## Wren Hall
Report and Financial Statements
31 December 2020
Charity number: 522936
## **Wren Hall Report and Financial Statements Contents**
||**Page**|
|---|---|
|Legal and administrative information|1|
|Report of the Trustees|2|
|Report of the Independent Examiner|3|
|Statement of financial activities|4|
|Balance sheet|5|
|Cashflow statement|6|
|Notes forming part of the financial statements|7 - 12|
|Additional information|13|
## **Wren Hall Legal and administrative information**
## **Trustees**
Mr H B Jones * Ms C Silvester (appointed 2 June 2020) Mr R J Slatem * Mr C Tustin (resigned 2 June 2020)
* Trustee holding title to freehold land and buildings at Wren Hall, School Lane, Wroxall, Warwick CV35 7NF
## **Address**
Wren Hall School Lane Wroxall Warwickshire CV35 7NF
## **Independent examiner**
Dr J R Ayling BSc FCA 8 Troutbeck Avenue Leamington Spa Warwickshire CV32 6NE
## **Bankers**
HSBC Bank PLC 34 Poplar Road Solihull West Midlands B91 3AF
CCLA Senator House 85 Queen Victoria Street London EC4V 4ET Shawbrook Bank Ltd Lutea House Warley Hill Business Park The Drive Great Warley Brentwood Essex CM13 3BE
Hampshire Trust Bank 55 Bishopsgate London EC2N 3AS
1
## **Wren Hall Report of the Trustees for the year ended 31 December 2020**
The Trustees present their report along with the financial statements of the Charity for the year ended 31 December 2020. The financial statements have been prepared in accordance with the accounting policies set out on pages 7 and 8, and comply with the Charity's Constitution and applicable law.
## **Structure, Governance and Management**
Wren Hall is constituted under a conveyance dated 1 September 1967, amended 30 April 2014, and is registered with the Charity Commission for England and Wales.
The Trustees who have served during the year and since the year end are set out on page 1. No trustees received remuneration from the Charity in the year ended 31 December 2020 (2019: nil).
The power to appoint trustees is vested in the current Trustees. Trustees are selected according to the skills, either professional and / or personal, they can bring to the role and must live within the parish. In choosing new Trustees, consideration is also given to ensuring a balanced Board in terms of age and gender.
The Trustees have examined the major strategic, business and operational risks which the Charity faces and confirm that systems have been established to mitigate those risks.
## **Objectives and activities**
The Wren Hall charity was established to represent all those with an interest in the local community encompassed within the catchment area defined as the communities of Beausale, Haseley, Honiley and Wroxall. By working in partnership with all relevant interest groups, voluntary organisations, statutory authorities and individuals the Management Committee seeks to provide for improvement in local wellbeing of an involved and valued community. The Charity has achieved these objectives via its two properties:
- l Wren Hall is a meeting room located between Warwick and Knowle and is open to individuals, community groups, voluntary organisations, partnership agencies and businesses that are based in, or have an interest in the area. It acts as a focal point for village affairs bringing the local community together.
- l The Parish Room is a fenced recreation ground in Honiley on the site of the old Parish Room which was demolished several years ago.
## **Achievements and performance**
The program to update and improve Wren Hall has continued throughout the year with works mostly completed in 2020, but the COVID-19 pandemic has negatively impacted the Charity's ability to carry out its community events.
## **Financial Review**
During the year ended 31 December 2020 the Charity received income mainly from grants. Income usually received from donations, room hire and fundraising events was adversely affected by the COVID19 pandemic. Expenditure comprised mainly the cost of maintaining and improving the principal property. The Charity reported a surplus of £116,693 (2019: £32,373).
## **Reserves policy**
The Charity aims to hold sufficient reserves to meet its day to day requirements. At 31 December 2020 the Charity had funds of £562,772 (2019: £446,079) of which £1,270 (2019: £24,192) were restricted.
Approved by the Trustees and signed on their behalf by:
Mr R J Slatem - Trustee
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Date
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2
## **Independent examiner's report To the Trustees of Wren Hall**
I report to the charity trustees on my examination of the accounts of the Charity for the year ended 31 December 2020 which are set out on pages 4 to 12.
