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2021-03-31-accounts

BIRMINGHAM (SHERBOURNE) UNIT 41 OF THE SEA CADET CORPS TRUSTEES’ ANNUAL REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021

REGISTERED CHARITY NUMBER: 522889

Contents Page
Report of the Trustees 1-5
Acknowledgements 6
Legal and Administrative Information 7
Report of the Independent Examiner 8
Receipts and Payment Accounts 9
Statement of Assets and Liabilities 10
Notes to the Accounts 11-12

REPORT OF THE TRUSTEES OF BIRMINGHAM (SHERBOURNE) UNIT 41 OF THE SEA CADET CORPS

The Charity Trustees present their report together with the financial statements of the charity for the year ended 31st March 2021. The financial statements comply with both the Charity’s Constitution and the Charities Act 2011.

Aim of the Sea Cadet Corps

The aim of the Sea Cadets Corps is to give young people the best possible head start in life, through nautical adventure and fun

Charitable Purpose

The charitable purpose of the Unit is to promote the development of young people in achieving their physical, intellectual and social potential as individuals and as responsible citizens. This is achieved by the provision of education and leisure time activities using a nautical theme, based on the traditions of the Royal Navy and in accordance with the principles, ethos and practices of the Marine Society & Sea Cadets (MSSC).

In furtherance of the Purpose, the Unit offers young people a structured environment in which to develop; provides access to education and training including sailing, rowing, windsurfing, paddle sports, power boating, seamanship, navigation, marine engineering, cooking, music, first aid, drill, piping, and public services; it provides opportunities for young people to obtain a range of qualifications and a wide range of opportunities for community involvement.

Public Benefit

The trustees continue to give regard to the Charity Commission’s general guidance on public benefit ‘Charities and Public Benefit’ provided by the Unit in relation to the charitable purpose of the Sea Cadets movement as set out in the activities and achievements as outlined in this report.

To achieve its aim the Unit encourages recruitment of young people from all backgrounds and abilities including where possible, and within the realms of Health and Safety, those with disabilities and develops their skills and abilities by:

Based in an area of high deprivation, Birmingham Sherbourne recruits from amongst the top 10% most deprived constituencies in England and the top 5% in Birmingham with over 40% of our young people presenting with either learning or behavioural disabilities.

Page 1

Organisational Achievements and Performance

Chairs Report – Jonathon Clarke

The Board of Trustees has again been successful in securing capital grants during 2020/2021. Details of our supporters is acknowledged in the financial statements.

The UMT would like to go on record for thanking CPO Rawlinson for his time in command of the unit while we looked for a replacement. In March 2021 the UMT appointed CPO Hadley a long time serving cadet and then member of staff to the position of OIC.

In what was a difficult year I would like to thank everyone for all their hard work and the support of the parents that continued to support the unit during the lockdown period.

Commanding Officers Report – CPO Dave Rawlinson SCC/ CPO Rebekah Handley SCC

All Sea Cadet Units are subject to rigorous annual review of our training, management, safety and efficiency. Based on this review, Birmingham Sherbourne once again received a Burgee in November 2020, a maritime distinguishing flag and the highest award a Sea Cadet unit can receive in recognition of the achievements and hard work of the young people and adult volunteers who support them.

In the 15 months that Covid-19 has continued to disrupt our lives, our unit has not yielded to the stresses which this pandemic has imposed on others. The unit has continued to maintain a healthy amount of cadets and staff despite the situation, we have continued to grow and develop our young peoples’ experiences by continuing to offer the same activities albeit with some additional regulations.

Since returned to face to face training our cadets have thrown themselves back into the full cadet experience and are continuing to achieve and reach the highest standards associated with the Sea Cadets.

Achievements April 2020 - March 2021

Over the last year our young people have collectively achieved:

Page 2

Plans for 2021/2022

Finance Review

With an opening Balance of £8,168 and a closing balance of £9 937, the charity closed the year with a surplus of £1,769.

