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2022-03-31-accounts

BIRMINGHAM (SHERBOURNE) UNIT 41 OF THE SEA CADET CORPS TRUSTEES’ ANNUAL REPORT AND FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 MARCH 2022

REGISTERED CHARITY NUMBER: 522889

Contents Page
Report of the Trustees 1-4
Legal and Administrative Information 5
Acknowledgements 6
Report of the Independent Examiner 7
Receipts and Payment Accounts 8
Statement of Assets and Liabilities 9
Notes to the Accounts 10-11

REPORT OF THE TRUSTEES OF BIRMINGHAM (SHERBOURNE) UNIT 41 OF THE SEA CADET CORPS

The Charity Trustees present their report together with the financial statements of the charity for the year ended 31st March 2022. The financial statements comply with both the Charity’s Constitution and the Charities Act 2011.

Aim of the Sea Cadet Corps

The aim of the Sea Cadets Corps is to give young people the best possible head start in life, through nautical adventure and fun

Charitable Purpose

The charitable purpose of the Unit is to promote the development of young people in achieving their physical, intellectual and social potential as individuals and as responsible citizens. This is achieved by the provision of education and leisure time activities using a nautical theme, based on the traditions of the Royal Navy and in accordance with the principles, ethos and practices of the Marine Society & Sea Cadets (MSSC).

In furtherance of the Purpose, the Unit offers young people a structured environment in which to develop; provides access to education and training including sailing, rowing, windsurfing, paddle sports, power boating, seamanship, navigation, marine engineering, cooking, music, first aid, drill, piping, and public services; it provides opportunities for young people to obtain a range of qualifications and a wide range of opportunities for community involvement.

Public Benefit

The trustees continue to give regard to the Charity Commission’s general guidance on public benefit ‘Charities and Public Benefit’ provided by the Unit in relation to the charitable purpose of the Sea Cadets movement as set out in the activities and achievements as outlined in this report.

To achieve its aim the Unit encourages recruitment of young people from all backgrounds and abilities including where possible, and within the realms of Health and Safety, those with disabilities and develops their skills and abilities by:

Based in an area of high deprivation, Birmingham Sherbourne recruits from amongst the top 10% most deprived constituencies in England and the top 5% in Birmingham with over 40% of our young people presenting with either learning or behavioural disabilities.

Page 1

Organisational Achievements and Performance

Chairs Report – Paul Cashmore

UMT received notice in May 2022 that Jon Clarke would be stepping down from his role as Chair due to work commitments, he confirmed he would continue to play an active role within the Unit Management Team. UMT would like to thank Jon for his success and achievements during his time as Chair.

The Board of Trustees has again been successful in securing capital grants during 2021/2022 Details of our supporters is acknowledged in the financial statements.

Commanding Officers Report – S/Lt (SCC) Rebekah Handley RNR

All Sea Cadet Units are subject to rigorous annual review of our training, management, safety and efficiency. Based on this review, Birmingham Sherbourne unfortunately lost the Burgee award for 2021 and instead received a Pennant award, this award is the one below a Burgee which is the highest award a Sea Cadet unit can receive in recognition of the achievements and hard work of the young people and adult volunteers who support them. Regardless of the fact the unit lost the Burgee award this year, we have all come together to achieve the standards required to gain the award back and I am extremely proud of the staff and cadets for their efforts since losing the award.

The past 12 months since the last AGM have seen the unit continue to grow with both adult and cadet numbers which allows us to offer our cadets a broader range of activities both on and off the water. We have built up stronger relationships with units from around the district whilst also becoming a central venue for both district, area and national events. The unit has officially now gained the use of an MOD powerboat and is able to use it during various parts of the year which means we do not need to rely on the use of Bartley Green Sailing Club’s powerboats.

Achievements April 2021 - March 2022

Over the last year our young people have achieved much against a difficult backdrop.

It will take time to rebuild post covid to the Units former stature, however even with reduced numbers we continue to move forward.

