# **TRUSTEES ANNUAL REPORT & ACCOUNTS FOR 2020-2021** **Birmingham Stirling (Unit 39) of the Sea Cadet Corps Pithall Lane, Shard End, Birmingham, B34 7PT** **Email:** chair.stirling@hotmail.com **Web:** https://www.sea-cadets.org/birminghamstirling **Facebook:** https://www.facebook.com/BirminghamStirling Charity registered in England and Wales. Number 522887 **TRUSTEES' ANNUAL REPORT FOR THE PERIOD 1ST APRIL 2020 – 31ST MARCH 2021** ## **REFERENCE AND ADMINISTRATION DETAILS** **Charity Name** Birmingham Stirling (Unit 39) of the Sea Cadet Corps **Other names charity is known by** T.S. Stirling **Registered charity number** 522887 **Charity's principal address** Pithall Lane, Birmingham, B34 7PT ## **OUR TEAM** ## **TRUSTEES** Mrs Jennifer Harrison BEM Chairman Mr Oliver Chambers MBE Commanding Officer Miss Janine Garfield Secretary Mrs Carol Tiley MBE Treasurer Mr Ricky Towner Health & Safety Representative & Vice Chairman ## **NAMES AND ADDRESSES OF ADVISERS** ## **Bankers** Lloyds Bank Plc Coleshill Birmingham 121 High Street Coleshill Birmingham B46 3BS ## **Marine Society & Sea Cadets** 202 Lambeth Road Lambeth London SE1 7JW ## **Independent Examiner** Cecile Hunt FMAAT Guiding Businesses to Success 45 Allaston Road Lydney Gloucestershire GL15 5SS **STRUCTURE, GOVERNANCE AND MANAGEMENT** ## **Type of Governing Document** Constitution **How the charity is constituted** Registered Charity **Trustee selection methods** Trustees are elected annually at the Annual General Meeting. The Trustees are actively involved in the day-to-day running of the organisation. ## **OUR AIM** To give young people the best possible head start in life through nautical adventure and fun based on the customs and traditions of the Royal Navy. ## **HOW** We are passionate about investing in all young people. We offer a unique mix of activities and experiences, delivered locally, regionally, nationally and off shore, which improve life chances at school, in work and for the community. Our trained and experienced volunteers and staff support and deliver learning through nautical adventure and challenge, with the customs and traditions of the Royal Navy at the core. Through this we create a sense of belonging and identity where young people flourish, gaining confidence, skills for life, values and qualifications, which help them seize a better future. ## **SEA CADET VALUES** **Respect** To appreciate and be considerate to others **Loyalty** To be faithful to all who invest in me **Self-discipline** To do what I must **Commitment** To do what I say I will **Honesty & integrity** To tell the truth and be a good person **Courage** To do what we feel is right ## **SEA CADET LIFE SKILLS** Teamwork Leadership Communication Motivation Self-Confidence Citizenship ## **Risk policy** The current trustees have examined the major strategic, business and operational risks which the charity faces and confirm that systems have now been established to enable regular reports to be produced so that the necessary steps can be taken to lessen these risks. We continue to implement appropriate risk assessments to ensure that the safety of the team is understood, we regularly keep informed of the latest Government Guidance and look to further develop a different way of delivery to ensure we remain connected and present within our local community. ## **Policies and procedures adopted for the induction and training of trustees** The recruitment process is the start of a volunteer’s journey with Sea Cadets, including Trustees. It includes an initial interview conducted at the charities premises but officially begins at the point that an adult Westminster record (Management Database) is created. New volunteers should complete an application form, disclosure application, and complete three Sea Cadet e-learning modules within the first two months of their Westminster record being created. These being, Safeguarding, Health & Safety and Responsible for Information (Data Protection). At this stage the new volunteer can only attend Sea Cadet premises as a supervised guest for the purposes of completing their enrolment. Their application is approved by the Marine Society and Sea Cadets (MSSC) Volunteer Support Team, and their disclosure submitted for external processing. Enrolments will be cancelled by Volunteer Support where any element of the initial enrolment process is not completed within two months of