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2025-12-31-accounts

HARBURY VILLAGE HALL Trustees’ Report and Financial Statements Year ended 31 December 2025

Harbury Village Hall Trustees' Report and Financial Statements Year ended 31 December 2025

1

Trustees’ Report and Financial Statements Year ended 31 December 2025

HARBURY VILLAGE HALL

Contents Page
Trustees and Advisors 3
Annual Report of the Trustees 4-6
Statement of Trustees’ responsibilities 6
Independent Examiner’s Report to the Trustees 7
Statement of Financial Activities 8
Balance Sheet 9
Notes to the Financial Statements 10-15

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HARBURY VILLAGE HALL Trustees’ Report and Financial Statements Year ended 31 December 2025

Trustees, Officers and Advisors

The following served as trustees during the period from 1 January 2025 to the date of this report:

----- Start of picture text -----
Andrew Rutherford (Chairman) Trustee Resigned 21 May 2025
Jane Haggitt (Deputy Chairman) Trustee Chair from 21 May 2025
David Gimson (Secretary) Trustee
Stephen Friling (Treasurer) Trustee
Claire McGurk (Bookings Secretary) Trustee Booking Secretary to 8 August 2025
John Bright Trustee
Pam Keane Trustee
Celia Neill Trustee
Gordon Robbins Trustee
Keith Thompson Trustee
Pamela Friling (Temporary Bookings Secretary) Officer From 9 August 2025 to 28 February
2026
Jeanette Bellis (Bookings Secretary) Officer From 23 March 2026
----- End of picture text -----

During the year the activities of the Charity were managed by the Trustees through the Management Committee detailed above.

Charity name

Harbury Village Hall

Charity number

522932

Principal address

Harbury Village Hall, South Parade, Harbury, Leamington Spa, CV33 9JE

Contact Address

c/o 4 Henry’s Place, Harbury, Leamington Spa, CV33 9UN

Independent examiner

John Hall FCA - Denny's Close, Temple End, Harbury, CV33 9NE.

Banker

Lloyds Bank plc, 73 Parade, Leamington Spa, CV32 4BB

Website

harburyvillagehall.org

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HARBURY VILLAGE HALL Trustees’ Report and Financial Statements Year ended 31 December 2025

Annual Report of the Trustees

The Trustees are pleased to present its Annual Report for the year ended 31 December 2025 under the Charities Act 2011.

Status and administrative information

Harbury Village Hall was formed by a Lease and Trust Deed on 17th October 1961. It is an unincorporated registered charity, number: 522932.

Structure, governance and management

The Trustees who have served during the year and since the year end are set out on page 3. Ten trustees are elected at each Annual General Meeting and six representative trustees can be appointed by local organisations prior to the Annual General Meeting each year to form the Committee until the next Annual General Meeting. The Committee has the power to co-opt no more than eight trustees to fill casual vacancies until the end of the next Annual General Meeting.

The Committee shall hold at least two ordinary meetings in each year and may hold such other ordinary meetings as may be required. At least one third of total number of members are required to form a quorum at committee meetings.

Charity Governance Code

The Trustees are aware of the guidance published by the Charity Commission in relation to the Governance Code and fully supports the core values, principles and disciplines the Code seeks to include into the governance of the Charity.

Trustee Training

New Trustees are inducted into the workings of the Charity with reference to Charity Commission guidance, including its Policy and Procedures, by the Chairman on appointment.

Remuneration

No Trustees or members of the Management Committee receive any remuneration for their services.

Employment

The Charity has no employees.

Risk Management

The Trustees undertake an annual risk assessment of the principal areas of the Charity’s operations and consider the impact of such risks on the Charity. It is the opinion of the Trustees that the Trust has established resources and review systems which, under normal conditions, should allow these risks to be mitigated to an acceptable level in its day-to-day operations.

Objects, aims, objectives and activities

Harbury Village Hall provides a facility for the furtherance of sporting, cultural, social and artistic activity and community life within the village. The hall is used by a wide group of local clubs and individuals. These include the Parish Council, theatre group, football club as well as for dance and karate classes, zumba, badminton, table tennis, fundraising events, cinema, concerts, craft fairs, markets, festivals, wedding receptions and private parties. There are in excess of thirty regular user groups of the village hall with very high booking levels.

