BIRCH COPPICE MINERS, SOCIAL WELFARE CENTRE TRUSTEES. REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENOED 31 MARCH 2024
BIRCH COPPICE MINERS. SOCIAL WELFARE CENTRE YEAR ENDED 31 MARCH 2024 INDEX Contents Pa Legal and Administrative Details Trustees, Report Independent Examiners Report Slalement of Financial Activities Balance Sheet Notes to the Accounts
BIRCH COPPICE MINERS. SOCIAL WELFARE CENTRE LEGAL AND ADMINISTRATIVE DETAILS TRUSTEES G Brewster H Thomas A Phipps S Thomas C Gee (Appointed 111112023 J Dormand (Appointed 111112023} CHARITY REGISTRATION NUMBER 522921 SCHEME ADDRESS Walling Street Dordon Nr. Tamworth STAFFORDSHIRE B78 1SY BANKERS The Co-operative Bank plc 8 Colehill Tamworth Staffordshire 879 7HE INDEPENDENT EXAMINER J Wallage FCA CISWO (Trading) Limited The Old Rectory Rectory Dfive Whiston Rotherham South Yorkshire S60 4JG
BIRCH COPPICE MINERS, SOCIAL WELFARE CENTRE REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2024 The trustees present their report along with the financial statements of the charity for the year ended 31 March 2024. The financial statements have been prepared in accordance with the ac¢ounting policies sel out in Note 1 to the ar£ounts which can be found on page 7. Constitution and Objects The charity is constituted by a scheme dated 9 December 2004 and was registered with the Charity Commission on 7 June 1962 under the number 522921. The objects of the charity are to provide a recreation ground and institute for the benefit of the inhabitants of the village of Dordon near Tamworth and the surrounding area, particularly {but not exclusively} those who are members of the mining community. The trustees have referred to the guidance given by the Charity Commission on public benefit when reviewing the charity's aims and objectives and details of the activities that have taken place during the year can be found later in this report. Organisational Structure The trustees who served the charity during the year are shown on page 1. The charity is responsible for maintsining the premises and its contents and grounds in a suitable state of repair for use by those who live in the surrounding area. It raises income through various charitable a1Vities, the main one being the hiring out of its facilities to the general public, but a substantial amount of its income comes from its connected trading company, Birch Coppice Sports & Social Club Ltd, which pays an annLtal occupational licence fee in order to run its business from the charity's premises. In addition to this, the company also transfers any profits it makes to the charity under a gift aid agreement so the trustees work closely with Ihe company's directors to try and ensure the company is profitable, thus ensuring extra income for the charity. Trustee vacancies are advertised and interested parties are asked to apply in writing. Interviews will be held and suitable candidates are then notified to their nominating body being either CISWO, NUM or members. The Trustee Board is made up of equal numbers of each nominating body. Financial Review The charity had net income of£12,847 for the year (2023 £8,438), an increase of£4.409 on the previous year. A few years ago on 1 April 2010, the charity hived off the members, club trade, utilising the CISWO model advocated by the Charity Commission. Whilst this trading company continues to battle against extemal economic factofs, the Trustees acknowledge that without the receipt of the occupational licence of £5,200, the charity would have shown a smaller increase for the year so ongoing efforts are being made to improve this situation going fofward. Review of Activities The trustees of the club have over the past year continued to work with the bar directors and committee members keeping a dose eye on finances and making savings wherever possible, these areas are critical to the successful running of the centre. The club is the home of the local disabled swimming club who use the club for meetings and social events, we have a pigeon fanciers flying club open to all, there is also a show pigeon club with people showing birds from many parts of the County. A retired miners group would usually use the Club for dancing and entertainment on Wednesdays. The centre has a ladies darts team which play on Thursday evenings through the winter months, we have an indoor bowling club open to all and in the summer we now have five crown green bowling teams which again are open to all and continues to grow and are also the league headquarters of the Baddesley midweek bowling league. The centre is the home of the lo¢al marching band (Dynamic Vibe) who practice every week at the centre involving all age groups. Continued...
BIRCH COPPICE MINERS. SOCIAL WELFARE CENTRE REPORT OF THE TRUSTEES FOR THE PERIOD ENDED 31 MARCH 2024 CONTINUED Review of Activities Belgrave Sports & Social Club Football Team now use the football pit¢h and the Salutation fvAotor Cycle Club have made their base at the club where they have held a number of functions also bringing a boost lo the local shops with their weekend events. The trustees will continue to support the community at all times. Investment Pollcy The charity does not have an investmenl policy as such but the trustees have taken the sensible approach and placed the bulk of the charity liquid assets in interest bearing bank accounts. This then provides a small amount of extra income for the ¢harily in the form of interest but means that the monies are readily available as and when they are required. Reserves Pollcy It is the policy of the trustees to maintain unrestricted funds which are the free reserves of the charity, at a level to provide sufficient fund5 to cover anticipated adminislralion and support costs for a period of 12 months. Any additional reserves are held to provide a capital fund for repairs that will be required for the upkeep of the premises. Rlsk Management The trustees are aware of the operational and financial risks which the charity faces and regularly reviews those risks to miligate against any impact they may have on the charity. The major risks facing the charity are the continued success of the social clLtb Irom which it derives its main funding, the support of individuals and the community in using the facilities and the introduction of the younger generation to provide for the future. The trustees work closely with dire¢tors, committee and members to address these risks. Statement of Trustees. Responsibilities Law applicable to charities in England and Wales required the trustees to prepare