the Westminster record being created. Units must provide two reference forms to Volunteer Support no later than one month after the disclosure clears (unless the volunteer is applying for a Unit Management Team position (Trustee) where they must complete a trustee declaration. The new volunteer must wait for their disclosure and references (if required) to be cleared by Volunteer Support before they can book onto an Induction Day course. Once cleared by Volunteer Support they receive an email confirming that their disclosure has cleared, and asking them to book onto an Induction Day, this includes a face to face safeguarding session, information about the roles of sea cadets and its history and details of the structure of the organisation, an overview of here to find policies and procedures applicable to their role. The new volunteer can now attend Sea Cadet activities unsupervised. New volunteers who do not attend the Induction Day within six months of their disclosure clearing will have their membership of Sea Cadets cancelled. ## **OBJECTIVES AND ACTIVITIES** Our vision and objectives remain as always to ensure our cadets are equipped with the means to achieve the high standards and personal attributes necessary to succeed in their future endeavors whilst learning new skills and always having fun! Our organisation works hard to give young people the best possible head start in life through nautical adventure and fun, based on the customs of the Royal Navy. Our objectives are to provide young people aged between the ages of 10 and 18, and who are predominantly drawn from inner city wards of Birmingham, opportunities that promote the Sea Cadet Values whilst developing valuable life skills that improve our young people’s life chances. We do this through a combination and variety of activities of outdoor and adventure, team building, waterborne and self-learning-based activities, such as Duke of Edinburgh, NVQ Public Services and other nationally recognised waterborne qualifications. ## **ACHIEVEMENTS AND PERFORMANCE** In November 2020, supported by the MSSC, Birmingham Stirling completely changed the Unit Management Structure of Birmingham Stirling. 5 experienced Trustees now govern the charity and are constantly looking at ways in which we can bring Birmingham Stirling back to its rightful place of being a well-managed and trusted organisation for young people in the local community. The Trustees continue to give due regard to the public benefit provided by the Unit in relation to the charitable purpose of the Sea Cadet movement as set out in the activities and achievements as outlined above. The aim is to promote the development of young people in achieving their physical, intellectual and social potential as individuals and responsible citizens in a safe environment. In order to achieve this the Unit takes young people from all backgrounds, including where possible those with disabilities and develops their skills and abilities by: - Regular and structured activities with a nautical theme. - Allowing young people to take part in activities connected with the wider Sea Cadet movement such as seaborne activities, events and training events at district, area and national levels. - Availability of formal educational achievements whilst taking courses to earn badges and promotions - Enabling and ensuring our volunteers are skilled to deliver the cadet experience safely and with due regard to increasing opportunities. - Regularly communicate with our parents and community about the activities of Birmingham Stirling in an open and transparent manner. Contributions are kept affordable in order to ensure all those who wish to take part in the activities provided may do so. Cadet training for Sea Cadets and Junior Sea Cadets (SC and JSC) follows the Cadet Training Programme (CTP). The newly appointed Commanding Officer encourages feedback with what works well and even better if consultation, to keep our cadets and adult volunteers engaged and having lots of fun. We have managed to get more cadets enrolled within the unit, with numbers regularly growing. We are proud to have established a small but strong and stable management of the Unit, both Trustees and Unit Uniformed Staff, and this will be a major factor in our success. I am constantly reassured by the professionalism of our volunteer team and the excellent working relationships established between all