Wren Hall
Report and Financial Statements
31 December 2021
Charity number: 522936
Wren Hall Report and Financial Statements Contents
| Page | |
|---|---|
| Legal and administrative information | 1 |
| Report of the Trustees | 2 |
| Report of the Independent Examiner | 3 |
| Statement of financial activities | 4 |
| Balance sheet | 5 |
| Cashflow statement | 6 |
| Notes forming part of the financial statements | 7 - 12 |
| Additional information | 13 |
Wren Hall Legal and administrative information
Trustees
Mr H B Jones * Ms C Silvester Mr R J Slatem *
- Trustee holding title to freehold land and buildings at Wren Hall, School Lane, Wroxall, Warwick CV35 7NF
Address
Wren Hall School Lane Wroxall Warwickshire CV35 7NF
Independent examiner
Dr J R Ayling BSc FCA 8 Troutbeck Avenue Leamington Spa Warwickshire CV32 6NE
Bankers
HSBC Bank PLC 34 Poplar Road Solihull West Midlands B91 3AF
CCLA Senator House 85 Queen Victoria Street London EC4V 4ET Shawbrook Bank Ltd Lutea House Warley Hill Business Park The Drive Great Warley Brentwood Essex CM13 3BE
1
Wren Hall Report of the Trustees for the year ended 31 December 2021
The Trustees present their report along with the financial statements of the Charity for the year ended 31 December 2021. The financial statements have been prepared in accordance with the accounting policies set out on pages 7 and 8, and comply with the Charity's Constitution and applicable law.
Structure, Governance and Management
Wren Hall is constituted under a conveyance dated 1 September 1967, amended 30 April 2014, and is registered with the Charity Commission for England and Wales.
The Trustees who have served during the year and since the year end are set out on page 1. No trustees received remuneration from the Charity in the year ended 31 December 2021 (2020: nil).
The power to appoint trustees is vested in the current Trustees. Trustees are selected according to the skills, either professional and / or personal, they can bring to the role and must live within the parish. In choosing new Trustees, consideration is also given to ensuring a balanced Board in terms of age and gender.
The Trustees have examined the major strategic, business and operational risks which the Charity faces and confirm that systems have been established to mitigate those risks.
Objectives and activities
The Wren Hall charity was established to represent all those with an interest in the local community encompassed within the catchment area defined as the communities of Beausale, Haseley, Honiley and Wroxall. By working in partnership with all relevant interest groups, voluntary organisations, statutory authorities and individuals the Management Committee seeks to provide for improvement in local wellbeing of an involved and valued community. The Charity has achieved these objectives via its two properties:
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Wren Hall is a meeting room located between Warwick and Knowle and is open to individuals, community groups, voluntary organisations, partnership agencies and businesses that are based in, or have an interest in the area. It acts as a focal point for village affairs bringing the local community together.
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The Parish Room is a fenced recreation ground in Honiley on the site of the old Parish Room which was demolished several years ago.
Achievements and performance
The internal refurbishment of Wren Hall was completed in 2021 with the addition of stage lighting and acoustic noise reduction panels. The COVID-19 pandemic prevented the usual range of activities but it was possible to hold a number of community events including a celebration to mark the opening of the hall which had been postponed from 2020.
Financial Review
During the year ended 31 December 2021 the Charity received income mainly from grants, room hire and events. Expenditure comprised mainly the cost of maintaining and improving the principal property. The Charity reported a surplus of £24,822 (2020: £116,693).
Reserves policy
The Charity aims to hold sufficient reserves to meet its day to day requirements. At 31 December 2021 the Charity had funds of £587,594 (2020: £562,772) of which £435 (2020: £1,270) were restricted.
Approved by the Trustees and signed on their behalf by:
Mr R J Slatem - Trustee
Date
2
Independent examiner's report To the Trustees of Wren Hall
I report to the charity trustees on my examination of the accounts of the Charity for the year ended 31 December 2021 which are set out on pages 4 to 12.