financial statements for each financial year which give a true and fair view of the charity and of the incoming resources and application of resources of the charity for that period. In preparing those financial statements, the trustees are required to.. select suitable accounting policies and then apply them consistently., observe the methods and principles in the Charities SORP., make judgements and estimates that are reasonable and prudent., state whether applicable accounting standards have been followed subject to any material departures disclosed and explained in the financial statements., prepare the financial statements on the going concern basis unless It is inappropriate lo presume that the charity will continue in operation. The trustees are responsible for keeping accounting records which disclose with reasonable a¢¢uracy al any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011. They are also responsible for safeguarding the assets of the charity and hen for taking reasonable steps for the prevention and detection of fraud and other irregularities. 14F4TF.jEri Print Name Signed - Truslee Dale
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF 81RCH COPPICE MINERS. SOCIAL WELFARE CENTRE I report lo the truslees on my examinalion of the arxounts of ltte above named charity Iregislered number 5229211 for the period ended 31 March 2024, set out on pages 510 8. Res onsibilitles and basis of re ort As the charity trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (the Acll. I report in respect of my examination of the Trustees, accounts carried out under section 145 of the 2011 A and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5}(b) of the 2011 Act. Inde end nt Examiners Stat ment I have completed my examination. I confirm Ihal no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect.. {1) accounting records were nol kept in respect of the Charity as required by section 130 of the Act., or {2) the accounts do not accord with those records,. or (31 the accounts do not comply with the applicable requirements concerf7ing the form and content of accounts set out in the Charities (Accounts and Reports) Regulalior)$ 2008 other than any requirement that the accounts give a 'true and fair vievl which 15 not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in conrsection with the examination lo which attenlion should be drawn in thi5 report in order to enable a proper understanding of the accounts lo be reached. J Wallage FCA On behalf of CISWO (Trading) Limited The Old Rectory Rectory Drive Whiston Rotherham S60 4JG Date
BIRCH COPPICE MINERS SOCIAL WELFARE CENTRE STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2024 2024 2023 Income and Endowments NOTE Occupational Licence Subscriptions Room hire Pitch and grounds hire Donations Grants Sundry income 5,200 201 4,279 4,030 2,278 9,000 30 5,200 547 1,900 6,210 234 Total Income 25.016 14,091 enditure Direct Charitsble Ex enditure Rent. rates and water Insurance Granl Expenditure Depreciation 1,257 1,249 8.158 1,676 3,000 341 11,509 5,017 Mana ement and Administration Accounlancy 660 636 Total expenditure 12.169 5.653 Net movement in funds 12,847 8,438 Fund balances brought forward 89,733 81,295 Fund balances carried for•vard 102,580 89,733
BIRCH COPPICE MINERS SOCIAL WELFARE CENTRE BALANCE SHEET AS AT 31 MARCH 2024 NOTE 2024 2023 FIXED ASSETS Tangible fixed assets 47,071 47,916 CURRENT AS ETS Debtors and prepayments Cash at bank and in hand 57,427 919 42,693 414 58,346 43,107 LESS.. CURRENT LIABILITIES Creditors falling due wthin one year 12,837} 11,2901 Net Current Assets 55,509 41,817 TOTAL ASSETS LESS CURRENT LIABILITIES 102,580 89,733 TOTAL NET ASSETS 102,580 89,733 FUNDS Unrestricted Funds 102,580 89,733 Approved by the Trustees and signed on their behalf by.. Signed - Trustee Print Name Date
BIRCH COPPICE MINERS SOCIAL WELFARE CENTRE NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2024 1. ACC UNTING POLICIES (al Basi5 of preparatlon and assessment of going concern The financial slalements have been prepared under the historical cost convention unless othetwise slated in the relevant notes to these accounts. The financial slalemenls have been prepared in accordance with the Statement of Recommended Practice, Accounting and Reporting by Charities {FRS102) and the Financial Reporting Stsndard IFRS 1021 and Charities Act 2011. The trustees consider that there are no material uncertainties about the Trust's ability to continue as a going concern. The Iruslees have a reasonable expectation that the Trust has adequate reserves lo continue in operational existence for the foreseeable fulufe. Accordingly the trustees continue lo adopt the going concern basis in the Pfeparation of the accounts. (b) Income Recognition Income is recognised once the Charity has enlillement to the income, it is probable that the income will be received and the amount of income receivable can be measured reliably. Donations are recognised when they are received. (c) Expenditure recognltlon Liabilities are recognised as expenditure as soon as there is a legal or conslruclive obligation committing the charity to that expense, il is probable that settlement will be required and the amounl of the obligation can be measured reliably. All expenditure is accounted for on an accruals basis. Grants are recognised when they are approved and intention has been communicated lo the recipient. Idl Tangible Fixed Assets Depreciation has been calculated to write off the value of the fixed assets over their expected economic lives, with a full year's charge being applied in the year of acquisition. The rates applied are as follows.. Fixtures, fittings and equipment 15¥D per annum (reducing balance basis) Bar refurbishment 15 /0 per annum (reducing balance basis) Extensions to remises Bar Fixtures fittin sand ui Refurblsh- ment 2. TANGIBLE FIXED ASSETS Total Cost or Valuation Al 1 April 2023 Additions 45,984 44.555 60,242 150,781 At 31 March 2024 45,984 44,555 60,242 150,781 Accumul ted De reciation At 1 April 2023 Charge for the year At 31 March 2024 44,167 58 58,698 787 102,865 845 44,225 59,485 103,710 Net Book Value Al 31 March 2024 45,984 330 757 47,071 At 31 March 2023 45,984 388 1,544 47,916
BIRCH COPPICE MINERS SOCIAL WELFARE CENTRE NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2024 CONTINUED 2024 2023 3. DEBTORS AND PREPAYMENTS Prepayments Amount due from Birch Coppice Sports and Social Club Ltd 468 56,959 42,693 57.427 42,693 4. CREDITOR FALLING DUE WITHIN ONE YEAR Purchase Ledger Accruals 2,140 697 620 670 2,837 1,290