parties in such a short space of time. Long may it continue. Our particular thanks go to our Commanding Officer in respect of his continued energy to support the cadet experience within the local community. Part of our success over the last year is that of making improvements to the building to ensure that is fit for purpose and safe. At the time of writing the Trustees have worked hard to ensure that the building condition report, commissioned in the previous financial year is being addressed. Following a grant of £20,000 from the MSSC’s Annual Premise Fund, and investment from charity reserves the following works have been undertaken: - **Electrical safety -** The urgent upgrades to electrical fixing such as lighting, light switch replacements, new electrical sockets, power to parts of the building previously without power. Replacement of the main electrical input as the system was overloaded previously. All equipment has been PAT Tested to ensure safety with unfit equipment disposed of. Removal of outdated monitoring systems and upgraded CCTV systems in appropriate locations around the site. - **Gas and fire safety** – replacement of all firefighting equipment was replaced following the commissioning of an independent Building Risk Assessment being carried out meant that 35 out 37 devices were out of date or condemned. The Trustees took the decision to replace all pieces of equipment. The Fire Alarm was faulty so a change in fire safety has been taken with all of the staff team trained in what to do in the case of an emergency/evacuation. There has been a replacement of the gas boiler, as this had been condemned following a gas safety inspection. Radiators now work so all areas where cadets take part in activities have access to heat and warmth. - **Rubbish** removal - Over 4 tonnes of rubbish and excessive storage of out dated equipment and stores. External maintenance of the outdoor space has been undertaken to ensure a safe place for activity to take place and remove any unnecessary hazards. - **New signage** has been introduced, to ensure that the sea cadet brand is represented. A priority of the Unit Management Team was to ensure that a succession plan was put in place for the future management of the Charity by a local, well skilled and enthusiastic individual, Our Vice Chairman, has excelled in his role and will take the role of Chairman at the next Annual General Meeting. ## **Covid-19 and the impact on the Charity** With the impact of the Covid-19 Pandemic the unit closed to all face to face training on 17th March 2020, we were able to return to face to face parading in June 2021. This followed an in-depth review of all safety measures and review of risk in relation to activities. The Unit Management Team Trustees, and volunteer staff team continued to facilitate online and utilised Microsoft Team, whilst continuing to remain connected using WhatsApp as a messaging tool alongside regular forms of communication. We are also aware that with closure, cadet contributions would cease and this would impact on our viability long term. However, a review of services such as waste management were ceased, and the vehicle was declared SORN with the DVLA. We implemented appropriate risk assessments to ensure that the safety of the team is understood, we regularly keep informed of the latest Government Guidance and look to further develop a different way of delivery to ensure we remain connected and present within our local community. ## **Future Plans** This leads me onto, future for the year ahead. The priority of the Trustees is to bring the unit premises back into full use to ensure that we are able to deliver the cadet experience and retain as many members as possible. We do not know how long the Covid-19 pandemic will continue to dominate. However, we are clear that as a team, we are fully committed to supporting our cadets, adult volunteers and families through these difficult and challenging times. We have always been a charity that looks after the wider social issues of those we work and serve and we will continue to offer support to our beneficiaries who are most disadvantaged. We are already working with a local charity to offer food parcels and advice and information to such families. Part of our future plans is to continue to work towards a building that is fit for purpose and safe and supports the cadet training programme. At the time of