A number of specialisations and proficiencies have been undertaken and cadets continue to work through the CTP to gain promotions.

We have our first Petty Officer Cadet for some considerable time. Whilst Cadet Owen was promoted to leading cadet within the year, she has now gone on to gain her Petty Officers rate this July.

Page 2

The cadets have supported District and Area competitions as we have come out of lockdown, participated in a number of joint waterbourne events with other units and attended Remembrance Sunday and Trafalgar day parades.

Plans for 2022/2023

The charity continues to work to secure funding to realise a number of projects, these include

Finance Review

Opening Balance of all accounts = £9,937 Closing Balance of all accounts = £12,094

Funding for this year has come from numerous sources. This has enabled us to fully finish the Galley refurbishment ready for use by third parties, purchase a powerboat and invest in training materials for our cadets for when training is based on the unit premises. Fundraising will continue to be a major focus this coming year especially with the ongoing cost of living crisis that has hit the UK.

Reserves Policy

The trustees continue to review the charity’s requirements for reserves in light of the main risk to the organisation, that being a reduction of income. The trustees have established a policy whereby the reserves in total that are not invested in tangible fixed assets held by the Unit, should be up to the equivalent to 6 months overhead costs of the charity.

The level of these reserves has been determined by the need to meet the working capital requirements of the charity and also for the charity to carry out all of its legal obligations.

At the end of March 2022, the total of the charity’s reserves stood at £12,094 of which £9,401 was unrestricted and £2,693 restricted.

The financial strategy of the trustees continues to be that of building the reserves which will be achieved by continually reviewing overheads, exploring additional means of income and further fundraising. The trustees will continue to take all necessary actions with regard to the prevailing economic climate.

Page 3

Structure, Governance and Management

Units of the SCC are formed solely by volunteers in local communities. Each Unit is a selfsupporting youth organisation and an independent charity with a central support management and training structure provided primarily by the Marine Society and Sea Cadets (MSSC). The unit becomes a part of the SCC by virtue of its’ affiliation to the MSSC, the parent body of the SCC. In accepting this affiliation, the unit undertakes to comply with all regulations issued by, or on behalf of, the MSSC Council.

The Unit was formed as an unincorporated charity on 3[rd] November 1942 and is governed by a constitution approved by the Charity Commission of England and Wales. A revised constitution issued by the Marine Society and Sea Cadets was ratified by the Board of Trustees between meetings in December 2017 in order to meet the deadline of 31[st] December 2017

Recruitment and Appointment of the Trustees

Trustees serve and are re-elected on an annual basis. A minimum of 4 office holders: Chair, Secretary, Treasurer and Commanding Officer. UMT office holders are elected at the first meeting following the Annual General Meeting (AGM). UMT members are elected from the membership of the Sea Cadets Unit which is drawn loosely as being those with an interest in the unit. The constitution lays down specific controls for UMT membership and will be observed for all future recruitment.

In the event of a vacancy arising during the year (known as a casual vacancy), the trustees have the power to appoint new trustees. A trustee will serve until the date of the next AGM, after which the post will be filled by election.

The trustees are represented by a wide range of individuals from various aspects of the community. Trustees have the power to appoint additional trustees to act jointly with them for all purposes. A trustee whose term of office has expired can be appointed for a further term of office.

Responsibilities of the Trustees

The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charity (Accounts Reports) Regulations 2008.They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Approved by the trustees and signed on its behalf on 15[th] November 2022

Paul Cashmore, Chair of the Board of Trustees

Page 4

Legal and Administrative Information

Charity Details:

Charity Name: Birmingham (Sherbourne) Unit 41 of the Sea Cadets Corps Charity Status: Unincorporated Registered Charity Number: 522889

