|||**Trustees' Annual Report**|**Trustees' Annual Report**|**Trustees' Annual Report**|**Trustees' Annual Report**|**Trustees' Annual Report**|**for theperiod**|**for theperiod**|**for theperiod**| |---|---|---|---|---|---|---|---|---|---| |||**From**|Period start date|||**To**|Period end date||| ||||1|April|2022||31|March|2023| ## Section A Reference and administration details **Charity name** Great Alne & Kinwarton Memorial Hall **Other names charity is known by** **Registered charity number (if any)** 522931 **Charity's principal address** Henley Road Great Alne **Postcode** B49 6HL ## **Names of the charity trustees who manage the charity** |1
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17|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Mr R M Davey|Chairman &
Secretary||Elected by residents| ||Mrs K Woodger|Treasurer||Great Alne PrimarySchool| ||Mr C Armstrong|||Kinwarton Parish Council| ||Mrs D Francis|||Great Alne Parish Council| ||Mrs S Jones|||Great Alne & Kinwarton
Women’s Institute| ||Mr G Roberts-
Davies|||Kinwarton with Great Alne
Parochial Church Council| ||Mr C Moody|||Great Alne Cricket Club| ||Mr R Cockman|||Elected byresidents| ||Mr G Harrison|||Elected byresidents| ||Mrs M Davey|||Elected byresidents| ||Mrs M Holding|||Elected byresidents| ||Dr P Harris|||Elected byresidents| |||||| |||||| |||||| |||||| |||||| ## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** ||**Name**|**Dates acted if not for whole year**| |---|---|---| ||The Official Trustee of CharityLands|| |||| |||| March **2012** **TAR** 1 ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document[Trust Deed] - (eg. trust deed, constitution) How the charity is constituted[Trust] - (eg. trust, association, company) Trustee selection methods - (eg. appointed by, elected by)[Election, Representation and Co-option] ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of Annual Risk Assessment carried out by an independent assessor. major risks and the system Formal review of findings by Trustees. and procedures to manage them. Action plans to eliminate/mitigate risks agreed and overseen by Trustees ## **Section C Objectives and activities** **Summary of the objects of the charity set out in its governing document** The Trustees shall hold the War Memorial Hall upon trust to permit the same to be appropriated and used for the purposes of a place of physical and social recreation ( **to be known as the ‘Great Alne and Kinwarton Memorial Hall’)** for the benefit of the inhabitants of the Parishes of Great Alne and Kinwarton without distinction of sex or of political religious or other opinions subject to the provisions of these presents and to such regulations as may be made by the Committee hereinafter mentioned. March **2012** **TAR** 2 To hire out the Hall for use by local clubs, groups and classes **Summary of the main activities undertaken for the public benefit in relation to** To hire out the Hall for private events **these objects (include within this section the statutory** To organise social activities for residents **declaration that trustees have had regard to the guidance** To organise fund raising events to cover shortfalls in income over **issued by the Charity** expenditure and to help defray maintenance costs and pay for **Commission on public** improvements **benefit)** ## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. March **2012** **TAR** 3 Section D Achievements and performance **Summary of the main achievements of the charity during the year** In order to generate more income, and help off-set cost increases, hire charges were raised, four new classes had been started (unfortunately two others had closed), and a hirer self service booking system had been implemented. Ad hoc bookings had been quite strong since the Hall fully reopened without restrictions. To manage heating costs more effectively, the heating schedule is set more accurately around Hall usage times, and the temperature setting has been reduced by one degree. The Hall had also moved to a 3 year green energy electricity tariff. Income from hirings for the year was up to just over £11,000 which was less than the income generated immediately pre-pandemic but was nevertheless very encouraging. Operating costs for the year, including repairs and maintenance, were in excess of £16,000 which meant that there was an operating deficit of over £5,000. Fund raising events held during 2022/23 had raised £6,600. This included £2,400 from the Hall 100 Club. A special Jubilee BBQ was held to commemorate HM The Queen’s Platinum Jubilee. A key aim for the year had been the redevelopment of the old committee room into an occasional bar/servery. The cost estimate for the work was £16,500, including the replacement of the floor which had wet rot, dry rot and woodworm. The actual cost was £15,850, which also included some minor repairs elsewhere. Whilst the work was being undertaken it was decided to take the opportunity to replace the alarm system. The new system covers the whole building and operates on a wifi basis. It cost £745. Also the Hall interior was redecorated at the beginning of January. The performance of the Hall investments were reviewed during the year and it was decided to sell the entire Fixed Interest Fund holding as the unit price was falling heavily. The final aim for the year was to decide the next project for the