Responsibilities and basis of report
As the trustees you are responsible for the preparation of the accounts in accordance with the
I report in respect of my examination of the accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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accounting records were not kept in respect of the charity as required by section 130 of the Act; or
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the accounts do not accord with those records; or
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the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a and fair which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Dr J R Ayling BSc FCA 8 Troutbeck Avenue Leamington Spa CV32 6NE
11 August 2022
Date
3
Wren Hall
Statement of Financial Activities for the year ended 31 December 2021
| Unrestricted Funds Notes £ Income and endowments from: Donations and legacies 4 105 Charitable activities 5 37,529 Other trading activities 6 9,739 Investments 18 Other income 127 Total income and endowments 47,518 Expenditure on: Raising funds 7 3,781 Charitable activities 8 24,833 Total expenditure 28,614 18,904 Transfers 13 6,753 25,657 Total funds brought forward 13 561,502 Total funds carried forward 13 587,159 Net income Net movement in funds |
Restricted Funds £ - 6,774 - - - 6,774 - 856 856 5,918 (6,753) (835) 1,270 435 |
Total 2021 2020 £ £ 105 5 44,303 136,343 9,739 1,102 18 139 127 208 54,292 137,797 3,781 - 25,689 21,104 29,470 21,104 24,822 116,693 - - 24,822 116,693 562,772 446,079 587,594 562,772 Total |
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There were no recognised gains and losses for the Charity for the current or prior periods other than those included in the statement of Financial Activities. All income and expenditure arises from continuing activities.
4
Wren Hall Balance Sheet as at 31 December 2021
| Notes Fixed assets Tangible assets 10 Current assets Debtors 11 Cash at bank and in hand Creditors: amounts falling due within one year 12 Net current assets Funds Restricted 13 Unrestricted 13 Total assets less current liabilities being total net assets |
31 Dec 2021 31 Dec 2020 £ £ 530,931 531,554 1,223 946 58,263 32,362 59,486 33,308 (2,823) (2,090) 56,663 31,218 587,594 562,772 435 1,270 587,159 561,502 587,594 562,772 |
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Approved by the Trustees and signed on their behalf by:
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Mr R J Slatem - Trustee
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Date
5
Wren Hall Cash flow statement for the year ended 31 December 2021
| Cash flows from operating activities Net income Adjustments for: Depreciation Interest from investments Loss on disposal of fixed assets (Increase) / decrease in debtors Decrease in creditors Net cash provided by operating activities Cash flows from investing activities Interest and dividends Proceeds from the sale of fixed assets Purchase of fixed assets Net cash used in investing activities Change in cash and cash equivalents in the year Cash and cash equivalents brought forward Cash and cash equivalents carried forward Analysis of cash and cash equivalents Cash in hand At start of year £ Cash 32,362 Analysis of changes in net debt and cash balances |
Year ended Year ended 31 Dec 2021 31 Dec 2020 £ £ 24,822 116,693 15,264 13,844 (18) (139) - - (277) 105,886 733 (90,743) 40,524 145,541 18 139 - - (14,641) (212,329) (14,623) (212,190) 25,901 (66,649) 32,362 99,011 58,263 32,362 58,263 32,362 Cash flows At end of year £ £ 25,901 58,263 |
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6
Wren Hall Notes forming part of the financial statements for the year ended 31 December 2021
1 Accounting policies
{a} Basis of preparation and assessment of going concern
The financial statements have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant notes to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued in October 2019 and the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011.
The trust constitutes a public benefit entity as defined by FRS 102.
The trustees consider that there are no material uncertainties about the ability to continue as a going concern.
{b} Funds Structure
Unrestricted income funds comprise those funds which the trustees are free to use for any purpose in furtherance of the charitable objects. Unrestricted funds include designated funds where the trustees, at their discretion, have created a fund for a specific purpose.
Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the charity for particular purposes. The costs of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements.
- {c} Income recognition
All income is recognised once the charity has entitlement to the income, it is probable that the income will be received and the amount of income receivable can be measured reliably.
Donations, are recognised when the Trust has been notified in writing of both the amount and settlement date. In the event that a donation is subject to conditions that require a level of performance before the charity is entitled to the funds, the income is deferred and not recognised until either those conditions are fully met, or the fulfilment of those conditions is wholly within the control of the charity and it is probable that those conditions will be fulfilled in the reporting period.
The charity has received government grants in respect of the refurbishment of Wren Hall. Income from government and other grants are recognised at fair value when the charity has entitlement after any performance conditions have been met, it is probable that the income will be received and the amount can be measured reliably. If entitlement is not met then these amounts are deferred.
No amount is included in the financial statements for volunteer time in line with the SORP (FRS 102).
