
£ (36,480) (3,060) (60) (5) (574) (3,699) (40,179) Expenditure |
Fund balance c/f £ £ - 589,228 - - - 240 - 130 - 6,837 - 7,207 - 596,435 Transfers |
|---|---|---|---|
Wren Hall Fund: Grants and donations towards the purchase and redevelopment of Wren Hall.
Defibrillator Fund: Funded by a donation from the Joint Parish Council to purchase a defibrillator for installation at the Hall.
Mr Wood Trophy Fund: Funded by a donation from the estate of Mr R Wood to provide a prize in his memory at the annual Autumn show.
Cookery book Fund A collaborative community project to produce a cookery book combining recipes with background family stories, memories and contemporary illustrations.
Sufficient resources are held in an appropriate form to enable the funds to be applied in accordance with the restrictions.
| 13 Analysis of net assets by fund Fixed assets Current assets Current liabilities Fund balance |
Unrestricted Funds £ 516,675 83,245 (10,692) 589,228 |
Restricted Funds Total £ £ 240 516,915 6,967 90,212 - (10,692) 7,207 596,435 |
|---|---|---|
14 Controlling party and ultimate controlling party
The controlling party and ultimate controlling party of the Charity is the Board of Trustees of Wren Hall.
11
Wren Hall Additional information
This information does not form part of the financial statements of Wren Hall and has not been subject to an independent examiner's review.
| 1 Net event income Events Quiz Lunch Club Party on the Green Marquee on the Green Christmas Wreath-Making Workshops Skittles Open Studios Christmas fair Autumn show Christmas carols Grand Celebration Colours fashion show Live & local Nikipedia / Confessions of a Teletubby George Egg The Frozen Roman Children's Theatre Tiwkilin in Concert Gibbon Forgetmenot Snow dancer Other general event costs Licensing Marketing |
Year ended Year ended 31 Dec 2022 31 Dec 2021 £ £ 334 - 908 - 454 - 389 - 1,701 - 640 - 1,198 1,100 1,050 862 543 799 - (21) - 277 - 610 95 - 309 - 141 - 36 - - 161 - 263 - 82 - 71 (213) - (258) - 7,327 4,204 |
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12