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HARBURY VILLAGE HALL Trustees’ Report and Financial Statements Year ended 31 December 2025

The village hall occupies land leased from Harbury Parish Council at a peppercorn rent of one shilling (5p) per annum. The lease term is 999 years with effect from 17th October 1961.

It can be confirmed that the Trustees have had regard to the Charity Commission’s guidance on public benefit.

Achievements and Performance

Despite maintaining hire rates at 2023 levels, the hall saw a 13% increase in hall hire income (2024 17%) driven by a significant rise in bookings made by 90 different individuals and organisations that made 719 bookings. Alongside the regular user groups—spanning worship, festivals, drama, dance, physical wellbeing, markets, meetings and concerts—the hall also hosted 19 children’s parties, five receptions, and served as a venue for blood donation and local voting. The breadth of activity demonstrates just how central the hall remains to village life. This growth enabled continued investment in the building and its facilities, ensuring the hall remains a venue the community is proud to use. Most recently, we installed a DMX controlled LED stage lighting system and upgraded the kitchen’s ancillary equipment, improving both performance capability and day to day functionality.

Financial Review.

The Trustees, having undertaken a FRS 102 compliance review in 2022 and electing to commence depreciating the village hall building over 100 years, again endorsed to continue this policy in the 2025 impairment review.

The total income for 2025 was £43,982 (2024: £40,787). £33,531 of income (2024: £29,633) came from the hire of the hall. Investment income fell as a result of falling interest rates afforded to funds on deposit.

In 2025, the Charity entered into a profit-sharing agreement with Quteac Ltd. Under the terms of the arrangement, the Charity was entitled to a share of the net profits arising from the provision of catering to the Harbury Beer Festival. The amount recognised in the SOFA for the year is £426, based on the Charity’s agreed proportion of the surplus.

After expenditure of £19,869 (2024: £17,437) there was an Unrestricted (Undesignated) surplus of £22,790 (2024: £22,027). At the year end, there was a balance on all Unrestricted funds of £755,862 (2024: £743,641) which included £20,000 (2024: £20,000) designated for major repairs and free reserves of £112,765 (2024: £90,131). All the remaining Restricted Funds (£5,819), being the balance of a Stratford District Council Section 106 grant, was expended in the year on facility improvements.

Reserves

The reserves provide financial stability and the means to further develop and maintain the Village Hall. We intend to maintain our reserves at a level which is at least equivalent to twice the underlying annual running costs plus the balance of any restricted funds. This is to enable the Trustees to keep the hall available for the future during a period of reduced income for whatever reason.

Related Parties

Trustees are members of the local community and organisations making use of the village hall on the same basis and terms as other members of the community. Local organisations regularly use the facilities and raise funds for the benefit of the village hall.

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HARBURY VILLAGE HALL Trustees’ Report and Financial Statements Year ended 31 December 2025

Volunteers

The Trustees are indebted to volunteers for their commitment and support to assist with the running of the village hall.

Statement of Trustees’ responsibilities

The Trustees are responsible for preparing the Annual Report and the financial statements in accordance with applicable law and United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards).

The law applicable to charities in England and Wales requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the Charity and of the incoming resources and application of resources of the Charity for that period. In preparing these financial statements, the Trustees are required to:

The Trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the Charity’s transactions, disclose with reasonable accuracy at any time the financial position of the Charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charities (Accounts and Reports) Regulations 2008 and the provisions of the Charity’s constitution. They are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

The Annual Report and this Statement of Trustees’ responsibilities have been signed on behalf of the Trustees.

J Haggitt

J Haggitt Chair of the Trustees 30 April 2026

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HARBURY VILLAGE HALL Trustees’ Report and Financial Statements Year ended 31 December 2025

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES

OF HARBURY VILLAGE HALL

I report on the accounts of the Trust for the year ended 31st December 2025 which are set out on pages 8 to 15.

Respective responsibilities of trustees and examiner

The Charity's trustees are responsible for the preparation of the accounts in accordance with the Charities Act 2011 (“the Act”). The Charity's trustees consider that an audit is not required for this year under section 144 of the Act and that an independent examination is needed. It is my responsibility to:

Basis of independent examiner's report

My examination was carried out in accordance with the general Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you, as trustees, concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a “true and fair view” and the report is limited to those matters set out in the statement below.