writing the Trustees have worked to ensure that the building condition report, commissioned in the previous financial year is being addressed. As a result, the following works are planned: - Replacement of the poor roof coverings to protect the investment of the improvements made to date and in the future - Redecoration of all the unity to ensure a vibrant bright space for our young people - Continuing to upgrade the electrics to bring the whole building into use. - Upgrade the heating system within the main activity space for our young people - Replacement of the male cadet’s shower and toilet block - Upgrade to the cadets changing rooms - Replacement of the kitchen facilities - Investment in training resources including boating equipment to support the cadet training programme ## **FINANCIAL REPORT** ## **Financial Review** - Income Receipts during the year was £46,781 and includes cadet membership fees, training course fees and other donations - Payments made during the year was £16,140 ## **Notes regards the accounts** - Accounts are lodged both with the MSSC and with the Charity Commission - Cadet contributions are only £ 20.00 per month per cadet or £10.00 for our Junior Cadets - Direct cadet Activities includes payment of training course fees - Building overheads includes Council rates, Heat, light and power, telephone and other administrative costs - Other operating costs include annual insurance contributions. ## **Reserves Policy** The charity trustees’ policy aims to maintain unrestricted reserves at a level equal to three months revenue payments in order to safeguard the Unit’s ongoing activities from any unexpected fluctuations in income. The trustees recognise that the current level falls below this required amount and therefore plan to undertake activities to increase unrestricted funds as soon as it is able to. ## **ACKNOWLEDGEMENTS** Birmingham Stirling (Unit 39) Sea Cadets Corps would like to publicly acknowledge and thank the following organisations and donors for their financial support during 2020-2021. - MSSC - Parents and Supporters for their Cadet Contributions - Birmingham City Council Finally, we would like to acknowledge the support provided by all of the volunteers who dedicate their time freely. The unit is run purely on this support provide, without it, we could not operate and we could not support our young cadets. Thank you for your commitment and continued support. ## **DECLARATION** The Trustees declare that they have approved the trustees annual report for Birmingham Vernon Sea Cadets and Royal Marine Cadets. Signed on behalf of the charity’s trustees: ## **Signature(s)** |**Full Name(s)**|Jennifer Harrison BEM|Carol Tiley MBE| |---|---|---| |**Position (e.g. Chair etc)**|Chairman|Treasurer| |**Date Signed:**|07/11/2021|07/11/2021| REPORT OF THE INDEPENDENT EXAMINER Cecile Hunt pJ£aAr 45 Allaston Roal. Lydn6y. Gloucestershire. GL15 SSS Tel.. 01g)4842164 Mob.. 07963 892 439 Emad.. cecilehuntébtAnternet.cotu EPEIqDENf ELAMtNER'S REPORT IO IHE TRUSTEIS rmin am Stirlin Unit 39 of the Sea Cadet Cor CHAIUTY No:793668 As a licensed accountant (AAT) I report on the accounts olBwmingham Stirlthg Unit 39 of the Sea Cadet Corps for the year ended 31, March 2021. ertive sthaitRes As tht charity's tDJstees. you are respoARble for the preparation of the accounts in accordauce with the requirements of the ch￿ttes Act 2011 Ctbe Acf). I report in respect of my esatllination of the Trust's accounts carried out under section 145 of the 2011 Act at)d in c&rying out my examination. I have followed ail the 4)ph" cable Ih"rections given by the a]anty Commission under sectson 145(5)(b) oEthe Act. Basis of Ind d￿t Examinw's Re ort My examinatrou induded a review Of the accouotiog records kept by the Charity aod a comp8rison of the accoullts presented with these recor&. It also indudes consideratioll of unusual items or &. sclosures irt the accounts attd seekj.ftg eXpla￿ationS from the trustees concerning any such matters. The procedures I undertake do not provide 311 the evidence that would be required in ats autht. and consequently no opinion is given as to whetlLer the accounts Ff esent a 'true aud fai£ view and the report is litllited to those matters set out in the statement below. Ind endent ExamllLer's Statements In connection Mth my exatnmatson. no matter has come to my attentitsn". (l) WhL'ch ￿ve me reasonable cause to believe that