Income received has increased dramatically this year from £17,694 to £39,165. This was mainly due to the generosity of Birmingham City Council who donated £21,805 and The National Lottery who donated £10,000. This funding was used to refurbish the main Galley, which will enable us to hire the building out to the local community.

A grant of £1,638 form the Sports Lottery was awarded towards some of the core costs incurred by the charity during the first few months of the pandemic. As a result of changes we were able to make de to the increased income, our costs also increased during this year from £20,425 to £37,396.

As we move forward, into what may still be uncertain times, fundraising will continue to be a focus again for the next financial year.

Reserves Policy

The trustees continue to review the charity’s requirements for reserves in light of the main risk to the organisation, that being a reduction of income. The trustees have established a policy whereby the reserves in total that are not invested in tangible fixed

Page 3

assets held by the Unit, should be up to the equivalent to 6 months overhead costs of the charity.

The level of these reserves has been determined by the need to meet the working capital requirements of the charity and also for the charity to carry out all of its legal obligations.

At the end of March 2021, the total of the charity’s reserves stood at £9,937 of which £7,322 was unrestricted and £2,615 restricted.

The financial strategy of the trustees continues to be that of building the reserves which will be achieved by continually reviewing overheads, exploring additional means of income and further fundraising. The trustees will continue to take all necessary actions with regard to the prevailing economic climate.

Covid-19

As the outbreak of Covid-19 hit the UK in March 2020 the future of the unit was looking fairly bleak. Our main priority was to ensure the unit stayed open for when the date was announced that we could return to parading. Our Chairman, Jon Clarke with the help of the trustees has been working tirelessly to raise much needed funds to ensure we were able to reopen when government guidelines allowed.

To help our cadets an online training programme was set up by PO Joseph Nelson SCC to ensure our cadets were still involved with the corps and could work towards achieving the required modules needed for advancement within the unit. Unfortunately nothing could be done about their waterbourne qualifications and the chance to take part in competitions and activities due to Covid restrictions.

To help our parents during the unprecedented times, all were offered the choice to cancel regulating bank payments. All course funds were also refunded to parents as soon as the funds were made available to the unit.

As of April 2021 the unit was able to reopen to cadets following all government guidelines. We are aiming to get all cadets ranks advanced as soon as possible and ensure they get as many waterbourne qualifications within the boating season.

Structure, Governance and Management

Units of the SCC are formed solely by volunteers in local communities. Each Unit is a self-supporting youth organisation and an independent charity with a central support management and training structure provided primarily by the Marine Society and Sea Cadets (MSSC). The unit becomes a part of the SCC by virtue of its’ affiliation to the MSSC, the parent body of the SCC. In accepting this affiliation, the unit undertakes to comply with all regulations issued by, or on behalf of, the MSSC Council.

The Unit was formed as an unincorporated charity on 3[rd] November 1942 and is governed by a constitution approved by the Charity Commission of England and Wales. A revised constitution issued by the Marine Society and Sea Cadets was ratified by the Board of Trustees between meetings in December 2017 in order to meet the deadline of 31[st] December 2017.

Page 4

Recruitment and Appointment of the Trustees

Trustees serve and are re-elected on an annual basis. A minimum of 4 office holders: Chair, Secretary, Treasurer and Commanding Officer. UMT office holders are elected at the first meeting following the Annual General Meeting (AGM). UMT members are elected from the membership of the Sea Cadets Unit which is drawn loosely as being those with an interest in the unit. The constitution lays down specific controls for UMT membership and will be observed for all future recruitment.

In the event of a vacancy arising during the year (known as a casual vacancy), the trustees have the power to appoint new trustees. A trustee will serve until the date of the next AGM, after which the post will be filled by election.

The trustees are represented by a wide range of individuals from various aspects of the community. Trustees have the power to appoint additional trustees to act jointly with them for all purposes. A trustee whose term of office has expired can be appointed for a further term of office.