Independent examiner's statement

In connection with my examination, I can confirm that no material matters have come to my attention which give me reasonable cause to believe that, in any material respect:

I have no concerns and have come across no other matters in connection the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

J Hall

John Hall FCA

Denny's Close, Temple End, Harbury, CV33 9NE. 30 April 2026

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HARBURY VILLAGE HALL Trustees’ Report and Financial Statements Year ended 31 December 2025

Statement of Financial Activities for the year end 31 December 2025

Unrestricted
Unrestricted Designated Restricted 2025 2024
Notes Funds Funds Funds Total Total
£ £ £ £ £
Income and endowments
from:
Charitable activities
Donations, grants and awards 2 759 1,323 - 2,082 2,089
Charitable activities – Hall
Hire		 33,531 - - 33,531 29,633
Other trading activities
Other activities 3 426 - - 426
 1,418
Investment & Other Income
Feed in Tariff Income 5,692 - - 5,692 4.927
Bank and other interest 2,251 - - 2,251 2,720
Total income 42,659 1,323 - 43,982 40,787
Expenditure on:
Raising funds (32) - - (32) (1,027)
Charitable activities
Premises and Support Costs 4 (19,300) (13,213) (4,498) (37,011) (36,119)
Management and
Administration		 5 (537) - - (537) (205)
Total expenditure (19,869) (13,213) (4,498) (37,580) (37,351)
Net income/(expenditure) 22,790 (11,890) (4,498) 6,402 3,426
Transfers between funds (156) 1,477 (1,321) - -
Net movement in funds 22,634 (10,413) (5,819) 6,402 3,436
Fund balances brought
forward		 90,131 653,510 5,819 749,460 746,024
Funds carried forward 112,765 643,097 - 755,862 749,460

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Trustees’ Report and Financial Statements Year ended 31 December 2025

HARBURY VILLAGE HALL

Balance Sheet as at 31 December 2025
Note
2025
£
£
Fixed assets
Tangible fixed assets
6
623,097
Current assets
Debtors
7
1,842
Cash and bank
134,476
136,318
Current liabilities
Amounts falling due within 1 year
8
(3,553)
Net current assets
132,765
Amounts falling due over 1 year - provisions
-
Net assets
755,862
Represented by:
Unrestricted funds:
9
General funds
112,765
Designated - Village Hall Capital Fund
605,326
Designated – Repairs Fund
20,000
Designated – Fixed Assets Fund
17,771
643,097
Restricted funds:
9
Major Development Fund
-
755,862		 Balance Sheet as at 31 December 2025
Note
2025
£
£
Fixed assets
Tangible fixed assets
6
623,097
Current assets
Debtors
7
1,842
Cash and bank
134,476
136,318
Current liabilities
Amounts falling due within 1 year
8
(3,553)
Net current assets
132,765
Amounts falling due over 1 year - provisions
-
Net assets
755,862
Represented by:
Unrestricted funds:
9
General funds
112,765
Designated - Village Hall Capital Fund
605,326
Designated – Repairs Fund
20,000
Designated – Fixed Assets Fund
17,771
643,097
Restricted funds:
9
Major Development Fund
-
755,862		 Balance Sheet as at 31 December 2025
Note
2025
£
£
Fixed assets
Tangible fixed assets
6
623,097
Current assets
Debtors
7
1,842
Cash and bank
134,476
136,318
Current liabilities
Amounts falling due within 1 year
8
(3,553)
Net current assets
132,765
Amounts falling due over 1 year - provisions
-
Net assets
755,862
Represented by:
Unrestricted funds:
9
General funds
112,765
Designated - Village Hall Capital Fund
605,326
Designated – Repairs Fund
20,000
Designated – Fixed Assets Fund
17,771
643,097
Restricted funds:
9
Major Development Fund
-
755,862		 2024
£
£
633,510
1,456
120,058
121,514
(4,241)
117,273
(1,323)
749,460
90,131
612,827
20,000
20,683
653,510
5,819
749,460
136,318
(3,553)
605,326
20,000
17,771		 121,514
(4,241)
612,827
20,000
20,683
755,862
112,765
643,097
-
755,862

These financial statements were approved by the Trustees on 30 April 2026 and were signed on its behalf by:

J Haggitt

J Haggitt (Chair of the Trustees)

SM Friling

SM Friling (Treasurer)

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HARBURY VILLAGE HALL Trustees’ Report and Financial Statements Year ended 31 December 2025

Notes to the Financial Statements

1. Principal Accounting Policies

(a) Basis of preparation

The financial statements have been prepared on a historical cost basis in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102), the Charities Act 2011 and the Statement of Recommended Practice (the Charities SORP (FRS 102)).