Registered Office and Operational Address: 1667 Pershore Road Stirchley Birmingham B30 3DR Telephone Number: 0121 486 1773 Trustees: Chair: Mr Jonathon Clarke (stepped down 8[th] May 2022) Mr Paul Cashmore (appointed 8[th] May 2022) Treasurer: Mrs Ceri Owen Trustees: Mr Jonathon Clarke (appointed 8[th] May 2022) Miss Lacie Black (stepped down 9[th] Jan 2022) Mrs Pat Thomas (stepped down 6[th] Mar 2022) Mr Ken Thomas (stepped down 6[th] Mar 2022) Secretary: Mrs Anita Ward President: Mr Steve McCabe Holding (Custodian) Trustees: The Marine Society & Sea Cadets (MSSC) Independent Examiner: Bev Richardson M.A.A.T. Charity AID Accountancy Services Woodland Lodge, Dunston Business Village Stafford Road, Dunston Staffordshire ST18 9AB Bank: Lloyds Bank 789 Bristol Road South Northfield Birmingham B31 2NP

Page 5

Acknowledgements

Birmingham (Sherbourne) Unit 41 Sea Cadets Corps would like to publicly acknowledge and thank the following organisations and donors for their financial support during 2021/2022.

No final report would be complete without acknowledging the efforts and dedicated service of the adult volunteers who make the unit a success.

For any Sea Cadet Unit to succeed it is fully reliant on its teams to work together. Our uniformed and civilian instructors, management team and unit assistants all have one common aim, that of delivering the best experience for our young people.

In this modern age, time is a precious commodity and like with all teachers and trainers there is a lot goes on behind the scenes, outside of parade times and over weekends that is not observed but makes the difference.

Thank you for your commitment and continued support.

Page 6

INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF

BIRMINGHAM (SHERBOURNE) UNIT 41 OF THE SEA CADET CORPS.

I report on the financial statements of Birmingham (Sherbourne) Unit 41 of the Sea Cadets Corps for the year ended 31[st] March 2022 which are set out on pages 8 to 11

Responsibilities and basis of report

As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”)

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

Independent examiner’s statement

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Bev Richardson M.A.A.T.

Date: 15[th] November 2022

On Behalf of Charity AID Accountancy Services

Woodland Lodge Dunston Business Village Stafford Road Dunston Staffordshire ST18 9AB

Page 7

BIRMINGHAM (SHERBOURNE) UNIT 41 OF THE SEA CADET CORPS.

Receipts and Payments Account for the period 1[st] April 2021 – 31[st] March 2022

Note
RECEIPTS
Donations
1
Charitable Activities
2
Fundraising
3
Investments
4
Sales
5
Other Receipts
6
TOTAL RECEIPTS
PAYMENTS
Raising Funds
7
Charitable Activities
8
Overhead Costs
9
Maintenance Costs
10
Other Costs
11
Governance Costs
12
TOTAL PAYMENTS
ASSETS & INVESTMENTS
Fixed Assets & Investment
13
TOTAL PAYMENTS
Net incoming resources

Transfer between funds

Cash funds from last year

TOTAL CASH FUNDS		 Unrestricted
Restricted
2022
2021
£
£
£
£
10,967
11,132
22,099
34,191
3,932
0
3,932
3,829
1,417
0
1,417
62
278
0
278
0
1,830
0
1,830
1,083
829
0
829
0
19,253
11,132
30,385
39,165
1,234
0
1,234
3,300
902
5,736
6,637
2,604
8,589
3,198
11,787
9,798
5,999
2,121
8,120
21,341
100
0
100
3
350
0
350
350
17,174
11,054
28,228
37,396
0
0
0
0
0
0
0
0
17,174
11,054
28,228
37,396
2,079
78
2,157
1,769
0
0
0
0
7,322
2,615
9,937
8,168
9,401
2,693
12,094
9,937

Page 8

BIRMINGHAM (SHERBOURNE) UNIT 41 OF THE SEA CADET CORPS.

