**Trustees' Annual Report for the period** Period start date Period end date 1 April 2023 31 March 2024 **From To** ## Section A Reference and administration details **Charity name** Great Alne & Kinwarton Memorial Hall **Other names charity is known by** > **Registered charity number (if any)** ~~i~~ 522931 **Charity's principal address** Henley Road Great Alne **Postcode** B49 6HL ## **Names of the charity trustees who manage the charity** |**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---| |Mr R M Davey|Chairman &
Secretary||Elected by residents| |Mrs K Woodger|Treasurer||Great Alne PrimarySchool| |Mrs M Moore|||Kinwarton Parish Council| |Mr Ian Millard|||Great Alne Parish Council| |Mrs S Jones|||Great Alne & Kinwarton
Women’s Institute| |Mrs G Roberts-
Davies|||Kinwarton with Great Alne
Parochial Church Council| |Mr C Moody|||Great Alne Cricket Club| |Mr R Cockman|||Elected byresidents| |Mr G Harrison|||Elected byresidents| |Mrs M Davey|||Elected byresidents| |Mrs M Holding|||Elected byresidents| |Dr P Harris|||Elected byresidents| |Mr C Armstrong|||Co-opted byCommittee| ||||| ||||| ||||| ||||| **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** The Official Trustee of Charity Lands **TAR** 1 March **2012** ~~— SSS~~ ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document - (eg. trust deed, constitution) > [Trust Deed] How the charity is constituted - (eg. trust, association, company) > [Trust] Trustee selection methods (eg. appointed by, elected by)[Election, Representation and Co-option] ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of Annual Risk Assessment carried out by an independent assessor. major risks and the system Formal review of findings by Trustees. and procedures to manage them. Action plans to eliminate/mitigate risks agreed and overseen by Trustees lans to eliminate/mitigate risks agreed and overseen by Trustees ate risks agreed and overseen by Trustees reed and overseen by Trustees Action plans to eliminate/mitigate risks agreed and overseen by Trustees ## **Section C Objectives and activities** The Trustees shall hold the War Memorial Hall upon trust to permit the same to be appropriated and used for the purposes of a place of physical and social recreation ( **to be known as the ‘Great Alne and Summary of the objects of the Kinwarton Memorial Hall’)** for the benefit of the inhabitants of the **charity set out in its** Parishes of Great Alne and Kinwarton without distinction of sex or of **governing document** political religious or other opinions subject to the provisions of these presents and to such regulations as may be made by the Committee hereinafter mentioned. March **2012** **TAR** 2 **Summary of the main** To hire out the Hall for use by local clubs, groups and classes **activities undertaken for the public benefit in relation to** To hire out the Hall for private events **these objects (include within this section the statutory** To organise social activities for residents **declaration that trustees have had regard to the guidance** To organise fund raising events to cover shortfalls in income over **issued by the Charity** expenditure and to help defray maintenance costs and pay for **Commission on public** improvements **benefit)** To organise fund raising events to cover shortfalls in income over expenditure and to help defray maintenance costs and pay for improvements ## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. March **2012** **TAR** 3 Section D Achievements and performance ## **Summary of the main achievements of the charity during the year** The 103[rd] Annual General Meeting was held at the Memorial Hall on 19[th ] June and was attended by 20 people. The Chairman began the meeting with a review of achievements in 2023/24, and drew attention to the fact that the Hall had made an operating surplus of £361, the first time that had happened