Income from trading activities includes income earned from fundraising events and trading activities to raise funds for the charity. Income is received in exchange for supplying goods and services in order to raise funds and is recognised when entitlement has occurred.
{d} Expenditure recognition
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that settlement will be required and the amount of the obligation can be measured reliably.
All expenditure is accounted for on an accruals basis. All expenses including support costs and governance costs are allocated or apportioned to the applicable expenditure headings. For more information on this attribution refer to note (f) below.
{e} Irrecoverable VAT
Irrecoverable VAT is charged against the expenditure heading for which it was incurred.
{f} Allocation of support and governance costs
- All support costs have been attributed to charitable activities. Governance costs comprise all costs involving the public accountability of the charity and its compliance with regulation and good practice.
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Wren Hall Notes forming part of the financial statements for the year ended 31 December 2021
1 Accounting policies (continued)
{g} Fixed assets and depreciation
Tangible fixed assets are capitalised above a threshold of £150 per asset and are stated at cost (or deemed cost) less accumulated depreciation and accumulated impairment losses. Depreciation is provided on tangible fixed assets, at rates calculated to write off the cost, less estimated residual value, of each asset on a systematic basis over its expected useful life as follows:
Freehold land No depreciation Freehold buildings 2% straight line Fixtures and fittings 10% straight line
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2 COVID-19 pandemic and going concern The financial statements have been prepared on a going concern basis as the Trustees believe that no material uncertainties exist. The COVID-19 pandemic adversely affected the Charity's ability to raise funds through events and hall hire during 2020 as the hall was closed for much of the year. Due to the on-going effects of pandemic the hall remained closed until May 2021 and a number of grants were received from Warwick District Council to provide financial support. Most of the events which were held later in the year were subject to restricted numbers and social-distancing. It is hoped that there will be no further restrictions in 2022
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3 The trustees all give freely their time and expertise without any form of remuneration or other benefit in cash or kind (2020: £nil). Expenses paid to the trustees in the year totalled £nil (2020: £nil). There were no other related party transactions (2020: none).
| Income and endowments from donations and legacies | Year ended | Year ended |
|---|---|---|
| 31 Dec 2021 | 31 Dec 2020 | |
| £ | £ | |
| Donations | 105 | 5 |
4 Income and endowments from donations and legacies
| Income and endowments from charitable activities Wren Hall room hire Parish Room Grant income Grant income of £6,774 (2020: £121,668) is restricted. Rental income |
Year ended Year ended 31 Dec 2021 31 Dec 2020 £ £ 16,394 2,041 - - 27,909 134,302 44,303 136,343 |
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- 5 Income and endowments from charitable activities
| Income and endowments from other trading activities Sunday teas Other events |
Year ended Year ended 31 Dec 2021 31 Dec 2020 £ £ 1,956 790 7,783 312 9,739 1,102 |
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- 6 Income and endowments from other trading activities
8
Wren Hall Notes forming part of the financial statements for the year ended 31 December 2021
| Expenditure on raising funds Sunday teas Event costs |
Year ended Year ended 31 Dec 2021 31 Dec 2020 £ £ 202 - 3,579 - 3,781 - |
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7 Expenditure on raising funds
| Expenditure on charitable activities Rates Waste removal Repairs and maintenance Catering & cleaning Water Insurance Electricity and gas Telephone Bank charges Loss on disposal of fixed assets Depreciation Charitable donation Sundry expenses Community projects Governance costs Wren Hall expenditure |
Year ended Year ended 31 Dec 2021 31 Dec 2020 £ £ 97 - - 200 2,541 1,653 1,449 - 79 (139) 1,522 1,449 1,787 685 307 379 233 36 - - 15,264 13,844 330 - 253 179 24,157 18,932 766 1,471 766 701 25,689 21,104 |
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- 8 Expenditure on charitable activities
Included within depreciation costs are restricted expenses of £90 (2020: £354). Community project costs include £766 (2020: £484) in respect of restricted funds.
Wren Hall employs no staff.