Statement of Assets and Liabilities as at 31st March 2022

ASSETS AND LIABILITIES


CASH FUNDS
Business Account
Treasurers Account 1
Treasurers Account 2
Petty Cash Account


OTHER MONETARY ASSETS

INVESTMENT ASSETS
ASSETS RETAINED FOR THE
CHARITY'S OWN USE
Land and Buildings
Waterborne
Vehicles
Computers
Band
Other Equipment
LIABILITIES
Independent Examination		 Unrestricted
Restricted
£
£
5,855
0
1,211
2,693
2,191
0
144
0		 2022
Total
£
5,855
3,904
2,191
144
9,401
2,693		 12,094
0
0
0
0		 0
0
Current
Value
0
36,298
3,113
6,674
6,075
0
52,160
350

The financial statements were approved by the Board of Trustees on 15[th] November 2022 and were signed on its behalf by

Mr Paul Cashmore, Chair

Mrs Ceri Owen, Treasurer

Signature: …………...……...………………...

Signature: …………...……...………...…...

Page 9

BIRMINGHAM (SHERBOURNE) UNIT 41 OF THE SEA CADET CORPS.

Notes to the Accounts

1
Donations
MSSC Annual Fund/Grant
Other Grants
Ward Room
Other Donations


2
Charitable Activities
Cadet Contributions
MSSC Refunds
Competition Receipts
Course Fees
Other Charitable Activities


3
Fundraising
Fundraising
Special Events
Property Rental


4
Investment
Interest


5
Sales
Sale of Fixed Assets
Sale of Cadet Victualing
Sale of Goods


6
Other Receipts
Sundry Receipts


7
Raising Funds
Fundraising (victualing)
Fundraising (other)
Special Events
 Unrestricted
Restricted
2022
2021
£
£
£
£
0
1,132
1,132
200
2,667
0
2,667
33,943
225
0
225
0
8,075
10,000
18,075
48
10,967
11,132
22,099
34,191
2,946
0
2,946
2,320
0
0
0
0
120
0
120
0
866
0
866
1,149
0
0
0
360
3,932
0
3,932
3,829
5
0
5
62
0
0
0
0
1,412
0
1,412
0
1,417
0
1,417
62
278
0
278
0
278
0
278
0
0
0
0
0
1,770
0
1,770
1,083
60
0
60
0
1,830
0
1,830
1,083
829
0
829
0
829
0
829
0
626
0
626
3,300
0
0
0
0
608
0
608
0
1,234
0
1,234
3,300

Page 10

BIRMINGHAM (SHERBOURNE) UNIT 41 OF THE SEA CADET CORPS

Notes to the Accounts continued

Unrestricted Restricted 2022 2021
£ £ £ £
8 Direct Charitable Activities
Competitions 0 0 0 0
Travel & Fuel 454 139 593 66
Catering 272 0 272 35
Training & Courses 0 972 972 2,503
Training Materials 0 4,625 4,625 0
PPE & Branded Clothes 176 0 176 0
902 5,736 6,637 2,604

9		 Overheads
Rent & Council Tax 162 0 162 68
Heat, Light & Water 3,741 0 3,741 3,597
Telephone & Broadband 951 0 951 867
Postage, Printing & Stationery 194 0 194 16
IT Consumables 200 0 200 0
Insurance 2,406 0 2,406 2253
Certification 419 0 419 0
Alarm Monitoring 105 0 105 0
Unit Health & Hygiene 410 0 410 0
Equipment 0 3,198 3,198 0
Materials & Cleaning Products 2 0 2 2,997
8,589 3,198 11,787 9,798

10		 Other costs & Maintenance
Building & Grounds 4,107 0 4,107 21,238
Waterborne 0 1,563 1,563 0
Vehicles 1,304 0 1,304 103
Computers 588 558 1,146 0
5,999 2,121 8,120 21,341

11		 Other Costs
Sundry Costs 100 0 100 3
100 0 100 3

12		 Governance Costs
Audit & Accounts Preparation 350 0 350 350
Professional Advice 0 0 0 0
350 0 350 350

13		 Assets & Investments
Fixed Assets 0 0 0 0
0 0 0 0

Page 11