## **Responsibilities and basis of report**
As the charity’s trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the charity’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the charity as required by section 130 of the Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
**Dr J R Ayling BSc FCA** 8 Troutbeck Avenue Leamington Spa CV32 6NE
10 September 2021
Date
3
## **Wren Hall Statement of Financial Activities for the year ended 31 December 2020**
|**Unrestricted**
**Funds**
**Notes**
**£**
**Income and endowments from:**
Donations and legacies
4
5
Charitable activities
5
14,675
Other trading activities
6
1,102
Investments
139
Other income
208
Total income and endowments
16,129
**Expenditure on:**
Raising funds
7
-
Charitable activities
8
20,266
Total expenditure
20,266
(4,137)
Transfers
13
143,752
139,615
Total funds brought forward
13
421,887
**Total funds carried forward**
13
561,502
**Net income / (expenditure)**
**Net movement in funds**|**Restricted**
**Funds**
**£**
-
121,668
-
-
-
121,668
-
838
838
120,830
(143,752)
(22,922)
24,192
1,270|**Total**
**2020**
**£**
5
136,343
1,102
139
208
137,797
-
21,104
21,104
116,693
-
116,693
446,079
562,772|**2019**
**£**
1,780
38,504
10,679
1,245
203
**Total**|
|---|---|---|---|
||||52,411|
||||4,821
15,217|
||||20,038|
||||32,373
-|
||||32,373
413,706|
||||446,079|
There were no recognised gains and losses for the Charity for the current or prior periods other than those included in the statement of Financial Activities. All income and expenditure arises from continuing activities.
4
## **Wren Hall Balance Sheet as at 31 December 2020**
|**Notes**
**Fixed assets**
Tangible assets
10
**Current assets**
Debtors
11
Cash at bank and in hand
**Creditors: amounts falling due**
**within one year**
12
**Net current assets**
**Funds**
Restricted
13
Unrestricted
13
**Total assets less current liabilities**
**being total net assets**|**31 Dec 2020**
**£**
531,554
946
32,362
33,308
(2,090)
31,218
562,772
1,270
561,502
562,772|**31 Dec 2019**
**£**
333,069|
|---|---|---|
|||106,832
99,011|
|||205,843
(92,833)|
|||113,010|
|||446,079|
|||24,192
421,887|
|||446,079|
Approved by the Trustees and signed on their behalf by: **Th** Duringe accounts **e** directors present theircompany'sthe year,have beprincipalth **e** n companyprepared in accordactivityreport and accounts for the yearduringmade the year **a** ncepoliticalwith the specialwas that of bus nesscontributionprovended 31 M **i** sionsof £?start up advice and supporelto **a** ting to small companiesy 2004.the ? Party and vawithin **r** ioust.
Mr R J Slatem - Trustee
Date
5
## **Wren Hall Cash flow statement for the year ended 31 December 2020**
|**Cash flows from operating activities**
Net income
Adjustments for:
Depreciation
Interest from investments
Loss on disposal of fixed assets
Decrease / (increase) in debtors
(Decrease) / increase in creditors
Net cash provided by operating activities
**Cash flows from investing activities**
Interest and dividends
Proceeds from the sale of fixed assets
Purchase of fixed assets
Net cash used in investing activities
**Change in cash and cash equivalents in the year**
**Cash and cash equivalents brought forward**
**Cash and cash equivalents carried forward**
**Analysis of cash and cash equivalents**
Cash in hand
**At start of year**
**£**
**Cash**
99,011
**Analysis of changes in net debt**
**and cash balances**|**Year ended**
**31 Dec 2020**
**£**
116,693
13,844
(139)
-
105,886
(90,743)
145,541
139
-
(212,329)
(212,190)
(66,649)
99,011
32,362
32,362
**Cash flows**
**£**
(66,649)|**Year ended**
**31 Dec 2019**
**£**
32,373
7,579
(1,245)
1,233
(67,252)
91,273|
|---|---|---|
|||63,961|
|||1,245
554
(118,950)|
|||(117,151)|
|||(53,190)
152,201|
|||99,011|
|||99,011|
|||**At end of year**
**£**
32,362|
6
## **Wren Hall Notes forming part of the financial statements for the year ended 31 December 2020**
## **1 Accounting policies**
## **{a}** _**Basis of preparation and assessment of going concern**_
The financial statements have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant notes to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued in October 2019 and the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011.
