## **Trustees' Annual Report for the period** Period start date Period end date 1 April 2020 31 March 2021 **To** **From** ## Section A Reference and administration details **Charity name** Great Alne & Kinwarton Memorial Hall **Other names charity is known by Registered charity number (if any)** 522931 **Charity's principal address** Henley Road Great Alne **Postcode** B49 6HL **Names of the charity trustees who manage the charity** |1
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17|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**| |---|---|---|---|---| ||Mr R M Davey|Chairman &
Secretary||Elected by residents| ||Mrs K Woodger|Treasurer||Great Alne PrimarySchool| ||Mr C Armstrong|||Kinwarton Parish Council| ||Mrs D Francis|||Great Alne Parish Council| ||Mrs S Jones|||Great Alne & Kinwarton
Women’s Institute| ||Mr G Roberts-
Davies|||Kinwarton with Great Alne
Parochial Church Council| ||Mr C Moody|||Great Alne Cricket Club| ||Mr R Cockman|||Elected byresidents| ||Mr G Harrison|||Elected byresidents| ||Mrs M Davey|||Elected byresidents| ||Mrs M Holding|||Elected byresidents| ||Dr P Harris|||Elected byresidents| |||||| |||||| |||||| |||||| |||||| ## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** |**Name**|**Dates acted if not for whole year**| |---|---| |The Official Trustee of CharityLands|| ||| ||| **TAR** March **2012** 1 ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document Trust Deed - (eg. trust deed, constitution) How the charity is constituted Trust (eg. trust, association, company) Trustee selection methods Election, Representation and Co-option (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of Annual Risk Assessment carried out by an independent assessor. major risks and the system Formal review of findings by Trustees. and procedures to manage them. Action plans to eliminate/mitigate risks agreed and overseen by Trustees ## **Section C Objectives and activities** The Trustees shall hold the War Memorial Hall upon trust to permit the same to be appropriated and used for the purposes of a place of physical and social recreation ( **to be known as the ‘Great Alne and Summary of the objects of the Kinwarton Memorial Hall’)** for the benefit of the inhabitants of the **charity set out in its** Parishes of Great Alne and Kinwarton without distinction of sex or of **governing document** political religious or other opinions subject to the provisions of these presents and to such regulations as may be made by the Committee hereinafter mentioned. **TAR** March **2012** 2 **Summary of the main** To hire out the Hall for use by local clubs, groups and classes **activities undertaken for the public benefit in relation to** To hire out the Hall for private events **these objects (include within this section the statutory** To organise social activities for residents **declaration that trustees have had regard to the guidance** To organise fund raising events to cover shortfalls in income over **issued by the Charity** expenditure and to help defray maintenance costs and pay for **Commission on public** improvements **benefit)** ## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. **TAR** March **2012** 3 ## Section D Achievements and performance **Summary of the main achievements of the charity during the year** The Hall was closed for almost all of 2020/21 due to the coronavirus pandemic. To enable the Hall to reopen briefly (from 15 September to 3 November) it was necessary to put in place stringent Covid safety measures, based on government advice and local risk assessments, both for the Hall and for hirers. In the circumstances the main aim for 2020/21 was _‘to keep our head above water’_ ! In a normal year the Hall would try to make an operating surplus from hirings alone but, unsurprisingly, an operating loss was incurred. Moreover, all of the fund raising events planned for 2020/21 had to be cancelled. Sadly these included the VE Day celebrations scheduled for 8 May 2020. Despite the actual loss of income and the missed opportunities for fund raising the Hall was very fortunate to be able to claim a number of government grants during the year which helped to mitigate the financial impact of the pandemic. Some of the money we were awarded was spent on capital items as well as maintenance. **TAR** March **2012** 4 ## **Section E Financial review** ## **Brief statement of the** **charity’s policy on reserves** A minimum of £10,000 will be held in reserve **Details of any funds materially in deficit** None ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. The charity’s principal sources of funds are the hire of the Hall and fund raising community events and activities. Income is used to fund the operating cost of the Hall and to pay for improvements to the fabric of the building and its facilities. All investments are made via the CCLA. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** ## **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Ronald Martyn Davey **Position (eg Secretary, Chair,** Chairman **etc)** **Date** 5 January 2022 **TAR** March **2012** 5 GREAT ALNE & KINWARTON MEMORIAL HALL ANNUAL ACCOUNTS BALANCE SHEET AS AT 31st MARCH 2021 As at 3110312020 As at 3110312021 365.67 4,243.00 8.647.84 40.00 HSBC Treasurefs Account 100 Club COIF Deposit Account Cash in hand 5,242.39 3.185.00 616.85 40.00 13,296.51 9,084.24 25,000.00 COIF Fixed Interest Fund COIF Investment Fund 35,000.00 10,000.00 38,296.51 Current Assets 54,084 24 38,344.91 Less Pr#)r Year Closing Balan￿ Assets 38,296.51 {48.40 Total Income over (under) Expenditure 15,787.73 BALANCE SHEET NOTES 3110312020 3110312021 Insurance 754,44S 21,115 Memori21 Hall [insured valuel Bu1￿￿1n9S Memotial Hall linsured valuel Contents 763,499 21,242 These are Investment fvnds consistr.ng of a mixture of Govemmt 3110312020 3110312021 £24,685.16 Fixed Interest fund market value £34,287.26 Investment fund market value £10,058.32 4.147.22 Prior Years Income Income 2020r2021 4,147.22 969.01 £28,832.38 Current value 49.461.81 Fund nominal values 45,000.00 Totsl relurn on investment 4N61.81 Note £9.000 transferred from Fix•d Ints Katrina Woodger Treasurer, Great Alne & lfjnwarton Memorial Hall GREAT ALNE & KINWARTON MEMORIAL HALL ANNUAL ACCOUNTS 2020121 ANALYSIS OF SUNDRY INCOME AND EXPENDITURE Sund Income Yrto 3110312021 Yr to 3110312020 Restored overpaid expenses 341 98 0.00 341.98 Sund Ex ndiiure Yrto 3110312021 Yr to 3110312020 7.32 15.54 Stamps Web domain Donab'on in memory pf Warren 123.401 115.54} (50.00) 22.86 {88.94) ital Outla Yrto 3110312021 Yr to 3110312020 128.30 555.00 1,216.30 6.080.00 360.00 89.99 64.98 Garden Watering System Garden Lights and Sensors Hall AV upgrade Bifold doors Curtains microwave keysafe Hand Santh"ser unrts Committee room locks Expenses paid in emr Card readers Light ffttings Radiators 341.98 152.72 341.98 69.90 129.95 2.484.00 8,494.57 3.520.53 Katrina Woodger Treasurer, Great Alne & Kinwarton Memorial Hall Peter Bostod( GREAT ALNE & KINWARTON MEMORIAL HALL ANNUAL ACCOUNTS INCOME & EXPENDITURE YEAR TO 31st MARCH 2021 Yr to 3110312020 Yr to 3110312021 RECEIPTS RECEIPTS 6,356.00 5,439.00 3,891.18 1,278.36 70.60 32.00 Hall Bookings - Regular Hall Bookings - on￿ff Fund Rai&ng Film Club Grants & Donations- non gift aided Grants and donations grft aided small dona'ons Grants and Donab"ons grft aid￿ Friends Sundry Income (see separate analysis) Great Alne Hisiory Bwk Sa￿s Transfers from 1 C() club into current w)unt Refundable DeFosits Wayleave Calendars 1CM) dub subs paid into wrong account Interest- Fixed Interest Fund Other Interest 1,674.00 585.00 0.00 0.00 19,845.13 4.00 152.00 341.98 45.00 3,500.00 50.00 56.82 663.00 96.00 958.66 10.35 0.00 270.00 1,000.00 700.00 802.12 49.59 4,928.00 1CM) Club Receipts 4,859.00 24,816.85 Total Receipts 32,840.94 PAYMENTS PAYMENTS 534.24 393.69 805.73 1.691.61 847.88 2,880.00 1,548.59 686.40 559.56 35.00 71.96 129 89 22.86 8.494.57 2.475.00 985.00 57.49 1,418.78 145.00 Rates Water Electricity 0.00 1329.091 1469.551 0.00 1859.091 11,320.001 11,912 651 11.042.321 {515.761 135.001 171.881 1260 40} 188.94} 13.520.53} 12.250.00} 0.00 110.00) 1112.001 155.001 1443.001 5.00 196.001 Insuran Cleaning & Caretsker Repairs, Maintenance Consumables Lieenees Data Protects"on Telephone WiFi Sundry Expenses (see separnte analysis) Capital Ouuay (see separate analysis) 100 Club prizes Deposit Re￿ndS Film Club expenses Fundraising expenses Great Alne History Book Costs Calendar fund raising small donations Transfer to 100 dub 100 club other payments Total 100 dub payments Total Payments 1,082.00 24,865.25 3.667 00 {17,053.21) (48.40) Hdl Net SurplusllDefficitl 15.787.73 Kalrina WotrJger Trva$urer. Great Ane & lfjnwarton Memorial Hall Peter Bosto¢k A￿littir ## **Independent examiner's report on the accounts** ## **Section A Independent Examiner’s Report** **Report to the trustees/** Great Alne & Kinwarton Memorial Hall **members of On accounts for the year** 31 March 2021 **Charity no** 522931 **ended (if any) Set out on pages** 1 - 2 I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/03/2021 **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention in connection with the examination which gives me cause to believe that in, any material respect: - accounting records were not kept in accordance with section 130 of the Act or - the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. **Date:** 4/1/2022 **Signed: Date:** 4/1/2022 **Name:** Peter Bostock **Relevant professional** Retired, formerly Management Consultant with Price Waterhouse **qualification(s) or body (if any): Address:** 3 Mill Cottage, Henley Road, Great Alne, Alcester, B49 6HX 1 **October 2018** **IER** ## **Section B Disclosure** Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details None of any items that the examiner wishes to disclose** . 2 **October 2018** **IER** IER October 2018