The financial statements have been prepared to give a ‘true and fair’ view and the Trustees consider there are no material uncertainties about the Charity’s ability to continue as a going concern.

(b) Donations, Grants and Legacies

Donations, grants and legacies are recognised in the financial statements when the Charity has entitlement to the funds, any performance conditions attached to the items of income have been met or it is probable that the income will be received, and the amount can be measured reliably.

(c) Income

Income is recognised in the period in which the Charity is entitled to receipt.

(d) Expenditure

Expenditure is included in the Statement of Financial Activities on an accruals basis. All premises and support costs relate to costs incurred in respect of the village hall.

(e) Tangible Fixed Assets

The cost of tangible fixed assets is their purchase cost, together with any incidental costs of acquisition. The village hall includes its original cost and subsequent alterations and additions.

(f) Depreciation

Depreciation is calculated on a straight-line basis to write off the cost of fixed assets over their estimated useful lives as follows:

The Village Hall 1% on cost Fixtures, Furniture & Equipment 5% - 20% on cost (dependent upon life expectancy)

Depreciation commences in the year of acquisition or when the asset is brought into use and, as a result, assets under construction are not depreciated. Until 2022 the village hall had not been depreciated. However, as the result of an impairment review in 2022 by the Trustees, and to comply with FRS 102, it was assessed to have a useful life expectancy of one hundred years and so would be depreciated at 1% per annum going forward.

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HARBURY VILLAGE HALL Trustees’ Report and Financial Statements Year ended 31 December 2025

Notes to the Financial Statements

(g) Irrecoverable VAT

The Charity is not registered for VAT. Irrecoverable VAT is charged against the expenditure heading for which it was incurred.

(h) Debtors

Short term debtors are measured at transaction price, less impairment. Details of these financial assets are set in Note 7.

(i) Cash and Cash Equivalents

Cash is represented by cash in hand and deposits with financial institutions.

(j) Creditors

Short term creditors are initially measured at the transaction price. Details of these financial liabilities are set in note 8.

(k) Recognition of Liabilities

Liabilities are recognised once there is a legal or constructive obligation that commits the Charity to the obligation.

(l) Judgments in applying Accounting Policies and Key Sources of Estimation Uncertainty

Estimates and judgments are continually evaluated and are based on historical experience and other factors, including expectations of future events that are believed to be reasonable under the circumstances.

(i) Useful economic lives of tangible assets

The annual depreciation charge for the tangible assets is sensitive to changes in the estimated useful economic lives and residual values of the assets. The useful economic lives and residual values are re-assessed annually. They are amended when necessary to reflect current estimates, based on technological advancement, future investments, economic utilisation and the physical condition of the assets. See note 12 for the carrying amount of the fixed assets and Note 1(f) for the useful lives for each class of assets.

(ii) Impairment of debtors

The Charity makes an estimate of the recoverable value of rental and other debtors. When assessing impairment of rental and other debtors, management considers factors including the current credit rating of the debtor, the ageing profile of debtors and historical experience. See Note 7 for the net carrying amount of the debtors.

(m) Profit Sharing Agreement

The Charity does not exercise control over any partner entity and therefore recognises only its share of the profits as income, with no consolidation of the partner’s results.

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HARBURY VILLAGE HALL Trustees’ Report and Financial Statements Year ended 31 December 2025

Notes to the Financial Statements

2. Donations
Unrestricted:
Folk Club
Other
Unrestricted Designated:
Released Fixed Asset Provision
3. Other Trading income
Fundraising Events:
Harbury Beer Festival
4. Premises & Support Costs
Rates
Water
Repairs & Maintenance [Includes £3,019 Restricted, (2023 £6,325)]
Telephone & Internet
Cleaning
Electricity
Insurance
Gardening & Grass Cutting
Licensing
Depreciation
Total charitable expenditure		 2025
2024
£
£
734
756
25
10
1,323
1,323
2,082
2,089
2025
2024
£
£
426
1,418
426
1,887
Total
Total
2025
2024
£
£
522
241
954
734
4,498
6,325
62
203
8,536
6,212
6,193
5,964
1,497
1,462
1,070
1,034
466
355
13,213
13,589
37,011
36,119

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HARBURY VILLAGE HALL Trustees’ Report and Financial Statements Year ended 31 December 2025

Notes to the Financial Statements

5. Management & Administration

No fees (2024: Nil) were paid in respect of carrying out the independent examination. No fees were paid to the independent examiner for consultancy services during the year (2024: Nil).