The trust constitutes a public benefit entity as defined by FRS 102.
The trustees consider that there are no material uncertainties about the Trust’s ability to continue as a going concern.
## **{b}** _**Funds Structure**_
Unrestricted income funds comprise those funds which the trustees are free to use for any purpose in furtherance of the charitable objects. Unrestricted funds include designated funds where the trustees, at their discretion, have created a fund for a specific purpose.
Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the charity for particular purposes. The costs of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements.
- **{c}** _**Income recognition**_
All income is recognised once the charity has entitlement to the income, it is probable that the income will be received and the amount of income receivable can be measured reliably.
Donations, are recognised when the Trust has been notified in writing of both the amount and settlement date. In the event that a donation is subject to conditions that require a level of performance before the charity is entitled to the funds, the income is deferred and not recognised until either those conditions are fully met, or the fulfilment of those conditions is wholly within the control of the charity and it is probable that those conditions will be fulfilled in the reporting period.
The charity has received government grants in respect of the refurbishment of Wren Hall. Income from government and other grants are recognised at fair value when the charity has entitlement after any performance conditions have been met, it is probable that the income will be received and the amount can be measured reliably. If entitlement is not met then these amounts are deferred.
No amount is included in the financial statements for volunteer time in line with the SORP (FRS
Income from trading activities includes income earned from fundraising events and trading activities to raise funds for the charity. Income is received in exchange for supplying goods and services in order to raise funds and is recognised when entitlement has occurred.
## **{d}** _**Expenditure**_
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that settlement will be required and the amount of the obligation can be measured reliably.
All expenditure is accounted for on an accruals basis. All expenses including support costs and governance costs are allocated or apportioned to the applicable expenditure headings. For more information on this attribution refer to note (f) below.
- **{e}** _**Irrecoverable VAT**_
Irrecoverable VAT is charged against the expenditure heading for which it was incurred.
- **{f}** _**Allocation of support and governance costs**_ All support costs have been attributed to charitable activities. Governance costs comprise all costs involving the public accountability of the charity and its compliance with regulation and good practice.
7
## **Wren Hall Notes forming part of the financial statements for the year ended 31 December 2020**
## **1 Accounting policies (continued)**
- **{g}** _**Fixed assets and depreciation**_
Tangible fixed assets are capitalised above a threshold of £150 per asset and are stated at cost (or deemed cost) less accumulated depreciation and accumulated impairment losses. Depreciation is provided on tangible fixed assets, at rates calculated to write off the cost, less estimated residual value, of each asset on a systematic basis over its expected useful life as follows:
Freehold land No depreciation Freehold buildings 2% straight line Fixtures and fittings 10% straight line
## **2 COVID-19 pandemic**
On 23 March 2020 and 5 November 2020 the UK Government imposed general lockdowns in response to the global COVID-19 pandemic. The Trustees do not consider that the COVID-19 pandemic has had, or will have, any adverse effect on the ability of the charity to continue as a going concern, but an accurate estimate of the impact cannot yet be made.
- **3 Related party transactions and trustees’ expenses and remuneration** The trustees all give freely their time and expertise without any form of remuneration or other benefit in cash or kind (2019: £nil). Expenses paid to the trustees in the year totalled £nil (2019: £nil). Mr R Slatem (Trustee) and Mr H Jones (Trustee) each made a short term interest free loan of £20,000 to the Trust in November 2019. The loans were made to enable supplier invoices to be paid without penalties being incurred for withdrawing funds from bank accounts with notice periods. Both loans were repaid in December 2019. There were no other related party transactions (2019: none).
|**Income and endowments from donations and legacies**
Donations
Included within donations are restricted sums of £nil (2019: £1,500).|**Year ended**
**31 Dec 2020**
**£**
5|**Year ended**
**31 Dec 2019**
**£**
1,780|
|---|---|---|
||||
## **4 Income and endowments from donations and legacies**
|**Income and endowments from charitable activities**
Wren Hall room hire
Parish Room
Grant income
Grant income of £121,668 (2019: £34,978) is restricted.