in any matenal respect the req￿reMents.. to keep proper accountsng recor& m accordatLce seclion 130 of the tharities Act. to prepare accounts wlu.ch accord ￿th tke accountsllg recor& and comply ￿th the accounting reqwrements oFthe Chaxitses Act have tjot been met.. or (2) To *wlll"ch. In thy OPllllQll, attentson slLtsuld be &a￿Vll in or&r to enable aproper ullderstandll￿ of the finanual statements to be reached Additional note- Since March 2020 the COVID19 pandemic has causedmuch th"stuption io the tutjnkng of some of Unit 39 actsvities and contsnuation of some xllembershkps. These issues have been well managed and the unit is finèncially in a relatively strong po￿￿9n as of March 2021 as COVID19 resknctions are bong tsfted. Signed Name.. Cecile Eunt Date 22 September 2021 AAT Lscensed Accountant AAT ANNUAL ACCOUNTS THE SEA CADETS ANNUAL STATEMENT OF ACCOUNf FOR THE UN SCCA3IR&PI RECEIPTS & PAYMENTS ACCOUNT Jear ended 31 March Apr-19 rur*s in s¢tha￿ Ths&*Emtht"sftrm and rtsstsubny by RegJl*OnS-SSI 3XW2181 Copy to ut*aded 0nt0westrirther3￿ Volunteer & &Lsirtss Suptm Mar0￿r atArea ffte b) te nobfied ty l NOVem￿r Unrt Name- Fund-namÈlpurposÈ lrfnot held forthe Unrt"s pwosesi... Birmingham Stirfing Charity No 522887 THIS YEAR LAST YEAR Notes REVENUE RECEIPTS- ANNUAL FUNDIDIRECT GRANT SCAVA Isea CadetVi¢tualling MI0*¢￿¢) OTHER GRANTS CADET CONTRIBUTIONS OTHER WNATIONS I LEGACIES FUNDRAISING & SPECIAL EVENTS PRWEEt)s £4CQ OD £0.00 £451M.14 11 227 00 £2￿ OD £0.00 £17.10000 £0.00 £8 645.00 £4,881 00 £000 £2.757.2t TH ITA COMPETITION RECEIPTS COURSE FEES SUNDRY SALES RECEIPTS BANK DEPOSIT INTEREST PROPERTY RENTS lincludes any occa5K)nal OTHER REVENUE RECEIPTS £0.00 {2￿ 00 £000 £363 £0.00 00 £0.00 £2.709 35 £000 £3.27 £0.00 £945.25 Cojrse refvnds TOTAL REVENUE RECEIPTS £46.780.77 £37.041.08 NON-REVENUE RECEIPTS- PROCEEDS FROM SALES OF OTHER FIXED ASs￿s £000 £000 TOTAL NON-REVENUE RECEIPTS £0.00 eAttach that Fund's sifflilaf Account of Receipts as page AC1A. and so onl TOTAL RECEIPTS A+ B £46.780.77 £37.041.08 Reconcrfliation.". - REVENUE ITEMS {- A- D Irom pap AC21 - NON-REVENUE ITEMS I= B- E frotn page AC21 - COMBINED l-G+HI CASHIBWIK BALANCE FROM LAST YEAR*ND £30.640.91 £37.041.08 £O.OD £000 £30.640.91 £37.041.08 £3,567.70 £0.00 CASHIBANK BALANCE AT THIS YEAR-END 2￿1 E34203A1 £3,567.70 rHE SEA CADETS Form ANNUAL STATEMENT OF ACCOUNP FOR THE UNfT SCCA3IR&PI RECEIPTS & PAYMENTS ACCOUNT for yÈar Èndèd 31 Marth rurnts ￿ S¢(lar￿. Tr*s&a￿￿'$ftyrn (X*1￿71 afwj itSS(JJtyny ¥eg(w•J by Re￿1*￿-ssI 3Xt12181 Apr-lg Copy to be U￿aded ontollVeStrnir￿terdr￿ Volunteer & SuFwt maTra￿[ atArea (Tre ID te notfied ty 1 NOveM￿r Unrt Name- Fund-namelpurpose Iifnc* forthe u￿t5￿￿31 W[pE￿es1..- 8irminghaFn Stirfing Charty No.. 522887 THIS YeAR LAST YEAR NolE5 REVENUE PAYMENTS- DIRECT CHARrrABLE ACTMTY COSTS: FUNDRAISING & SPECIAL EVENTS COSTS COMPETITION COSTS FUEL 8 TRAVEL COSTS CATERING COSTS TRANING COURSES COSTS ARTICLES PURCHASED FOR RESALE £000 £ooD £185.44 £0.00 £1 21600 £ooD £000 £000 £1.561.82 £0.00 £17.59291 £000 OVERHEAD COSTS FOR. RENT I COUNCIL TAX HEAT. LIGHT & WATER TELEPHONE & BROADBAND OFFICE SUPPLIES. POSTAGE 8 PRINTING £10.00 £2 544.77 £000 £22150 £1.706.90 £5 056.91 £000 £68 35 MAJNTENANCE COSTS FOR: BUILDINGS & ESTATE BOATS VEHICLES OTHER MISC EQUIPMENT INSURANCE COSTS BANK INTEREST & CHARGES £8.293 45 £ooD £0.00 £0.00 £2.004.70 £14.00 £15.781.55 £000 £0.00 £169.18 £1.920 80 £42.26 CHARITY GOVERNANCE COSTS.. FOR ACCOUNTSIAUDIT OR INDEPENDENT EXAMINA FOR OTHER PROFESSIONAL FEES FOR LEGAL ADVICE (for constitution ortrustee51 OTHER REVENUE COSTS TOTAL REVENUE PAYMENTS £150.00 £1 5ffl.00 £000 £000 £16 13986 £O.OD £0.00 £000 £000 £43,900 68 NON-REVENUE PAYMENTS- ASSETS £0.00 £0.00 TOTAL NON.REVENUE TOTAL PAYMENTS I-O*EI £OOD £16,139A6 £000 £43,900.68 ¢Attathlhal FU￿.5>￿11¥AccthJN dPa*merts aspageAC2A. 9>Cffi) THE SEA CPDErs Form NUAL STATEhENT OF ACCOUNf FOR THE UNIT SCCA3IR&PI RECEIPTS & PAYIKNTS ￿COuNT forsearended 31 March Apr-19 rurnts n s¢r￿ar1 Trdsg*emwt'sftyrn ¢tsit•it it$s￿rry ¥egrhw•J by Rewl*tyts-SSI XrfM181 Ccoy to be uploaded c*)toWestminster and Vdunieer 8 8J$ness M¥n8ger atArea Oflce tobe n¢ts"fied by 1 Novemb Unf( Namè.. 8irrningham Sbding Charity No 522887 Name of Fund This YEAR LAST YEAR In E&W.. STATEhENT OF ASSETS & LIABILITIES IEngli*mdsh Units. Novaluab¢n51uJ5ts LYaCcountsnL*esrequit￿l? ASSETS.. 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