Responsibilities of the Trustees

The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charity (Accounts Reports) Regulations 2008.They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Approved by the trustees and signed on its behalf on 09[th] September 2021

Jonathon Clarke, Chair of the Board of Trustees

Page 5

Acknowledgements

Birmingham (Sherbourne) Unit 41 Sea Cadets Corps would like to publicly acknowledge and thank the following organisations and donors for their financial support during 2020/2021

No final report would be complete without acknowledging the efforts and dedicated service of the adult volunteers who make the unit a success. For any Sea Cadet Unit to succeed it is fully reliant on its teams to work together. Our uniformed and civilian instructors, management team and unit assistants all have one common aim, that of delivering the best experience for our young people.

In this modern age, time is a precious commodity and like with all teachers and trainers there is a lot goes on behind the scenes, outside of parade times and over weekends that is not observed but makes the difference.

Thank you for your commitment and continued support.

Page 6

Legal and Administrative Information

Charity Details:

Charity Name: Birmingham (Sherbourne) Unit 41 of the Sea Cadets Corps Charity Status: Unincorporated

Registered Charity Number: 522889

Registered Office and Operational Address: 1667 Pershore Road Stirchley Birmingham B30 3DR Telephone Number: 0121 486 1773

Trustees:

Chair: Mr Robert Storey – Stepped down November 2020 Mr Jonathon Clarke – Appointed November 2020 Vice Chair: Mr Jonathan Clarke -Stepped down November 2020 Treasurer\; Mrs Ceri Owen Trustees: Mr Paul Cashmore Miss Lacie Black Secretary: Mr John Storey – Stepped down November 2020 Mrs Anita Ward – Appointed November 2020

President: Mr Steve McCabe

Holding (Custodian) Trustees: The Marine Society & Sea Cadets (MSSC)

Independent Examiner: Bev Richardson M.A.A.T. Charity AID Accountancy Services Woodland Lodge, Dunston Business Village Stafford Road, Dunston Staffordshire ST18 9AB Bank: Lloyds Bank 789 Bristol Road South Northfield Birmingham B31 2NP

Page 7

INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF

BIRMINGHAM (SHERBOURNE) UNIT 41 OF THE SEA CADET CORPS.

I report on the financial statements of Birmingham (Sherbourne) Unit 41 of the Sea Cadets Corps for the year ended 31[st] March 2021 which are set out on pages 9 to 12

Responsibilities and basis of report

As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”)

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

Independent examiner’s statement

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Bev Richardson M.A.A.T.

Date: 09[th] September 2021

On Behalf of Charity AID Accountancy Services

Woodland Lodge Dunston Business Village Stafford Road Dunston Staffordshire ST18 9AB

Page 8

BIRMINGHAM (SHERBOURNE) UNIT 41 OF THE SEA CADET CORPS.

Receipts and Payments Account for the period 1[st] April 2020 – 31[st] March 2021

Note
RECEIPTS
Donations
1
Charitable Activities
2
Fundraising
3
Investments
4
Sales
5
TOTAL RECEIPTS

PAYMENTS
Raising Funds
6
Direct Charitable
Activities
7
Overhead Costs
8
Maintenance Costs
9
Other Costs
10
Governance Costs
11


ASSETS & INVESTMENTS
Fixed Assets
12
Investment


TOTAL PAYMENTS

Net incoming
resources

Transfer between
funds

Cash funds from last
year

TOTAL CASH FUNDS		 Unrestricted
Restricted
2021
2020
£
£
£
£
22,353
11,838
34,191
1,741
3,829
0
3,829
13,030
62
0
62
861
0
0
0
2
1,083
0
1,083
2,060
27,327
11,838
39,165
17,694
3,300
0
3,300
1,319
2,604
0
2,604
7,215
8,160
1,638
9,798
10,034
11,341
10,000
21,341
1,189
3
0
3
318
350
0
350
350
25,758
11,638
37,396
20,425
0
0
0
3,190
0
0
0
0
0
0
0
3,190
25,758
11,638
37,396
23,615
1,569
200
1,769
(5,921)
0
0
0
0
5,753
2,415
8,168
14,089
7,322
2,615
9,937
8,168

Page 9

BIRMINGHAM (SHERBOURNE) UNIT 41 OF THE SEA CADET CORPS.