Rental income|**Year ended**
**31 Dec 2020**
**£**
2,041
-
134,302
136,343|**Year ended**
**31 Dec 2019**
**£**
3,426
100
34,978|
|---|---|---|
|||38,504|
||||
- **5 Income and endowments from charitable activities**
|**Income and endowments from other trading activities**
Sunday teas
Other events|**Year ended**
**Year ended**
**31 Dec 2020**
**31 Dec 2019**
**£**
**£**
790
2,666
312
8,013
1,102
10,679|
|---|---|
- **6 Income and endowments from other trading activities**
8
**Wren Hall Notes forming part of the financial statements for the year ended 31 December 2020**
**Expenditure on raising funds Year ended Year ended 31 Dec 2020 31 Dec 2019 £ £** Event costs - 4,821 Event costs include restricted expenditure of £nil (2019: £41).
## **7 Expenditure on raising funds**
|**Expenditure on charitable activities**
Rates
Waste removal
Repairs and maintenance
Water
Insurance
Electricity and gas
Telephone
Bank charges
Website costs
Loss on disposal of fixed assets
Depreciation
Sundry expenses
Community projects
Governance costs
Wren Hall expenditure|**Year ended**
**31 Dec 2020**
**£**
-
200
1,653
(139)
1,449
685
379
36
646
-
13,844
179
18,932
1,471
701
21,104|**Year ended**
**31 Dec 2019**
**£**
443
-
1,456
300
1,371
1,583
360
-
156
1,233
7,579
-|
|---|---|---|
|||14,481
-
736|
|||15,217|
## **8 Expenditure on charitable activities**
Included within depreciation costs are restricted expenses of £354 (2019: £354). Community project costs include £484 (2019: £nil) in respect of restricted funds.
Wren Hall employs no staff.
## **9 Allocation of support costs**
All support costs associated with charitable activities are allocated to the sole charitable activity of the Charity being to promote communal events via the provision of community meeting places. Governance costs comprise the independent examiner's fee. No other fees were payable to the independent examiner (2019: £nil).
|Loss on disposal of fixed assets
Depreciation
Governance costs
**Support cost**|**Year ended**
**31 Dec 2020**
**£**
-
13,844
701
14,545|**Year ended**
**31 Dec 2019**
**£**
1,233
7,579
736|
|---|---|---|
|||9,548|
9
## **Wren Hall Notes forming part of the financial statements for the year ended 31 December 2020**
|**10 Tangible fixed assets**
At 1 January 2020
Additions
At 31 December 2020
**Depreciation**
At 1 January 2020
Charge for the period
At 31 December 2020
**Net book value**
At 31 December 2020
At 31 December 2019
**Cost**|**£**
347,479
187,112
534,591
26,754
9,762
36,516
498,075
320,725
**Freehold**
**land and**
**buildings**|**£**
21,846
25,217
47,063
9,502
4,082
13,584
33,479
12,344
**Fixtures,**
**fittings &**
**equipment**|**£**
369,325
212,329
**Total**|
|---|---|---|---|
||||581,654|
||||36,256
13,844|
||||50,100|
||||531,554|
||||333,069|
Included within the cost of freehold land and buildings is land at a cost of £46,500 (2019: £46,500) which has not been depreciated.
|**11 Debtors**
Trade debtors
Prepayments and accrued income|**31 Dec 2020**
**£**
360
586
946|**31 Dec 2019**
**£**
24
106,808|
|---|---|---|
|||106,832|
Included within prepayments and accrued income at 31 December 2019 is £104,529 in respect of grants which were contractually agreed at 31 December 2019 but not received until the year 31 December 2020. There is no accrued income at 31 December 2020.
|**12 **|**Creditors: amounts falling due**|||
|---|---|---|---|
||**within one year**|**31 Dec 2020**|**31 Dec 2019**|
|||**£**|**£**|
||Accruals and deferred income|2,090|92,833|
Accruals and deferred income at 31 December 2019 includes grant income of £83,529 which was deferred at 31 December 2019 because the terms of the grant had not yet been met. The balance was recognised as grant income in the year ending 31 December 2020. Hall booking deposits of £1,360 which were received in the year ended 31 December 2020, but are for events to be held in the year ended 31 December 2021, have been accrued at 31 December 2020.