Hall. Unfortunately this was not possible because of concerns regarding the future of the Social Club. Its dereliction has become a serious problem as the roof is now falling in. The Parish Council applied for the building to be listed as an Asset of Community Value but this was refused by Stratford District Council. The owners (the Corbally Group) have indicated that the property will be put up for sale but have given the Memorial Hall first refusal. The asking price is £150,000 to £180,000 which is an impossible sum for the Hall. The sale will bring parking issues for the Memorial Hall as the Social Club owns part of the car park. March **2012** **TAR** 4 ## **Section E Financial review** **Brief statement of the charity’s policy on reserves** A minimum of £10,000 will be held in reserve **Details of any funds materially in deficit** None ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal The charity’s principal sources of funds are the hire of the Hall and fund sources of funds (including raising community events and activities. any fundraising); - how expenditure has Income is used to fund the operating cost of the Hall and to pay for improvements to the fabric of the building and its facilities. - supported the key objectives of the charity; - The charity’s principal sources of funds are the hire of the Hall and fund raising community events and activities. - investment policy and objectives including any ethical investment policy adopted. All investments are made via the CCLA. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Ronald Martyn Davey **Position (eg Secretary, Chair,** Chairman **etc) Date** 1 December 2023 March **2012** **TAR** 5 GREAT ALNE & KINWARTON AIEMORIAL HALL ANNUAL ACCOUNTS INCOME & EXPENDrruRE YEAR TO 31st MARCH 2023 Yrto 3110312022 Yrto 3110312 RECEIPTS RECEkgTS 1,944. 4.SgJ.LXJ 2.508.08 502.68 lo￿07￿5 27.42 H&7 Bc￿n95. R￿]￿ 6.849.62 Hdl Bcthngs. 4.3JJ. R￿re 5.945.58 Fikn Club 1.67T.41 110. Surxlry Ir￿C￿ I￿¥ 117.49 Gr8atAJne 7&40 Trarthr5 frcrfn 11X> dL 7.584.35 255.00 2.Oty).00 6rx).00 Wafvave IDter8St. Futyj 1.457.55 94 1,425.27 4.tr2.LXI 1(Q Fkn S.041.ryJ 29.542.85 34.514J4 PAYMENT 1138.52} (375.381 (705.20} 12.985.36} 1886.45} 12,220.001 13,050.291 1418.811 1349.561 12r1XI 1377201 I1213.1￿) 11.&31.351 1952.111 Cknmig & C*8lak¥ 13.SY.281 Rew"rs. Maint8n¥Kt 18.156.fj01 (359.931 15n.401 Ikl 135.001 164.$21 1108.iXII 1101.531 I3,330.￿) 11402.001 11.655.001 19.991 11.301.941 1145.(M)I 135.Q)I r￿ap {&5.431 WiFi 1126.1xil gJr¥Jry Is8É 1423.421 C•*i Oud*y Isfig oe 1&31.841 1W aub tyizes 12.4W.CQI Dewxrt" RrfmJ8 {1.985.CQl Im aub 84JWthS (40.￿) FuTrI￿r& 13.59J.491 Gre8tAJr* I55.￿) Tyanskrlo 1rKJ tk (1￿.00) (29.861 15.40 21389.81} Othor 1(￿ dL*) {In4.c￿l If5.101 5.70 29.40f.I 7.153.04 Net SwFWDeh 5,033.17 GREAT ALNE & KINWARTON MEMORIAL HALL ANNUAL ACCOUNTS 2022123 ANALYSIS OF SUNDRYINCOME AND EXPENDrruRE Yrto 3110312022 Yrto 3110312023 Westsm Poww GoothMTh payTnon overpaid expenses rekwid 117.49 60.00 117.49 Sund Ex dltu Yrto 31103r2022 Yrto 3110￿023 {00.00} {41.53} WRCC m8mtWship Litter pickirwJ ETIC Payne Cerrter inKice Booking refurKI web￿ta set up fees Laminating walbets £O.fJ) -£72.C 170. 172.66 -£8.76 1101.531 423.42 Yrto 3110312022 Yrto 3110312023 240 3090 Lakeland slate pl&Jue Intemal Alumin￿rn doubl8 doo fix IlghtiNJ 831.84 3,330.00 831.84 Tr&tsurer. Great & lfjrr*arton Memc¥ial Hall GREAT ALNE & KINWARTON MEIAORIAL HALL ANNUAL ACCOUNTS BALANCE SHWAS AT 31st IAARCH 2023 026.91 4W829 lQ)C 1.042.77 40.QO 10.270A5 >),£￿.{>) om 6123111 50.270.45 6123726 7,153￿¢ &rA&17 31103rA22 £W3.193.CO ¢24.151 21.816 £1Q629M £0 11623 1.42532 .15 1A*).49 44ODQ.QO 49>4.17 192175 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Report to the trusteesl members of Great Alne & Kinwarton Memorial Hall On accounts for the year ended 31 March 2023 Charlty no (if any} 522931 Set out on pages I report to the trustees on my examination of the accounts of the above charity (Ihe Trusf) for the year ended 3110312023 Responslbilitios and basls of report As the charity trustees of the Trust. you are responsible for the preparation of the accounts in accordance wilh the requirements of the Charit18s Act 2011 (Ihe Act"). I report in respect of my examination of the Trust's accounts carrled out under section 145 of the 2011 Act and in carying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145151(b) of the Acl. I have completed my examination. I conflmi that no materfal matters have come to my attention in connection with the examination which gives me cause lo believe that in. any material respect.. 8¢counting records were not kept In accordance with section 130 of the Act or the accounts do not accord with the a¢￿UntIng records Independent examiner's statement I have no concerns and have ¢cJme across no other matters in Connectlon with the examination to which attention should be drawn in order to enable a proper understsnding of the accounts to be reached. Slgned: Date: Name: £rEn 057CJC4 Relevant professlonal qualificatlonls) or body (If any): onTri Ir4 Lx O/VfULI Address: MILL CO I rfi-V- hg/kLLLI L/v£ KILcKfFR 6<4 b4x IER October 2018 Only complete rf the examiner needs to highlight matters of concem (see CC32, Independent examination of charity accounts: directions and guidance for examiners). Give here brlef details of any Items that Ihe examiner wishes to dlsclose. NotAppliL￿b1e IER October 2018