6. Tangible fixed assets

Cost
At 1 January 2025
Additions
Disposals
At 31 December 2025
Depreciation
At 1 January 2025
Charge for the year
Disposals
At 31 December 2025
Net book value
At 31 December 2025
At 31 December 2024		 Village
Hall
Building
Assets
Under
Construction
Furniture
& Fittings
Equipment
Total
£
£
£
£
£
640,847
-
5,329
37,989
684,165
589
-
-
2,211
2,800
-
-
-
-
-
641,436
-
5,329
40,200
686,965
23,631
-
5,078
21,946
50,655
7,883
-
126
5,204
13,213
-
-
-
-
-
31,514
-
5,204
27,150
63,868
609,922
-
125
13,050
623,097
617,216
-
251
16,043
633,510

The Charity holds no 'heritage assets' as defined by FRS 102.

7. Debtors
Trade debtors
Other debtors
Other prepayments and accrued income		 2025
2024
£
£
1,186
953
101
72
555
431
1,842
1,456

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HARBURY VILLAGE HALL Trustees’ Report and Financial Statements Year ended 31 December 2025

Notes to the Financial Statements

8. Creditors: amounts falling due within one year

Notes to the Financial Statements
8. Creditors: amounts falling due within one year
Trade creditors
Accruals & deferred income
Fixed asset provision		 2025
2024
£
£
59
49
2,171
2,869
1,323
1.323
3,553
4,241

9. Movement in Funds – Current year

1 January Net Net 31 December
2025 Incoming Outgoing Dep’n Transfers 2025
£ £ £ £ £ £
Restricted fund
Major Development Fund 5,819 - (4,498) - (1,321) -
Unrestricted funds
General 90,131 42,659 (19,869) - (156) 112,765
Designated (Village Hall) 617,216 - - (7,883) 589 609,922
Designated (Repairs) 20,000 - - - - 20,000
Designated (Fixed Assets) 16,294 1,323 - (5,330) 888 13,175
Unrestricted Totals 743,641 43,982 (19,869) (13,213) 1,321 755,862
Consolidated reserves
movement 749,460 43,982 (24,367) (13,213) - 755,862
Movement in Funds – Prior year
1 January Net Net 31 December
2024 Incoming Outgoing Dep’n Transfers 2024
£ £ £ £ £ £
Restricted funds
Major Development Fund 23.658 - (6,325) - (11,514) 5,819
Unrestricted funds
General reserve 66,781 39,464 (17,437) - 1,323 90,131
Designated (Village Hall) 625,093 - - (7,877) - 617,216
Designated (Repairs) 20,000 - - - - 20,000
Designated (Fixed Assets) 10,492 1,323 - (5,712) 10,191 16,294
Unrestricted Totals 722,366 40,787 (17,437) (13,589) 11,514 743,641
Consolidated reserves
movement 746,024 40,787 (23,762) (13,589) - 749,460

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HARBURY VILLAGE HALL Trustees’ Report and Financial Statements Year ended 31 December 2025

Notes to the Financial Statements

10. Capital commitments

At 31 December 2025 there were no capital commitments (2024: £Nil).

11. Allocation of net assets between funds – Current Year

Unrestricted Unrestricted
General Designated Restricted 2025
Funds Funds Funds Total
£ £ £ £
Fund Balances at 31 December 2025 are
represented by:
Tangible Fixed Assets - 623,097 - 623,097
Net Current Assets/(Liabilities) 112,765 20,000 - 132,765
Fixed Asset Provision - - - -
Total funds 112,765 643,097 - 755,862
Allocation of net assets between funds - Prior Year

Fund Balances at 31 December 2024 were represented by:

Fund Balances at 31 December 2024 were
represented by:
Tangible Fixed Assets
Net Current Assets/(Liabilities)
Fixed Asset Provision
Total funds		 Unrestricted
General
Unrestricted
Designated
Restricted
2024
Funds
Funds
Funds
Total
£
£
£
£
-
633,510
-
633,510
91,454
20,000
5,819
117,273
(1,323)
-
-
(1,323)
90,131
653,510
5,819
749,460

12. Related Party Transactions

There were no related party transactions during the year which require disclosure.

15