Statement of Assets and Liabilities as at 31st March 2021

ASSETS AND LIABILITIES

CASH FUNDS
Business Account
Treasurers Account 1
Treasurers Account 2
Petty Cash


OTHER MONETARY
ASSETS

INVESTMENT
ASSETS

ASSETS RETAINED FOR
THE CHARITY'S OWN USE
Land and Buildings
Waterborne
Vehicles
Computers
Band
Other Equipment
LIABILITIES
Independent Examination		 Unrestricted
Restricted
£
£
0
1,700
3,788
0
3,458
915
76
0		 2021
2020
Total
Total
£
£
1,700
1,699
3,788
3,737
4,373
2,667
76
65
7,322
2,615
0
0
0
0		 9,937
8,168
0
0
0
0
Current
Value
0
40,331
3,459
7,416
6,750
0
57,956
350

The financial statements were approved by the Board of Trustees on 09[th] September 2021 and were signed on its behalf by

Mr Jonathon Clarke, Chair

Mrs Ceri Owen, Treasurer

Signature: …………...……...…………...

Signature: …………..…...……………...

Page 10

BIRMINGHAM (SHERBOURNE) UNIT 41 OF THE SEA CADET CORPS.

Notes to the Accounts

1
Donations
MSSC Annual
Fund/Grant
Other Grants
Other Donations


2
Charitable Activities
Cadet Contribution
MSCC Refunds
Competition Receipts
Course Fees
Sundry
Other Revenue Receipts

3
Fundraising
Fundraising
Special Events

4
Investments
Bank Deposit Interest

5
Sales
Sale of Fixed Assets
Sea Cadet Victualing

6
Raising Funds
Fundraising (victualing)
Fundraising (other)
Special Events
 Unrestricted Restricted
2021
2020
£
£
£
£
0
200
200
0
22,305
11,638
33,943
0
48
0
48
1,741
22,353
11,838
34,191
1,741
2,320
0
2,320
6,137
0
0
0
2,468
0
0
0
0
1,149
0
1,149
4,095
0
0
0
329
360
0
360
0
3,829
0
3,829
13,030
62
0
62
636
0
0
0
225
62
0
62
861
0
0
0
2
0
0
0
2
0
0
0
0
1,083
0
1,083
2,060
1,083
0
1,083
2,060
3,300
0
3,300
1,211
0
0
0
96
0
0
0
12
3,300
0
3,300
1,319

Page 11

BIRMINGHAM (SHERBOURNE) UNIT 41 OF THE SEA CADET CORPS

Notes to the Accounts continued

7
Direct Charitable
Activities
Competitions
Travel & Fuel
Catering
Training & Courses
8
Overheads
Rent & Council Tax
Heat, Light & Water
Telephone/Broadband
Postage, Printing &
Stationery
Insurance
Materials / Cleaning
Products

9
Maintenance Costs
Buildings & Grounds
Waterborne
Vehicles
Computers
Other Equipment
10 Other Costs
Equipment
Sundry Costs
11 Governance Costs
Independent Examination
Accounts Preparation
Legal Advice

12 Assets & Investments
Fixed Assets		 Unrestricted Restricted
2021
2020
£
£
£
£
0
0
0
129
66
0
66
1,587
35
0
35
591
2,503
0
2,503
2,286
2,604
0
2,604
4,593
68
0
68
611
1,959
1,638
3,597
3,092
867
0
867
800
16
0
16
88
2,253
0
2,253
2,267
2,997
0
2,997
429
8,160
1,638
9,798
7,287
11,238
10,000
21,238
13,585
0
0
0
1,860
103
0
103
2,459
0
0
0
313
0
0
0
0
11,341
10,000
21,341
18,217
3
0
3
517
0
0
0
746
3
0
3
1,263
350
0
350
350
0
0
0
0
0
0
0
0
350
0
350
350
0
0
0
5,917
0
0
0
5,917

Page 12