in a normal year since 2006! A surplus was also made in 2020 but that was due to the exceptional circumstances arising from the Covid pandemic. Hiring income of £13,618 was the highest ever, and operating costs of £13,257 were slightly below the projected expenditure. Once again the Hall had organised a number of events during the year to help pay for improvements. These included our monthly Film Club screening, the annual Village BBQ, a Christmas Coffee Morning & Art Exhibition, and a Magical Christmas Evening with entertainment from a member of the British Magical Society. The Hall 100 Club had a full membership throughout the year and also made a significant contribution to our fund raising efforts. In total, £6,400 was raised. In addition, the Hall organised two free events, namely a special Coronation Celebration, and of course our regular Christmas is Coming! spectacular! Both were very well attended and the donations made were gratefully received. The Chairman explained that there had been no major expenditure on improvements in 2023/24 in view of the continuing uncertainty regarding the future of the former Social Club. The situation remains the same for 2024/25. Nevertheless, consideration is being given to the possibility of installing one or two 2 bay 22kw EV charging points. These have been offered to the Hall on a free of charge basis, subject to a feasibility study and a business case evaluation. The pros and cons of the installation were discussed at the meeting and those present supported the idea in principle, but with some reservations. March **2012** **TAR** 4 **Section E Financial review** ~~ee~~ **Brief statement of the** **charity’s policy on reserves** A minimum of £10,000 will be held in reserve **Details of any funds materially** None **in deficit** ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - The charity’s principal sources of funds are the hire of the Hall and fund raising community events and activities. - Income is used to fund the operating cost of the Hall and to pay for improvements to the fabric of the building and its facilities for the benefit of local residents. - investment policy and objectives including any All investments are made via the CCLA. ethical investment policy adopted. ~~ee~~ **Section F Other optional information** ## **Section G Declaration** ~~ee~~ **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** **Full name(s)** Ronald Martyn Davey **Position (eg Secretary, Chair,** Chairman **etc)** ~~———~~ **Date** 3 December 2024 March **2012** **TAR** 5 GREAT ALNE & KJNWARTON MEMORIAL HALL ANNUAL ACCOUNTS BALANCE 8HEEf AS AT 318t MARCH 2024 at 311031Z023 A• at 3110312024 4,338.29 3,358.90 2.533.26 40.00 46.000.00 HSBC Trwuref¥ Amint 100 Cltsb COIF Deposit Ac(xyJnt Cash in hand COIF Investrnont Fund 5.645.27 5.623.50 3.692.71 884050001C 30,000.00 45.001A8 884050001T L•88 Prior Y8ar Clo8lng Balaneg 81.237.28 A$88t8 Minu¥ net reduction In 10.000.00 investment h(%dlJ 58,270.45 51.237.28 le,0￿.00 Totol In¢om• ov•r {und•r) Exp•ndltur• 8ALANCE 8HEET NOTES 40.270.45 4,731.03 3110312023 3110312W24 863.193. 24,157.Ix) Memorlal Hall Iln8ur•d valuel 8ulkllng$ •A•morl#l Hall Ilnsured valual Contonts £926,205.QO £35,422.00 3110312023 These ar8 Inv08tm•nt fund• conDl•iing mlxture of Govwnment and Corpm 8ond$ 3110312024 FIx•d Int•r•¥t fvnd mark•t v￿u0 Inv88tmenl fund markot vdue Prfor Year8 Ineomo Inc¢m8 202212023 C¢trront valu• 48.824.28 £0.00 8840500018 8.642.15 1.490.49 £33,872.92 884050￿1T 8,032.64 1.159.45 ,858. 