9 Allocation of support costs
All support costs associated with charitable activities are allocated to the sole charitable activity of the Charity being to promote communal events via the provision of community meeting places. Governance costs include £750 (2020: £701) in respect of the independent examiner's fee. No other fees were payable to the independent examiner (2020: £nil).
| Depreciation Governance costs Support cost |
Year ended Year ended 31 Dec 2021 31 Dec 2020 £ £ 15,264 13,844 766 701 16,030 14,545 |
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9
Wren Hall Notes forming part of the financial statements for the year ended 31 December 2021
| 10 Tangible fixed assets At 1 January 2021 Additions At 31 December 2021 Depreciation At 1 January 2021 Charge for the period At 31 December 2021 Net book value At 31 December 2021 At 31 December 2020 Cost |
£ 534,591 - 534,591 36,516 9,762 46,278 488,313 498,075 Freehold land and buildings |
£ £ 47,063 581,654 14,641 14,641 61,704 596,295 13,584 50,100 5,502 15,264 19,086 65,364 42,618 530,931 33,479 531,554 Fixtures, fittings & equipment Total |
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Included within the cost of freehold land and buildings is land at a cost of £46,500 (2020: £46,500) which has not been depreciated.
| 11 Debtors Trade debtors Prepayments and accrued income 12 Creditors: amounts falling due within one year Accruals and deferred income |
31 Dec 2021 31 Dec 2020 £ £ 806 360 417 586 1,223 946 31 Dec 2021 31 Dec 2020 £ £ 2,823 2,090 |
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Hall booking deposits of £933 which were received in the year ended 31 December 2021, but were for events to be held in the year ended 31 December 2022, were accrued at 31 December 2021. Hall booking deposits of £1,360 which were received in the year ended 31 December 2020, but were for events to be held in the year ended 31 December 2021, were accrued at 31 December 2020.
10
Wren Hall Notes forming part of the financial statements for the year ended 31 December 2021
13 Summary of fund movements
Unrestricted funds General Restricted funds Wren Hall Fund WDC RUCIS AFB Foundation Warwick County FD Marquees Fund Defibrillator Fund Mr Wood Trophy Fund Community Weave |
Fund balance b/f £ £ 561,502 47,518 - 4,624 - 150 - 2,000 - 6,774 30 - 360 - 135 - 745 - 1,270 6,774 562,772 54,292 Income & endowments |
£ (28,614) - - - - (30) (60) - (766) (856) (29,470) Expenditure |
Fund balance c/f £ £ 6,753 587,159 (4,624) - (150) - (2,000) - (6,774) - - - - 300 - 135 21 - (6,753) 435 - 587,594 Transfers |
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Wren Hall Fund: Grants and donations towards the purchase and redevelopment of Wren Hall. The fund transfers are in respect of tangible fixed assets which have been purchased from this restricted fund but are held for general use.
Marquees Fund: Grant from Warwickshire County Council to fund the purchase of marquees for use in community events.
Defibrillator Fund: Funded by a donation from the Joint Parish Council to purchase a defibrillator for installation at the Hall.
Mr Wood Trophy Fund: Funded by a donation from the estate of Mr R Wood to provide a prize in his memory at the annual flower show.
Community Weave Grant from Warwick District Council for a Community Weave project.
Sufficient resources are held in an appropriate form to enable the funds to be applied in accordance with the restrictions.
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Wren Hall Notes forming part of the financial statements for the year ended 31 December 2021
14 Analysis of net assets by fund
| Fixed assets Current assets Current liabilities Fund balance |
Unrestricted Funds £ 530,631 59,351 (2,823) 587,159 |
Restricted Funds Total £ £ 300 530,931 135 59,486 - (2,823) 435 587,594 |
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15 Contractual commitment
At 31 December 2020 the charity had a contractual commitment for refurbishment costs of £6,496 which were invoiced and paid during the year ended 31 December 2021. There were no contractual
16 Controlling party and ultimate controlling party
The controlling party and ultimate controlling party of the Charity is the Board of Trustees of Wren Hall.
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Wren Hall Additional information
This information does not form part of the financial statements of Wren Hall and has not been subject to an independent examiner's review.
| 1 Net event income Events Grand Celebration Colours fashion show Open Studios Christmas fair Autumn show Christmas carols Barn dance Xmas teas Live & local Tiwkilin in Concert Gibbon Forgetmenot Snow Dancer Other |
Year ended Year ended 31 Dec 2021 31 Dec 2020 £ £ 277 - 610 - 1,100 - 862 - 799 - (21) - - 65 - 225 161 - 263 - 82 - 71 - - 22 4,204 312 |
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