10
## **Wren Hall Notes forming part of the financial statements for the year ended 31 December 2020**
## **13 Summary of fund movements**
|
Unrestricted funds
General
Restricted funds
Wren Hall Fund
_National Lottery_
_WDC RUCIS_
_FCC Communities_
_Parish Council_
_Councillor Cooke_
_ACRE grant_
Marquees Fund
Defibrillator Fund
Mr Wood Trophy Fund
WWI Project
Play Equipment
Community Café
Community Weave|
**Fund**
**balance b/f**
**£**
**£**
421,887
16,129
-
83,528
-
25,376
-
6,769
-
3,000
1,000
2,000
20,000
-
21,000
120,673
324
-
420
-
135
-
234
-
79
-
2,000
-
-
995
24,192
121,668
446,079
137,797
**Income &**
**endowments**|**£**
(20,266)
-
-
-
-
-
-
-
(294)
(60)
-
(234)
-
-
(250)
(838)
(21,104)
**Expenditure**|**£**
143,752
(83,528)
(25,376)
(6,769)
(3,000)
(3,000)
(20,000)
(141,673)
-
-
-
-
(79)
(2,000)
-
(143,752)
-
**Transfers**|**Fund**
**balance**
**c/f**
**£**
561,502|
|---|---|---|---|---|
|||||-
-
-
-
-
-|
|||||-
30
360
135
-
-
-
745|
|||||1,270|
||||||
|||||562,772|
Wren Hall Fund: Grants and donations towards the purchase and redevelopment of Wren Hall. The fund transfers are in respect of tangible fixed assets which have been purchased from this restricted fund but are held for general use. Marquees Fund: Grant from Warwickshire County Council to fund the purchase of marquees for use in community events.
Defibrillator Fund: Funded by a donation from the Joint Parish Council to purchase a defibrillator for installation at the Hall. Mr Wood Trophy Fund: Funded by a donation from the estate of Mr R Wood to provide a prize in his memory at the annual flower show.
WWI Project:
Play Equipment:
Community Café
Community Weave
Grant from Warwick District Council to promote research into local history around the time of WW1 and to educate the community.
Grant from Warwickshire County Council to construct a play area for young children within the grounds of Wren Hall. The fund transfer is in respect of tangible fixed assets which have been purchased from this restricted fund but are held for general use.
Grant from Warwickshire County Council for the purchase of furniture for a new community café within Wren Hall. The fund transfer is in respect of tangible fixed assets which have been purchased from this restricted fund but are held for general use.
Grant from Warwick District Council for a Community Weave project.
Sufficient resources are held in an appropriate form to enable the funds to be applied in accordance with the restrictions.
11
## **Wren Hall Notes forming part of the financial statements for the year ended 31 December 2020**
## **14 Analysis of net assets by fund**
|**Unrestricted**
**Funds**
**£**
Fixed assets
531,164
Current assets
32,428
Current liabilities
(2,090)
Fund balance
561,502|**Restricted**
**Funds**
**Total**
**£**
**£**
390
531,554
880
33,308
-
(2,090)
1,270
562,772|
|---|---|
## **15 Contractual commitment**
At 31 December 2020 the charity had a contractual commitment for refurbishment costs of £6,496 (2019: £86,014) which are expected to be invoiced and paid during the following year.
## **16 Controlling party and ultimate controlling party**
The controlling party and ultimate controlling party of the Charity is the Board of Trustees of Wren Hall.
12
## **Wren Hall Additional information**
This information does not form part of the financial statements of Wren Hall and has not been subject to an independent examiner's review.
|**1**
**Net event income**
Barn dance
Xmas teas
Skittles Evening
Pig on the Green
Band on the Green
Flower Show
Wren Hall Quiz
Live & Local
Live and Local - it's Now
Wine and Cheese Evening
History Talk|**Year ended**
**Year ended**
**31 Dec 2020**
**31 Dec 2019**
**£**
**£**
65
-
225
-
-
546
-
934
-
430
-
460
-
244
22
195
-
205
-
188
-
(10)
312
3,192|
|---|---|
13