48,000.00 L￿1 4,984.17 Fund nomlnal valu•s L018 on sal• of Inl8r981 fund unlt8 Tatal r•tum On Inn•tm•nt 30.000.00 Kamna Woodgor , Grèat Alng & lfjnwarton M•mrfal Hall Peter Bo#tod( Audlbr GREAT ALNE & KINWARTON MEMORIAL HALL ANNUAL ACCOUNTS 2023124 ANALYSIS OF SUNDRY INCOME AND EXPENDITURE und Income Yrto 3110312023 Yr to 3110312024 117.49 overpaid expenses repaid 0.00 117.49 0.00 Sund Ex èndlture Yrto 3110312023 Yr to 3110312024 -£72.00 -£170.00 -£172.66 -£8.76 Eric Payne Center invoice Cancelled Booking refund Website set up fees Laminating wallets Hallmastèr Fee Coronation expenses 174.00 143.75 317.75 423.42) Ital Outla Yrto 3110312023 Yr to 3110312024 831.84 Eco fix lighting Committee room Gazebo and Crockery Fridge Blinds Hand dryers 58.56 16,569.98 436.50 176.34 181.00 513.36 831.84 17,935.74 Katrina Woodger Treasurer, Great Alne & Kinwarton Memorial Hall Peter Bostock Auditor GREAT ALNE & KINWARTON MEMORIAL HALL ANNUAL ACCOUNTS INCOME & EXPENDITURE YEAR TO 31st MARCH 2024 Yr to 3110312023 Yrto 3110312024 RECEIPTS RECEIPTS 6.849.62 4,320.00 5,945.58 1,677.41 0.00 110.00 Hall BcJoklngs- Regular HAII Booking5. onaryoff Fund Raislng Fllm Club Grant8 & DonalSon$. non alded Gronts #nd donstlon5 glft alded sm811 Grants and Donation8 glft 81d8d Frfen( Sundry Income16oe separAte anatyAIs Great AJn& Histrjry Book Salo8 Transfets Irorn 100 club Into current ai Refund8bl8 Dep08ils wa￿eaVe Inlore$t- Fl¥od Int¢r08t Fund Other Intsrasl 6,022.23 7.596.00 4,169.78 2,075.61 100.00 11.34 100.00 117.49 78.40 7,584.35 1.300.00 2,220.QO 37.88 788.27 100.84 1,457.SS 32.94 5,041.00 100 Club RtrGelpt8 Transfer frorn COIF Total R•e•lpl8 4,974.00 14. 44,285.93 PAYMENT8 1271.361 1377.201 11,213.061 11,531.361 1952.111 13,584.281 18,156.601 1359.931 1577.401 135.QOI 185.431 1128.QOI 1423.421 1831.841 12,400.ODI 11,985.OQl 140.901 13,590.491 155.001 Ratèl Water 1143.071 1391.321 11,635,061 12,184.051 11.022,601 14,088.331 12.431,141 1301.861 ie40.861 135.001 1102.061 1108.001 1317.751 117.935.741 12,325.001 13.225.001 1122.711 12,344.821 0.00 198.001 Insurancg Cleaning & Corelaker Rep81r8, M8lnlen8n¢e ConBumabl88 U¢onc$$ Data Prol8cllon Telephone WIFI Sundry Expen60• l$ee 8ep8ralg gnoly ¢apllal IlJU8y l$e¢ $ep8ratg an8￿11) 1¢)Q Club pdzes D&p051t Refund# Fllm Club eMpon$¢$ Fundr8181ng 8XP8ns•$ Gr••l Aln• Hl8tory B¢xJk Co8t• Tran5fors to 100 ckjb 12,734.001 178.101 175.701 Other 100 club p8ymeni8 tran&far8 88nk charo66 ¢urronl ac Bank ¢horg¢$ 100 ¢lub UnC￿8r8d priz88 Tot81 P8ymonls 1365.OQl 186.481 169.401 50 39. Hall Ngl su￿￿81{Deficl1) K8Mn8 Wt)odgor Tr•4surèr, Gre¥t Alnè & Klnw*rton Momorial Hall Peter Boslo¢k Audilor RSP￿8￿88$8I88S 8k8 8 g48p8A8£¥X￿T￿818fiSÉs1É yiiégi°a°A811: ri I i 18t•8188881888 8kl g 8fSlÉg8é5 18¥85è58 88818 a88 8E•818888E888 Es¥%8R8*8- Iillli i~ il, 15111. 88a CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Report to the trusteesl members of Great Alne & Kinwarton Memorial Hall On accounts for the year ended 31 March 2024 Charity no (if any) 522931 Set out on pages I report to the trustees on my ey,amination of the accounls of the above charity (°the Trust") for the year ended 3',10312021 As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 {°the Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and iii carrying out my examination. I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. I have completed my examination. I confimi that no materlal matters have come to my attention in connection with the examination which gives me cause to believe tlat in, any material respect: accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records Responslbilitles and basls of report Independent examlner's statement I have no concerns and have come across no otlier matters in connection with the examination to which attenlion should be drawn in order to enable a proper understsnding of the accounts to be reached. Signed: Date: Name: ff-/l EO£IO Relevant professional qualification(s) or body (if any): RTFnHO Address: MILL £/VL¥- L ftoA/ hLnJ £ IER October 2018 Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts." directions and guidance for examiners). Not Applicable Give here brlef details of any items that the examiner wishes to disclose. /LIOMÉ IER October 2018